KRYSTOL CARFARO
West Valley City,UT
Summary
Grants and Finance Specialist with over 6 years of experience in Administrative Leadership and the full-lifecycle management of multi-million dollar funding portfolios. Expert in navigating complex regulatory environments, including USAID's Fragile Waters, EPA's Clean Water State Revolving Fund, and federal education grant Title IV, Part A. Proven track record in driving fiscal integrity through meticulous monthly reconciliations, audits, and fiscal year closeouts for diverse donors ranging from global foundations to the Aqueduct Alliance. A strategic leader in subgrant management and procurement, overseeing the full lifecycle of subcontracts while ensuring strict compliance with donor categories and international reporting standards.
Overview
9
9
years of professional experience
Work History
Grants and Finance Specialist - Water Program
WORLD RESOURCES INSTITUTE
02.2023 - Current
- Compliance-Driven Portfolio Oversight: Lead the financial and operational lifecycle of a diverse portfolio including deliverable-based contracts, Aqueduct Alliance memberships, and complex grants from foundations and U.S./foreign governments; serving as a key partner in project management to safeguard donor compliance and maintain a high-performance track record for all time-sensitive milestones and deliverables.
- Fiscal Integrity: Lead monthly reconciliations and the fiscal year closeout process, ensuring all financial reporting is accurate, transparent, and prepared for internal and external audits.
- Subaward & Contract Oversight: Oversee the full lifecycle of subcontracts and subgrants; partner with Grants and Contracts teams to conduct due diligence, review subgrantee compliance, and monitor financial and narrative reporting.
- Budget Architecture: Collaborate with Project Managers to construct precise budgets and narratives for new proposals, ensuring strict compliance with donor categories and long-term fiscal sustainability.
- Cross-Functional Communication: Serve as a primary liaison between donors, subgrantees, project managers, accounting, and vendors to resolve complex financial inquiries and ensure seamless, uninterrupted operations.
- Operational Execution: Streamline financial workflows by processing payments and managing vendor accounts, maintaining high standards of accuracy within the general ledger.
- Technical Proficiency: Utilize Workday and Cognos for financial ledgers and donor reporting, while leveraging TM1 for sophisticated forecasting and proposal development.
- Internal Training & Operations: Serve as the organizational lead for Workday, guiding team members through procurement, expense reports, and payroll allocation to ensure precise project tracking and data integrity.
Contract and Grant Analyst
UTAH DEPARTMENT OF ENVIRONMENTAL QUALITY
10.2020 - 02.2023
- Federal Program Administration: Oversaw the financial and narrative reporting to the EPA for the Clean Water State Revolving Fund (SRF) and the Nonpoint Source Grant Program (NPS).
- Loan Servicing & Debt Management: Managed the financial lifecycle of SRF loans, including processing payments and tracking repayment schedules; proactively managed delinquent loan accounts to maintain fund solvency.
- Records Management: Maintained comprehensive digital archives for all loan documents, subgrant agreements, and payment requests within the D2 database, ensuring 100% audit-ready documentation.
- Compliance & Reporting: Primary lead for federal reporting via Grants.gov, ensuring all financial data and project narratives met strict federal transparency standards.
- Systems Expertise: Utilized FINET (Vantage) for state-level accounting and budget control, ensuring alignment between state ledgers and federal award tracking.
Executive Secretary
UTAH STATE BOARD OF EDUCATION
03.2018 - 10.2020
- Grant Program Administration: Administered the application and payment processes via Utah Grants for Title IV Part A, STEM Endorsement Incentive Program, and CPR Training grants.
- Statutory Compliance: Ensured all Local Education Agencies (LEAs) remained compliant with complex state and federal statutes; developed and delivered targeted training programs to educate LEA staff on fiscal guidelines and regulatory requirements.
- Budget Coordination: Supported the budget administration for five education specialists including budget tracking, executing purchasing requisitions in FINET, processing professional contracts, and payment processing.
- Knowledge Management & Systems Support: Co-authored, edited, and formatted the Teaching & Learning Employee Handbook to standardize departmental workflows and ensure high-quality, consistent documentation.
- Technical Operations: Provided specialized technical support for the MIDAS system, troubleshooting user issues and ensuring system functionality to support departmental objectives.
Graduate Practicum Intern
COURT APPOINTED SPECIAL ADVOCATES
06.2017 - 12.2017
- Volunteer Administration: Assisted the Program Coordinator with volunteer recruitment, interviewing prospective advocates, and coordinating multi-month training programs.
- Training & Presentation: Developed and delivered training presentations; managed record-keeping for volunteer certifications and national CASA standards.
Education
Master of Science - Administration of Human Services
Wilmington University
Skills
- Financial reporting
- Budget management
- Compliance oversight
- Contract administration
- Project management
- Audit preparation
- Donor relations
- Training development
- Salesforce
- Grant administration
Accomplishments
Utah State Board of Education: Employee of the Month
Timeline
Grants and Finance Specialist - Water Program
WORLD RESOURCES INSTITUTE
02.2023 - Current
Contract and Grant Analyst
UTAH DEPARTMENT OF ENVIRONMENTAL QUALITY
10.2020 - 02.2023
Executive Secretary
UTAH STATE BOARD OF EDUCATION
03.2018 - 10.2020
Graduate Practicum Intern
COURT APPOINTED SPECIAL ADVOCATES
06.2017 - 12.2017
Master of Science - Administration of Human Services
Wilmington University