KYLE REYNOLDS
Sterling,Virginia
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.
Overview
13
13
years of professional experience
Work History
Executive Coordinator
PEAK Grantmaking
09.2022 - Current
- Exercised independent judgment in support of senior leadership and corporate mission.
- Support the Executive Office/Operations team, as well as other senior leadership team members, on a day-to-day basis to facilitate the organization of various activities and ensure the smooth function of the team, including managing calendars and scheduling, preparing logistics for meetings and taking meeting notes, sending emails, ordering office supplies, and providing other support as needed.
- Plan and arrange approved travel for senior leadership team members, prepare and coordinate approval of expense reports, and process expense reimbursements in accordance with expense guidelines.
- Assist with drafting emails, memos, letters, presentation materials, tables, spreadsheets, and other documents.
- Help maintain members and contact database and filing and record-keeping systems, including notes, records, and files so information is tracked, organized, and readily retrievable.
- Act as a liaison with other teams and coordinate with them as needed.
- Assist the Senior Operations Manager with the recruitment and onboarding processes for new staff members.
Executive Assistant, Vice President
Walt Disney
01.2022 - 12.2022
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Processed travel expenses and reimbursements for executive team and senior management group
- Identified plans and resources required to meet project goals and objectives
- Modified and directed project plans to meet organizational needs.
Chief of Staff
Wellthi Technologies, Inc
11.2021 - 07.2022
- Attended meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives
- Supervised staff and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions
- Performed financial and managerial analyses to evaluate data and make recommendations, prepare financial reports and projections and conduct presentations
- Developed analytical frameworks, data models and relevant insights to support prioritization, scoping and effective decision-making throughout organization
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Executive Assistant, Chief Executive Officer
Prosperity Now
08.2021 - 12.2021
- Managed complex calendar scheduling with focus on proper allocation of executive availability
- Contributed to smooth business operations by planning and organizing meetings and conferences
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Prepared meeting agendas and briefing papers for members of board of directors and executive team
- Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency
- Provided management for internal personnel, contractors and vendors.
Chief of Staff
Utilities Technology Council
09.2020 - 12.2020
- Attended meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives
- Performed financial and managerial analyses to evaluate data and make recommendations, prepare financial reports and projections and conduct presentations
- Developed analytical frameworks, data models and relevant insights to support prioritization, scoping and effective decision-making throughout organization
- Encouraged coordination and cooperation among departments and continuous review of interdepartmental processes to support quality control and improvement
- Performed billing, collection and reporting functions for office
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Executive Assistant, Chief Marketing Officer
American Diabetes Association
02.2020 - 05.2020
- Coordinated meeting and event logistics for senior management, including Executives and Board of Directors
- Accurately processed data, validation and transmission for biweekly time and attendance for payroll
- Greet Visitors, assessed needs and directed to appropriate personnel
- Reviewed array of different type of documents, including presentations, meeting agendas, and travel authorizations
- Managed daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Managed projects, budgets, invoices, and contracts for marketing department
- Monitored and controlled financials by opening cost codes and recording project milestones
- Originated invoices, reports and proposals using QuickBooks
- Prepared and updated office records, spreadsheets, and presentations to support executive needs and enhance office efficiency
- Created and submitted expense reports.
Executive Assistant
Guidehouse (Formerly PwC Public Sector)
08.2019 - 02.2020
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized and coordinated conferences and monthly meetings
- Processed travel expenses and reimbursements for executive team and senior management group
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services
- Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives
Executive Assistant, Vice President
Sompo International
11.2015 - 03.2019
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated spreadsheets and databases to track, analyze, and report on performance and claims data.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Contributed to 15% revenue increase by streamlining administrative operations and prioritizing tasks.
Executive Assistant, Chief Executive Officer
Avalon Towing
05.2012 - 10.2015
- Coordinated executive and senior management vacation, day-to-day meeting, and travel schedules
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events
- Contributed to smooth business operations by planning and organizing meetings and conferences
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support
- Trained junior office staff in correct procedures and reporting requirements
- Verified quality of deliverables and conformance to specifications before submitting to clients
- Built successful project plans covering objectives, resources and staffing to meet schedules.
Executive Assistant, Chief Executive Officer
Steve Harvey World Group
09.2010 - 03.2012
- Arranged appropriate travel, visas, agendas, necessary contacts, and other information for executive travel
- Conceived, prepared, and launched special projects to support foundation program
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow
- Set up meeting and event logistics for senior management, including executives and board of directors
- Responded to executive team request for work on special projects and objectives including negotiating contracts with vendors, celebrity talent, and other service providers
- Revised and edited existing policies to standardized templates to increase effectiveness
- Saved $75,000 annually through negotiations with vendors and providers for special events.
Education
Bachelor of Arts - Business Administration, Finance
Clark Atlanta University
Atlanta, GASkills
- Employee Training
- Project Planning
- Human Resources Department Processes
- Adept in Technology (Zoom, Skype, Video Conference)
- Verbal & Written Communication
- Organization
- Time management
- Strategic Planning
- Resourcefulness
- Management and Training
- Invoice processing
- Detail-Oriented
- Anticipates Needs
- Microsoft Office (Excel, PowerPoint, Word, Outlook)
Timeline
Executive Coordinator
PEAK Grantmaking
09.2022 - Current
Executive Assistant, Vice President
Walt Disney
01.2022 - 12.2022
Chief of Staff
Wellthi Technologies, Inc
11.2021 - 07.2022
Executive Assistant, Chief Executive Officer
Prosperity Now
08.2021 - 12.2021
Chief of Staff
Utilities Technology Council
09.2020 - 12.2020
Executive Assistant, Chief Marketing Officer
American Diabetes Association
02.2020 - 05.2020
Executive Assistant
Guidehouse (Formerly PwC Public Sector)
08.2019 - 02.2020
Executive Assistant, Vice President
Sompo International
11.2015 - 03.2019
Executive Assistant, Chief Executive Officer
Avalon Towing
05.2012 - 10.2015
Executive Assistant, Chief Executive Officer
Steve Harvey World Group
09.2010 - 03.2012
Bachelor of Arts - Business Administration, Finance
Clark Atlanta University
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