Summary
Work History
Work Availability
Skills
AccountManager
Kyle S. Rounick

Kyle S. Rounick

McAlpin,FL

Summary

Motivated, resourceful, and results-driven Senior Administrative Assistant with over 20 plus years proven ability to efficiently prioritize and manage multiple projects and support C-level executives in fast-paced, high-pressure environments. Creative and adaptable self-starter with experience of elegantly navigating through a consistent change of business dynamics.

Work History

Consultant

Self Employed
McAlpin, Florida
2013 - Current
  • Managed all accounting and contract functions, including budget and forecasting, as well as managing Payroll, Human Resources and other compliance
  • Engaged in strategic planning, budgeting, and other executive management activities
  • Responsible for all client reporting: client tracking documents: creation, management and distribution
  • Managed all operational avenues for a high-level leadership consulting firm. Classes are scheduled, participants registered, materials coordinated, travel arranged, room set up, event managed, follow up done. This follow up includes but is not limited to business plan review, questions answered, additional information provided, classwork received. Worked closely with developers on new classes, class level, diversity of attendees and how to improve or change classes based on these facts. Created all presentations, have them loaded and sent out in advance
  • Managed all vendor relations from printing, speaking engagements, housing, food and entertainment, etc., both domestic and foreign. All financial transactions and balancing company books, financial reporting at quarter end and year end
  • Collaborated with teams to define, strategize and implement marketing and web strategies
  • Analyzed problematic areas to provide recommendations and solutions
  • Managed multiple deadlines across several businesses to meet dynamic needs of multiple clients
  • Created and developed detailed work plans to meet business priorities and deadlines
  • Delivered outstanding service to clients to maintain and extend relationship for future business opportunities

Office Manager

Proxy Biomedical
Cleveland, Ohio
2009 - 03.2013
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Coordinated and aligned corporate and office schedules and disseminated important work information to employees.
  • Sourced vendors for special project needs and negotiated contracts.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Updated reports, managed accounts and generated reports for company database.
  • Maintained computer and physical filing systems.
  • Coordinated special projects and managed schedules.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Compared vendor prices and negotiated for optimal savings.

Executive Sales Assistant

UBS Financial Services, Inc
Cleveland, Ohio
2008 - 2009
  • Used advanced software to prepare documents, reports and presentations.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Facilitated training and onboarding for incoming office staff.
  • Updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Developed and maintained automated alert systems for important deadlines.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Supported business and hospitality needs of corporate partners and during company events.
  • Created expense reports, budgets and filing systems for management team.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated events and worked on ad hoc projects.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Worked with senior management to initiate new projects and assist in various processes.

Executive Assistant

Schaeffler Group
Valley City, Ohio
2005 - 11.2007
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Developed and maintained automated alert systems for important deadlines.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated training and onboarding for incoming office staff.
  • Created expense reports, budgets and filing systems for management team.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Wrote reports, executive summaries and newsletters.
  • Coordinated events and worked on ad hoc projects.
  • Used advanced software to prepare documents, reports and presentations

Independent Contractor

New Non-Profit Wellness Center
Cleveland, OH
2004 - 2005
  • Consulted with customers to assess needs and propose optimal solutions.
  • Introduced new methods, practices and systems to maximize the customer experience.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Developed and updated tracking spreadsheets for process monitoring and reporting.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Collected, arranged and input information into database system.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Achieved the final goal of having all staff onboard, payment options completed, online sign-up for classes and marketing materials created in less than a year

Executive Assistant

Charter One Financial
Cleveland, Ohio
1996 - 2004
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Used advanced software to prepare documents, reports and presentations.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Developed and maintained automated alert systems for important deadlines.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Facilitated training and onboarding for incoming office staff.
  • Created expense reports, budgets and filing systems for management team.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and coordinated conferences and meetings.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Took notes and dictation at meetings.
  • Promoted team productivity by instituting employee recognition program
  • Volunteered to help with special projects of varying degrees of complexity.
  • Managed and reviewed filing and office systems.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Worked with internal clients to effectively plan and coordinate logistics for special projects and events.
  • Handled incoming and outgoing mail, email and faxes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Filed paperwork and organized computer-based information.
  • Answered high volume of phone calls and email inquiries.
  • Screened personal and business calls and directed to appropriate party.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Created and managed office systems to efficiently deal with documentation.
  • Coordinated events and worked on ad hoc projects.

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills

    Project Management

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