Overview
Work History
Education
Skills
Timeline
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Kyana Smith

Plainfield,IL

Overview

8
8
years of professional experience

Work History

Administrative Legal Assistant 30hrs/week

Rieck and Crotty, P.C
Chicago, IL
05.2012 - 10.2017
  • Assist with scanning client files into the database to work towards having a paperless office environment
  • Draft Correspondence and Motions to be filed with the Courts on various cases
  • Arranged case files and maintained records and notebooks.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Checked office supplies stock and placed orders to maintain levels.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Coordinated multiple schedules using online calendaring system.
  • Processed electronic or physical court filings for attorney's practice.
  • Handled telephone calls, meeting plans and conference organization requirements.
  • Managed office scheduling and kept accurate notes on deadlines, motions and other dates.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Participated in client interviews, observed questioning process and documented information.
  • Provided administrative support to boost firm's document production and legal correspondence.
  • Redacted confidential information from legal documents on case-by-case basis.
  • Prepared and processed expense reports for reimbursing attorneys.

Deputy Clerk 40hrs/week

Hampton Juvenile and Domestic Relations Court
Hampton, VA
08.2014 - 09.2016
  • Correspond with clients, witnesses and officials and inform them about court hearings
  • Responsible for processing Custody, Visitation, Support, and Protective Order petitions into the Juvenile
  • Case Management System (JCMS)
  • Assist hundreds of callers daily with information about Hampton JDR, including, hearing dates, attorney contact information, continuance of court dates, and payments
  • Maintain confidentiality when handling hundreds of juvenile files regarding abuse, neglect and delinquencies
  • Summons various parties to appear in court
  • Provide litigants with copies of Support, Custody, Visitation and Protective Orders entered by the judges at Hampton JDR
  • Process payments over-the-phone, in-person, and by mail
  • Balance cash register daily to ensure accuracy
  • Run errands to the local post office, Hampton City Hall, and bank to make daily deposit.
  • Managed public relations problems with discretion and courtesy to maintain positive public image.
  • Received and distributed incoming mail, messages and packages to appropriate individuals.
  • Performed data entry and recordkeeping tasks to track company correspondence and updates.
  • Filed correspondence and reports in accordance with corporate classification system.
  • Trained office professionals on administrative procedures to keep file handling consistent and accurate.

Physical Resources Assistant

Roosevelt University
Chicago, IL
09.2010 - 04.2011
  • Process work orders received from students, faculty, and staff
  • Process payments for a variety of vendors using purchase orders
  • Compile monthly expense reports to reflect payments for utilities, goods, and services
  • Distribute mail to seven departments within the university
  • Assign lockers to students of the university.

Human Resources Assistant 20hrs/week

Roosevelt University
Chicago, IL
10.2009 - 05.2010
  • Complete check requisition forms that would be forwarded to the Payroll department for approval and processing
  • Handle confidential personnel files that include salary, social security, resume, recommendations, and benefit information
  • Uses office automation and various software programs to produce a variety of correspondence and reports.
  • Updated employee database with changes in job title, salary information or contact details.
  • Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
  • Compose Union and Healthcare packets for the monthly New Hire Orientation
  • Input New Employee information into Banner database.
  • Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
  • Reviews personnel records to ensure file folders contain the correct documentation and are complete and accurate in accordance with regulations, policies, and procedures

Education

Bachelor of Business - Information Systems

University of Alabama
05.2015

Skills

  • Mail Handling
  • Handling Payments
  • File Maintenance
  • Processing Mail
  • Database Entry
  • Law Firm Administration
  • Legal Documents
  • Confidential Document Control
  • Office Administration
  • Relationship Building and Rapport
  • Documentation Editing
  • Deposition and Trial Assistance
  • Process Evaluation
  • Legal Documentation
  • Legal Research
  • Case Management
  • File Review
  • Database Management

Timeline

Deputy Clerk 40hrs/week

Hampton Juvenile and Domestic Relations Court
08.2014 - 09.2016

Administrative Legal Assistant 30hrs/week

Rieck and Crotty, P.C
05.2012 - 10.2017

Physical Resources Assistant

Roosevelt University
09.2010 - 04.2011

Human Resources Assistant 20hrs/week

Roosevelt University
10.2009 - 05.2010

Bachelor of Business - Information Systems

University of Alabama

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Kyana Smith