KYLEE BALL
Choctaw,OK
Summary
Accomplished Program and Management Analyst with 5+ years supporting Department of Defense operations. Proven expertise in budget formulation and execution, financial reporting, process improvement, and program management. Skilled in federal procurement, employee relations, records compliance, and contract administration. Demonstrated success in leading cost-saving initiatives, optimizing workforce readiness, and ensuring alignment with federal regulations and DoD policies. Holds active Secret Clearance and recognized for improving mission outcomes through data-driven decision-making and cross-functional leadership.
Overview
7
7
years of professional experience
Work History
Management Analyst
Department of Defense
Tinker AFB, OK
02.2023 - Current
- Managed federal budget of $4.5 million, aligning expenditures with aircraft maintenance priorities and securing an additional $2.9 million for infrastructure projects.
- Led cost-saving initiatives using historical data and projections, reducing fiscal year spending by $120,000.
- Oversaw compliance and training certification tracking for 160 personnel, ensuring 100% on-time completion of all mandatory requirements.
- Directed process improvements for Workforce Injury Management Program, reducing turnaround times for limited duty employees and maintaining operational readiness.
- Provided leadership coaching on Permanent Disability Referral Program (PDRP) while collaborating with Employee Relations and personnel offices on complex HR cases.
- Conducted contract compliance reviews, ensuring all acquisitions and procurement packages adhered to Federal Acquisition Regulations (FAR) and DoD policies.
- Led monthly budget execution and contracting status meetings, monitoring 6+ acquisition packages and resource allocation across 5 separate accounts.
- Acted as primary resource manager, keeping procurement within strict federal limits while supporting mission readiness: Tools & Equipment: $300K, Office Supplies: $100K, Furniture: $160K, HazMat: $15K, PPE: $200K.
- Managed acquisition requests, processed government purchase card (GPC) transactions, and negotiated terms with contracting offices.
- Coordinated cybersecurity infrastructure requests and tracked technical work orders to ensure systems readiness.
- Implemented standard operating procedures (SOPs) and compliance checklists to pass federal audits and inspections.
- Organized employee engagement programs, including large-scale Wingman Day events for 400+ personnel, improving morale and retention.
- Apply logistics experience to analyze, develop, and evaluate program/admin support, requirements, or resources to develop recommendations to resolve problems and issues of effectiveness and efficiency of work operations.
- Perform work assignments in a timely manner, assuring a quality of work that meets the needs of the organization.
- Make reasonable recommendations or decisions based on available guidance, taking care to verify relevancy, adequacy, sustainability, attainability, accuracy, and completeness of information and recommendations..
- Thoroughly and accurately research issues in a timely manner, using available reference sources (e.g., manuals, applicable laws, or regulations).
- Utilize various systems and information, including, but not limited to, the CEMS, D035, LIMS-EV, Joint Deficiency Reporting Systems (JDRS), and technical data.
- Support cross-functional integrated program teams (IPT) to meet program cost, schedule, quality, and technical performance.
- Coordinate with appropriate offices and individuals to ensure all major areas of concern are covered by appropriate documentation.
- Analyze and evaluate program initiatives to improve reliability, maintainability, availability, and affordability.
Program and Management Assistant
Department of Defense
Tinker AFB, OK
02.2021 - 02.2023
- Supported Squadron Director and Deputy Director with executive program management, calendar coordination, and strategic document preparation.
- Oversaw records management using ERMS and AFRIMS, ensuring compliance with records retention and passing audit inspections.
- Tracked overtime reporting and manpower metrics, providing data for leadership decision-making on workforce allocation.
- Managed Light Duty Program tracking 50-80 employees, ensuring compliance with medical appointments and readiness reporting.
- Input payroll time and attendance for 24 staff in TAA (Time and Attendance) system.
- Drafted and submitted employee recognition packages to support retention and morale programs.
- Controlled squadron workflow, answered suspenses, and distributed taskers to maintain operational continuity.
- Safeguarded personally identifiable information (PII) and FOUO data in compliance with federal privacy policies.
Program and Management Assistant
Department of Defense
Tinker AFB, OK
08.2018 - 02.2021
- Delivered administrative program support to Maintenance Operations Chief and Deputy Commander.
- Updated organizational charts, recall rosters, and training readiness reports to maintain workforce compliance.
- Provided system access management and certification tracking for 76 PMXG personnel.
- Conducted DAO system training for monitors, ensuring cybersecurity compliance records were current.
- Maintained accuracy of employee files, audit records, and federal compliance reports.
Education
Associate of Arts - Psychology
Rose State College
Choctaw, OK05.2018
Business Administration Program -
Eastern Oklahoma Technology Center
Choctaw, OK05.2015
Skills
- Budget Formulation & Execution
- Financial Analysis & Reporting
- Program & Project Management
- Acquisition & Procurement (FAR Compliance)
- Cross-functional Team Leadership
- Employee Relations & Workforce Readiness
- Risk Management & Compliance Auditing
- Records Management (ERMS, AFRIMS, PII, FOUO)
- Process Improvement & Standardization
- Contract Lifecycle Management
- Government Purchase Card (GPC) Oversight
- Training & Certification Tracking
- Cybersecurity Infrastructure Planning (CIPS)
- Data-Driven Decision Making
- Resource Allocation & Cost Control
- Performance metrics and program evaluation
- Familiar with Supply Chain Management
Systems (FedMall, D035A, D045A/FLITE)
References
Available upon request.
Clearance
Active Secret, 02/01/23
Timeline
Management Analyst
Department of Defense
02.2023 - Current
Program and Management Assistant
Department of Defense
02.2021 - 02.2023
Program and Management Assistant
Department of Defense
08.2018 - 02.2021
Associate of Arts - Psychology
Rose State College
Business Administration Program -
Eastern Oklahoma Technology Center
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