Kyle Li

Key Responsibilities & Achievements

• Managed all stages of the recruitment process, from sourcing candidates to finalizing hires, across various sectors such as telecommunications, logistics, and business development. Demonstrated versatility and comprehensive recruitment capabilities to meet diverse project needs, ensuring a seamless and efficient hiring process.
• Took a proactive role in ensuring efficient interview setups by collaborating closely with hiring managers, project managers, and candidates. Successfully arranged interviews for multiple candidates within tight deadlines, often coordinating up to 5-7 candidate interviews within a single day, which significantly increased interview numbers and accelerated candidate placements.
• Managed interview days and events, including scheduling interviewers, preparing resume folders, securing conference rooms, and organizing meals for candidates, ensuring a smooth and professional interview experience for both candidates and interviewers.
• Oversaw the entire offer process for successful candidates, ensuring seamless transitions from interview to onboarding. Conducted final checks with candidates, including pay rate negotiation, start date setup, job description review, work environment overview, and discussing physical requirements to ensure a smooth onboarding process and a high offer acceptance rate.
• Handled the recruitment process effectively by monitoring open issues, responding promptly to recruiters, hiring managers, and candidates, and managing logistical arrangements, including travel for candidates when necessary, ensuring an efficient hiring process.
• Successfully submitted over 227 candidates within the past 10 months across various roles, projects, and locations, showcasing adaptability and efficiency in sourcing and presenting talent that meets diverse industry demands.
• Developed a deep understanding of hiring managers' expectations, maintaining a high submission-to-interview ratio by identifying candidates who matched both skill requirements and company culture, reducing the time to hire and enhancing overall recruitment efficiency.

Workday Implementation Experience

• Led the transition to Workday ATS, setting up business processes and customizing the system to fit recruitment standards, ensuring an efficient and tailored approach for the recruiting department.
• Worked closely with IT and HR teams to ensure the system met specific recruiting needs. Provided valuable input during technical meetings, ensuring the system's functionality enhanced overall recruiting efficiency.
• Developed and delivered comprehensive training materials, improving the team’s proficiency in using Workday. Supported team members with ongoing training to ensure successful system adoption.
• Engaged with project management, accounting, payroll, and people operations departments to create business process manuals and explain new processes company-wide, ensuring smooth operations and clear understanding across departments.

Recruiting Department Data Analysis & Reporting

• Conducted in-depth data analysis for the recruiting department, assisting the recruiting manager in creating dashboards based on key performance metrics, such as "open-to-submission," "time to offer," and "time to hire" for each recruiter.
• Established weekly performance measurement standards, creating project-based and recruiter-based KPIs to monitor recruiting efficiency.
• Created dynamic dashboards that tracked weekly, monthly, quarterly, and yearly performance metrics. Presented data insights such as the "open to submit ratio," "submit to interview ratio," and "offer to hire ratio," which helped drive recruitment strategies and meet hiring requirements across various projects.
• Successfully provided detailed reports that influenced recruitment strategies, enabling the recruiting manager to adjust approaches to meet future hiring requirements.
• Presented quarterly KPI performance reports to C-level executives, providing strategic insights and feasibility analyses that contributed to enhancing team performance.

Administrative Skills & Contributions

• Regularly attended supplier calls involving discussions about new openings from different project teams, including logistics departments. Took responsibility for maintaining meeting records, minutes, and follow-up documentation, ensuring clear communication and understanding of project requirements and role dynamics.
• Managed various administrative responsibilities, contributing to the department’s insights into recruitment needs, and played a key role in streamlining recruitment processes.
• Applied extensive knowledge of non-immigration visa categories to broaden the talent pool and ensure compliance with visa and employment regulations, meeting diverse project needs effectively.
• Maintained the confidentiality of candidates' immigration status, eligibility to work in the US, and background check information. Fully trained in managing confidential files, ensuring compliance with company policies and selectively sharing information with project managers.

• Coursework & Certifications:
• Coursera: Completed courses in Human Resources Analytics, Recruiting, Hiring, and Onboarding Employees, and Conflict Management.

Alison: Studied Behavior and Diversity in the Workplace.

• Recruited front-end and back-end developers, HTML developers, UX & UI designers, and software testing engineers to support the development of new mobile applications for Android and iOS platforms.
• Collaborated with HR Managers to discuss current and future talent needs, hiring strategies, and address any recruitment-related issues.
• Ensured that all necessary paperwork was completed accurately during the interview process, achieving a 90% completion rate.
• Maintained strong relationships with industry contacts, enhancing customer service, gaining industry insights, and generating sales leads.
• Reached out to customers to promote business development services, which resulted in a 20% increase in sales leads.
• Worked closely with sales leadership to develop technical solutions and outsourced services tailored to customer needs.