Kyle Panak
Long Beach,CA
Summary
Experienced in enhancing employee-related work functions by providing through analysis and offering relevant recommendations. Successful at reviewing different types of records and data, organizing information, and generating frequent reports and models to help with key decision-making.
Overview
9
9
years of professional experience
Work History
Staff Services Analyst
State of California
Santa Ana, CA
05.2024 - Current
- Partnered with Cal/OSHA Administrative Unit management and Personnel Liaison analysts to develop hiring packages, draft job opportunity bulletins, and create interview questions, ensuring compliance with California civil service laws and Cal/OSHA directives.
- Maintained and updated a database of interview questions for use by managers and supervisors, ensuring accuracy and relevance.
- Monitored recruitment timelines, certification lists, and application statuses; informed hiring managers of upcoming certification list expirations to maintain hiring schedules.
- Assisted with scheduling, facilitating, and proctoring interviews; managed communication with candidates and hiring panels, and ensured all necessary documentation was collected and relayed.
- Compiled, prepared, and reviewed selected candidate hiring package documentation, negotiating start dates and maintaining accurate hiring records.
- Developed and executed recruitment strategies and targeted campaigns to attract qualified candidates and address Cal/OSHA Enforcement needs.
- Represented Cal/OSHA at career fairs and outreach events at community colleges and universities, promoting the Enforcement program and engaging with potential candidates.
- Created recruitment collateral such as pamphlets, brochures, and videos to enhance candidate attraction.
- Supported the development of contracts for "stay" and organizational health surveys and implemented strategies based on survey results to improve employee satisfaction.
- Developed and updated recruitment policies and processes to enhance efficiency and effectiveness.
Personnel Specialist
State of California
Sacramento, CA
05.2023 - 05.2024
- Executed payroll processing and disbursement for a designated employee roster, meticulously reviewing payment requests and ensuring accurate distribution.
- Managed documentation and transactions related to appointments, separations, and payroll adjustments, ensuring compliance with State Controller's Office deadlines and regulations.
- Handled State Disability and Nonindustrial Disability Insurance claims, adhering to civil service laws and regulations while accurately processing transactions.
- Verified and managed attendance records, conducted audits, reconciled discrepancies, and input data into the State Controller's California Leave Accounting System (CLAS).
- Addressed and resolved payroll inquiries and issues related to regular pay, deductions, overtime, and holiday compensation, ensuring adherence to civil service laws and departmental policies.
- Maintained compliance with civil service laws, rules, and departmental policies, including a comprehensive understanding of the Fair Labor Standards Act and relevant Memorandums of Understanding (MOUs).
- Stayed informed about updates to Memorandums of Understanding and other relevant policies to ensure accurate and compliant payroll and timekeeping practices.
Office Technician (Typing)
State of California
Yountville , CA
07.2022 - 05.2023
- Utilized software programs such as Excel, Outlook, Word, and Adobe, as well as online platforms including ECOS, CalHR, SharePoint, and SCO to manage and streamline various administrative tasks.
- Provided exceptional customer service and engaged with all levels within the organization, addressing employee concerns and inquiries with professionalism and efficiency.
- Processed and reviewed time and attendance data for accuracy, ensuring timely submission and addressing discrepancies in overtime and hours worked.
- Researched and resolved employee concerns regarding leave usage and payroll accuracy by reviewing timesheets, pay history, and communicating with headquarters.
- Assisted employees with disability leave by providing necessary forms and answering related questions, ensuring proper documentation and adherence to policies.
- Addressed employee questions about payroll deductions by consulting the Payroll Procedures Manual and researched Bargaining Unit Contracts to ensure compliance with MOU provisions.
- Assisted with Health, Dental, Vision, and FlexElect enrollments and changes by using the Benefits Administration Manual, ensuring accurate and complete documentation.
- Managed HR forms and conducted new employee orientations, providing guidance on policies and procedures.
- Attended specialized training in Benefits Administration and HR Liaison topics, including Best Hiring Practices, Writing Effective Compliant Duty Statements, and HR Confidentiality and Security.
Administrative Manager
Anthony's Plumbing of Napa
Napa , CA
07.2019 - 06.2022
- Administered budgeting, accounting, and payroll functions, including meticulous tracking of expenditures and forecasting future financial needs, leading to a reduction in annual expenses through effective cost-saving measures and supplier negotiations.
- Processed invoices, managed accounts payable and receivable, and reconciled bank statements, ensuring the accuracy and integrity of financial records.
- Oversaw payroll processing, including handling employee hours, paychecks, deductions, and benefits, while preparing detailed financial reports to support strategic decision-making.
- Managed vendor relations and procurement, negotiated favorable terms, and ensured timely, accurate billing and invoicing, contributing to cost-effectiveness and operational efficiency.
- Implemented cost-saving strategies and negotiated with suppliers to reduce expenses, enhancing overall office productivity and financial performance.
Reception Supvervisor
Meadowood Napa Valley
Napa, CA
06.2015 - 07.2019
- Oversaw budgetary allocations and cost control measures, ensuring accurate tracking of expenditures and vendor payments while upholding high service standards.
- Enhanced room rates and occupancy levels by analyzing booking patterns and guest feedback, collaborating with the revenue management team to implement effective pricing strategies and promotions, resulting in a significant revenue increase.
- Generated and reviewed daily financial reports and guest charges, ensuring accuracy in financial documentation and supporting audit processes.
- Developed and executed cost-saving measures, training front desk staff on financial best practices to improve team efficiency and compliance with financial policies.
- Managed guest accounts, resolved discrepancies promptly, and maintained financial precision to ensure a seamless guest experience.
Skills
- Document Preparation
- Recommendation management
- Administrative Leadership
- Program Reviews
- Program Evaluation
Timeline
Staff Services Analyst
State of California
05.2024 - Current
Personnel Specialist
State of California
05.2023 - 05.2024
Office Technician (Typing)
State of California
07.2022 - 05.2023
Administrative Manager
Anthony's Plumbing of Napa
07.2019 - 06.2022
Reception Supvervisor
Meadowood Napa Valley
06.2015 - 07.2019