Kyja Segars
Silver Spring,MD
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.
Overview
7
7
years of professional experience
Work History
Facilities Coordinator
The Universities At Shady Grove
09.2022 - 08.2023
- Maintained Computer Maintenance Management System (CMMS).
- Developed work control Database (work orders) and preventive maintenance to meet needs of campus
- Assisted in SIEMENS Advantage reports for tracking building automation operations
- Assisted in reviewing Utility Bills, Budget and budget forecasting and provide monthly analysis
- Conducted weekly meetings with Facility members on pending work orders
- Assisted in creating and organizing programs that engage students, faculty and staff in Sustainable behaviors and create culture of Sustainability among all area of diverse campus community
- Reported University's Performance to internal and external stakeholders, and work with stakeholders to maintain eco-friendly image of campus.
- Served as point of contact for internal and external customers seeking support and information.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Collaborated with other departments to foster efficient use of facility space and resources.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Prepared reports and schedules with accuracy.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
Operations Assistant
The Research Foundation For Mental Hygiene, Inc.
01.2017 - 09.2022
- • Lead execution of Sub-awards and modification of Tracking Issues Question & Resolutions (TIQR) for outbound subcontracts
- Analyze data for accuracy and improved data collection by 60%
- Crafted and developed preparation materials for engagement activities
- Manage deadline list in excel for Columbia University Principal investigators
- Administer grant awards to principal investigators and managed daily budget reports
- Manage administrator's reports and signature authorization requests in ORACLE
- Communicate with senior leadership to track monthly Non-Competing
- Continuation applications report from Sponsored Projects Administration to create TIQR's
- Tracked status of Institutional Review Board (ISM) and Institutional Animal Care and Use Committee (IACUC), for its respective grant cycle, using PRISM.
Education
Master of Arts - Public Administration
Grand Canyon University
Phoenix, AZ07.2023
Bachelor of Science - Social Sciences
Dominican College of Blauvelt
Orangeburg, NY05.2016
Skills
- Database Oversight
- Inquiry Requests
- Facility Support
- Recordkeeping
- Clerical Support
- Microsoft Word
- Meeting Coordination
- Record Sorting and Filing
- Document Meetings
Websites
Timeline
Facilities Coordinator
The Universities At Shady Grove
09.2022 - 08.2023
Operations Assistant
The Research Foundation For Mental Hygiene, Inc.
01.2017 - 09.2022
Master of Arts - Public Administration
Grand Canyon University
Bachelor of Science - Social Sciences
Dominican College of Blauvelt
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