Summary
Overview
Work History
Education
Skills
Personal Information
Websites
References
Timeline
Generic

Kylee Gordon

St. John,MO

Summary

Experienced Assistant Project Manager with background in planning, executing, and overseeing complex projects for more than 6 years. Possesses strong leadership skills coupled with ability to direct teams towards successful project completion. Known for strategic problem-solving abilities, decision-making prowess, and knack for improving process efficiency. Demonstrates consistent success in ensuring projects are delivered on time and within budget constraints.

Overview

7
7
years of professional experience

Work History

Assistant Project Manager

Falcon Construction
Cottleville, USA
09.2023 - 01.2024
  • Solicit all invitations to bids in multiple states for construction while working in conjunction with the project managers in the review of contractor proposals to ensure that only fair and reasonable pricing is recommended for approval.- Served as a point of contact from project initiation to completion
  • Good communication between subcontractors regarding scope of work of project requesting bids from multiple trades like electrical, hvac, plumbing, flooring, concrete, termite treatment, insulation, etc…
  • Communicate with clients to identify proper scope of work projecting for project along with anything code related that might arise during project
  • Review, maintain and update all Budgets, Contracts, Letters of Intent, Purchase Orders, etc
  • Responsible for creating reports to help track invoices for completed projects
  • Create invoices and closeout paperwork for clients upon completion of projects
  • Schedule and drive weekly sub region/area meetings with clients as well as subcontractors, architects, engineers, superintendents, to discuss any issues or concerns to ensure everyone is aligned on client objectives and project schedules
  • Due Diligence in permitting information and licensing in the multiple states worked in or projects request to bid
  • Assisting superintendents with traveling accommodations; such as booking hotels, car rentals and any food or gas expenses that would be reported weekly
  • Purchasing any last minute materials needed during construction by using a company credit card
  • Monitoring all direct cost and cost saving through the duration of all company projects
  • Reconciling those costs and applying them to Procore, Quickbooks, and Zoho

Global Accountant - Americas

Cushman & Wakefield - Mastercard
O'Fallon, USA
11.2022 - 03.2023
  • Independently directed the primary accounting bill payment, financial records, spreadsheets and accounting systems that track expenditures, revenue, receipts, cash flow and project budgets on all North America and South America construction projects
  • Oversee the preparation or all invoices for entry into Yardi and Oracle, verify invoice accuracy, system coding and data entry for submission
  • Manage all transactions to subsidiary accounts in journals or computer files from documents, such as accounts payable/receivable handling the billing/invoicing, cash receipts, data entry, budgets and budgeting, expenses, sales receipts, vendor service contracts
  • Remit collections of payroll and fees to C&W corporate personnel
  • Log all cash flow on each project in highly advanced excel spreadsheets as well as smartsheet for accurate reporting
  • Created third party invoices using Workday bank
  • Converted currency to USD for all non US projects
  • Provide Project managers and clients with timely financial reports, budget changes and project forecasts
  • Assisted with ad-hoc reporting and analysis, Tax preparation, audits, and identifying and resolving discrepancies
  • Reconcile accounts to ensure financial records are maintained in compliance with accepted policies and procedures
  • Review, investigate and correct errors and inconsistencies in financial entries, documents, and reports
  • Support the month-end close processing including the preparation and review of journal entries and general ledger reconciliations

Assistant Project Manager

Cushman & Wakefield - Mastercard
StLouis, USA
09.2021 - 11.2022
  • Assisted with 200+ Mastercard Global construction projects active/historical and fully managed imputing all finance and construction data into CoStar
  • Developed and implemented a Smartsheet tracker for Mastercard's Project development status on any active projects
  • Entered all Global project information such as Project Name, Location, Scope, Budget, Vendors, Contracts and more into Mastercard's Main drive, Costar and Smartsheet
  • Tracked all financial budgets, change orders and project scopes changes
  • Created a user guide for introducing the CoStar platform to all Mastercard Real Estate leads and Project Managers for utilization
  • Coordinated and ran ongoing technical training as well as program assistance during the course of CoStar Training
  • Organized and presented weekly workshops on program scopes and course materials
  • Worked alongside Global and local Project Managers and Real Estate leads to oversee the project delivery status as well as project close out documents
  • Within 5 months completed the full roll out and training of the CoStar platform and was promoted to overseeing and assisting the Lead Project Manager of Mastercard's Global headquarters in New York
  • Assisting with 25+ Projects ranging from 10K to $160M in construction cost
  • Independently coordinated with Architects, engineers, subcontractors and vendors to ensure timely delivery of materials and completion of project milestones
  • Maintained project budgets, meetings and schedules using project management software resulting in 9% cost savings and 12% of project completion
  • Prepared, reviewed, and submitted project initiation and close out documentation such as Requisitions, change orders, RFI's LOR's, Vendor/Subcontractor contracts and invoices
  • Entered all invoice and changer order submissions into Yard and Oracle
  • Facilitate weekly and biweekly project meetings; tracking project status and managing project issues and risks to include evaluation of progress/quality and developing action plans throughout the project life cycle

Project Coordinator

Color Art Construction
Creve Coeur, USA
04.2017 - 04.2020
  • Assisted the successful completion of interior commercial buildouts throughout the North East
  • Worked alongside the Project Managers to develop a clear understanding of expectations, deadlines, and objectives for the projects
  • Coordinated and tracked anywhere from 20 to 60 jobs at a time
  • Developed and established partnerships with Architects, contractors, and vendors
  • Versed in contract negotiations, document preparations, building and code requirements, material purchasing and site management/scheduling
  • Ensured payments of subs, clients, and vendors
  • Created change orders and managed the construction budget for each job
  • Processed invoices, & coordinated payment status
  • Provided one on one daily communication with all subcontractors and site supervisors on the status of the field operations and construction progress
  • Worked with and supported any owner, landlord, on city/state requirements or procedures to avoid project delays
  • Organized frequent on-site job walkthroughs with partners, clients and subcontractors

Education

GED -

Ritenour Senior High
St. Louis, MO
01.2013

Skills

  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Teams
  • Microsoft Powerpoint
  • Project planning and management
  • Meeting Coordination
  • Event Logistics
  • ProCore
  • Computer Ease
  • ProEst
  • Quickbooks
  • Zoho
  • Yardi
  • Oracle
  • Accounting
  • Accounts Payable
  • Project Scheduling
  • Cost Control
  • Contracts
  • Invoicing
  • Schedule Management
  • Budget Development
  • Client Relationships

Personal Information

Work Permit: Authorized to work in the US for any employer

References

References available upon request.

Timeline

Assistant Project Manager

Falcon Construction
09.2023 - 01.2024

Global Accountant - Americas

Cushman & Wakefield - Mastercard
11.2022 - 03.2023

Assistant Project Manager

Cushman & Wakefield - Mastercard
09.2021 - 11.2022

Project Coordinator

Color Art Construction
04.2017 - 04.2020

GED -

Ritenour Senior High

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