Summary
Overview
Work History
Education
Skills
Timeline
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Kyle Yip

Kent,OH

Summary

Driven and resourceful Executive Administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

11
11
years of professional experience

Work History

Executive Administrative Assistant

CVS Healthcare
01.2023 - Current
  • Key responsibilities include managing the day to day workflow of activities and provided administrative support to the Vice President and HR Director.
  • Administered record keeping system, updated spreadsheets, and prepared information for special projects.
  • Drafted confidential correspondence, edited documents, and agendas.
  • Coded and routed all department invoices for approval and payment.
  • Assisted in new employee onboarding process.
  • Maintained confidentiality, calendar management, travel arrangements, prepared expense reports, monitored emails, filed documents, and other duties as assigned by the Vice President and Director.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Assist executive leadership team in implementing strategic initiatives by project planning, tracking deliverables, managing deadlines, data analytics, and reporting .
  • Collaboration with enterprise to achieve shared business goals by providing detailed feedback for process enhancement.
  • Strong personal integrity and judgement, evidenced by a history of managing highly sensitive or highly visible business matters.

Executive Assistant

Keller Williams
10.2019 - 03.2020
  • Supported the Principle Owner and the executive leadership team as required (meetings, off-site event planning, calendar management and travel, etc.).
  • Prepared documents, reports and PowerPoint presentations for executives and team members using advanced software proficiencies.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Coordinated on site and off site events for the team.
  • managed all social media outlets for all offices.

Office Administrative Assistant

TopGolf
04.2016 - 04.2017
  • Provided administrative support to the Office Manager and Team Members.
  • Monitored tasks, issues, risks, and tracked action items for projects.
  • Prepared all focus reports for compensation, audit any time changes, salary hours, and associate hours for 300+ employees.
  • Updated excel spreadsheets, databases, prepared PowerPoint slides.
  • Supported Office Manager processing payroll in ADP.
  • Monitored supervisor's calendar and scheduled meetings.

Payroll Specialist

Kaman's Art Shoppes
08.2013 - 08.2014
  • Import payroll for all 50 remote park locations.
  • Audit payroll for all 50 park locations, including hours and pay.
  • coordinate the distribution of all paychecks to all employees.
  • Operated and coordinated the different payroll systems to ensure the correct taxes were being deducted from both employees and the company. ensuring compliance within the multiple states that we operated in.
  • Supervised the distribution of all W2s for all employees.


Education

Master of Arts - Secondary Education

Kent State University
Kent, OH
05.2022

Bachelor of Arts - History

Heidelberg University
Tiffin, OH
05.2007

Skills

  • Document Filing and Retrieval
  • Executive Schedule Management
  • Catering Coordination
  • Executive Presentations
  • Supply Ordering
  • Data Research and Compilation
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Video Conferencing Software
  • Administrative Support
  • Correspondence and Memos
  • Verbal and Written Communication
  • Invoice Preparation
  • Customer Service
  • Meeting Minutes
  • Calendar and Scheduling Software
  • Team Coordination
  • Decision Making
  • Reliable and Responsible
  • Microsoft Office
  • Detail-Oriented
  • Work Prioritization
  • Time Management
  • Administrative Policies

Timeline

Executive Administrative Assistant

CVS Healthcare
01.2023 - Current

Executive Assistant

Keller Williams
10.2019 - 03.2020

Office Administrative Assistant

TopGolf
04.2016 - 04.2017

Payroll Specialist

Kaman's Art Shoppes
08.2013 - 08.2014

Master of Arts - Secondary Education

Kent State University

Bachelor of Arts - History

Heidelberg University

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Kyle Yip