Kymber Caruso
Kansas City,MO
Summary
Dynamic Executive Assistant with a proven track record supporting senior leaders and managing complex schedules in high-paced environments. Known for driving cross-functional collaboration, maintaining org charts, and coordinating seamless onboarding experiences. Skilled in planning team events that foster engagement and morale. Proficient in Microsoft Office Suite and HRIS systems, with a strong focus on discretion, problem-solving, and operational support aligned with business goals.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the CEO
Kansas City Hospice & Palliative Care
Kansas City, MO
01.2023 - Current
- Manage CEO’s complex calendar, board meetings, travel logistics, and executive communications with precision and professionalism.
- Maintain and regularly update company org charts and assist with onboarding coordination in collaboration with HR.
- Partner with senior leaders and executive assistants across departments to streamline operations and drive alignment with strategic goals.
- Plan and execute leadership meetings and all-staff events, including budgeting, logistics, content coordination, and engagement strategies.
- Process and reconcile executive expense reports in compliance with organizational policies and timelines.
- Support special projects and handle sensitive communications with discretion, ensuring confidentiality and timely follow-up.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Business Travel Department Manager
United States Army
Fort Carson, CO
04.2017 - 11.2021
- Oversaw the Defense Travel Management System (DTMS) for 500+ Soldiers, processing 1,500+ travel vouchers with 100% accuracy.
- Conducted travel briefings for new and departing Soldiers, covering local resources, policy guidelines, and travel readiness.
- Delivered presentations and in-briefs to newly assigned personnel to foster preparedness and community awareness.
- Maintained detailed filing systems and internal records to support departmental transparency and compliance.
- Collaborated with senior leadership on special projects and served as backup to the Operations Supervisor, assisting with executive-level administration and logistics.
- Oversaw training programs for new personnel and developed instructional materials.
Executive Administrative Assistant
United States Army
Fort Carson, CO
04.2014 - 04.2017
- Coordinated high-level meetings, managed internal scheduling, and supported travel planning for executive and supervisory teams, ensuring seamless logistics across multiple departments.
- Streamlined over 480 personnel action items within a single rating period, reducing processing time by 30%, and improving administrative workflow accuracy.
- Maintained and updated confidential personnel data for over 100 service members, ensuring 100% accuracy in compliance with military administrative protocols.
- Tracked and reported quarterly budget data, supporting leadership in fiscal planning and forecasting efforts for department-wide initiatives.
- Led improvements to administrative processes, including data entry systems and internal communications, which enhanced team efficiency and information flow.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
Education
Bachelor of Science - Business Administration
Colorado Technical University
Colorado Springs, CO03.2023
Skills
- Executive calendar and expense management with a strong attention to detail
- Cross-functional communication and trusted liaison support
- Organizational chart maintenance and onboarding coordination
- Event and meeting planning (in-person and virtual)
- Proficient in Microsoft Office Suite and HRIS systems
- Travel coordination and compliance management
- Internal communication and relationship-building
Websites
Professional Attributes
- Highly adaptable
- Exercises discretion and confidentiality
- Works independently with minimal direction
- Strong communicator
- Positive team collaborator
- Fast learner with resilience and initiative
Affiliations
- Committee & Volunteer Support, Kansas City Hospice – Assist in the planning and execution of Sunday Night Live, the organization’s annual fundraiser supporting individuals in the Kansas City community experiencing serious illness or grief. Also contribute to internal committees focused on employee engagement and team development.
- DISC Representative & Team Wellness Advocate – Facilitate employee engagement initiatives by conducting DISC assessment profiles and productive conflict assessments. Help team members understand communication styles and foster healthier, more collaborative working relationships.
References
References available upon request.
Timeline
Executive Assistant to the CEO
Kansas City Hospice & Palliative Care
01.2023 - Current
Business Travel Department Manager
United States Army
04.2017 - 11.2021
Executive Administrative Assistant
United States Army
04.2014 - 04.2017
Bachelor of Science - Business Administration
Colorado Technical University
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