Krystle Flower

Maintain the daily operations and functionality of Track Process and resolve all Track exceptions, schedule/skill changes, overrides, per diem, etc.

Distribute SAP & Authorizer rejection reports

Validate total hours reported against client gate log system as required

Assist contractor Timekeepers with troubleshooting errors they may receive

Monitor daily processing through daily process summary report

Facilitate daily vendor processing communications to maintain vendor accountability

Validate all security entry forms and obtain manager approvals to send to the security team

Compare PO’s in SAP to employee default assignments for verification of correct placement

Weekly Track default assignment cleanup and deactivations for expired entry forms

• Responsible for collecting deposit payments for sold projects
• Ensure all projects in BuilderTrend have owner invoices created, released, and invoiced to clients and release them to QuickBooks
• Ensure client progress payments are collected on time, added to QuickBooks and schedule automated payment reminder emails
• Ensure all Project Owner Invoices total match the signed Proposal or Estimate
• Work directly with Execution Engineers to ensure all projects in Construction have updated project schedules in BT and correct corresponding invoice dates
• Collect client payments on time and schedule automated payment reminder emails
• Manage all client invoices in BuilderTrend to ensure they align with real-time activities
• Manage Sub Contractor Onboarding. Ensure all sub-contractors sign their packets (ICA, W-9, Direct Deposit Form, Sub Contractor Agreement & Expectations Agreement). Send all W-9s to CPA for 1099 creation
• Create POs for each project based on approved bids. Ensure total PO amount matches the total approved bid for each project
• Order all approved project materials when requested
• Pay POs for all materials purchased per job
• Ensure every purchase has a PO and PO payment line item
• Pay POs for all labor payments per job. Every sub payroll payment requires a PO and PO payment line item. Works closely with Management to control sub payroll process to ensure subs/vendors are paid on time per the necessary approval requirements and assures approval on amounts that exceed bids
• Review all approved Change Orders weekly to ensure all have been invoiced and paid in full
• Compile contractor payroll with feedback from Project Management Team based on completed tasks
• Reconcile QuickBooks invoices against BuilderTrend so all matches and is correct
• Manage job close out to ensure final balance is collected, all POs have been paid, Certificate of Completion signed, and Job Completion reports are sent to team
• Make client calls to ensure client satisfaction after job completion

• Maintain the daily operations and functionality of Track
• Process and resolve all Track exceptions, schedule/skill changes, overrides, per diem, etc.
• Distribute GSAP & Authorizer rejection reports
• Validate total hours reported against client gate log system as required
• Assist contractor Timekeepers with troubleshooting errors they may receive
• Monitor daily processing through daily process summary report
• Facilitate daily vendor processing communications to maintain vendor accountability

• Maintain the daily operations and functionality of Track
• Process and resolve all Track exceptions, schedule/skill changes, overrides, per diem, etc.
• Distribute GSAP & Authorizer rejection reports
• Validate total hours reported against client gate log system as required
• Assist contractor Timekeepers with troubleshooting errors they may receive
• Monitor daily processing through daily process summary report
• Facilitate daily vendor processing communications to maintain vendor accountability
• Validate all security entry forms and obtain manager approvals to send to the security team
• Compare PO’s in GSAP to employee default assignments for verification of correct placement
• Weekly Track default assignment cleanup and deactivations for expired entry forms

• Run Primavera P6 scheduling reports for multiple units
• Update scheduling spreadsheets for daily Contractor & Client meetings
• Document Control

• Liaison between Contractors and Client
• Review daily force reports from 45 Contractors to assure correctness
• Prepare master force report for Client for cost reporting
• Maintain staffing plans

• Enter daily timesheets into database
• Prepare daily force reports for Management
• Validation of Labor, Equipment & Materials
• Billing & Invoicing verification
• PO Tracking

• Purchase materials, consumables & safety equipment
• Validation of Labor, Equipment & Materials
• Credit Card reconciliation
• Create requisitions
• Labor forecasting
• Timekeeping
• Invoices & processing
• New Hire Orientation
• Track rental equipment

• Timekeeping
• Payroll
• Billing
• Document Control

• Billing/Invoicing
• Payroll
• Collections
• Payables/Receivables
• Financial Reporting
• Customer relations