Kyobe Joseph
Procurement And Logistics
Auburn,MA
Summary
Strategic procurement and logistics practitioner bringing eight years of resource allocation, budgeting, human resource oversight, innovation, creativity, price analysis, supplier development, budget controls, quality assurance, and leadership.
Most of my practice has been in Africa with for-profit and not-for-profit organizations dealing with local and international suppliers but, most importantly, with internal clients who are global.
Overview
9
9
years of professional experience
Work History
Operations Officer
Alight
01.2014 - 05.2015
- Kyangwali office
- Overall Purpose: To provide leadership and coordination in the planning, implementation and evaluation of operations activities at kyangwali field office
- Key Result Areas
- As the overall procurement focal person for the organization, facilitate the procurement process for Kampala and the field offices from the initial request to the completion of each order
- Ensure all documentation is complete and accounted for at the final stage of the process
- This includes liaising closely and routinely with field sites to confirm details and contents of PRFs, and eventually upon delivery ensure that all GRN's are received
- Obtain quotations from ARC's pre-qualified suppliers in order to effect a competitive and fair process of procurement in line with ARC and donor regulations that will ensure
- ARC gets best value for money
- Prepare Purchase Orders (PO) for approved Purchase Request Forms and negotiate delivery dates and ensure timely delivery with the successful supplier
- Prepare a procurement report for the Operations Manager weekly, indicating the status of all procurements in relation to the procurement plans from the field
- Responsible for obtaining quarterly procurement plan from the field sites, maintaining and updating the procurement tracking sheet and sending weekly updates to all sites
- Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the PO
- Pack supplies and prepare dispatch documentation i.e
- Waybills for deliveries to the field
- Track supplies delivered to field offices to ensure that the appropriate documentation i.e
- Waybills are returned from the field
- Maintain existing relationships with prequalified suppliers, as well as identifying new suppliers for categories of supplies that were not pre-qualified for, where needed
- Responsible for updating and maintaining an electronic and manual filing system for all procurement
- Coordinate pending and upcoming procurement deliveries to ensure efficient usage of the transit warehouse, scheduled transport/movement plans between Kampala & the field offices and timely delivered
- Liaise with drivers and Operations officers in the field to ensure that vehicles are in good running condition by ensuring that genuine & correct spare parts are procured when needed, repairs are done as per specifications and that periodic & scheduled vehicle maintenance service is carried out for all vehicles
- Prepare and request fuel replenishment requests and accountability for Kampala vehicles, while reviewing field fuel requests for accuracy and correctness, before forwarding them to finance for payment of prepaid fuel
- Prepare monthly fleet management reports for Kampala and submit these to the Operations
- Manager on time
- Plan, coordinate and manage well vehicle movements within kyangwali and between
- Kyangwali & Kampala office or other field offices when such movements are required, to ensure efficient use of the vehicle resource.
- Streamlined training and operations through modification of SOPs.
- Oversaw supply and mobility operations for ten personnel and special projects.
- Ascertained security deficiencies to merge and align security requirements.
- Designed and implemented Installation Base Defense.
- Mentored, coached and trained my junior staff on responsibilities and procedures.
Operations Assistant
05.2013 - 12.2013
- America refugee Committee-Gulu
- Key Result Areas
- Receive supplies and equipment procured and delivered to the field site/locations for program activities
- Prepare and request fuel replenishment requests and accountability for Kampala vehicles, while reviewing field fuel requests for accuracy and correctness, before forwarding them to finance for payment of prepaid fuel
- Inspect deliveries to confirm that materials delivered conform to the details of the
- Purchase Order
- Write out a Goods Received Note (GRN) for every consignment received and inform the sector heads immediately
- Sort all materials received into their categories using item codes as per the coding sheet
- Ensure that the store is tidy and well arranged all the time to ease removal of or getting in materials and or movement of people
- Ensure safety and security of stores, store staff, equipment and materials kept in the various stores
- Issue supplies and materials from the stores as per the duly authorized Stores Release
- Forms (SRF)
- Write out a Way Bill for materials being transported out from the store to projects sites
- Periodically carry out self-auditing to ensure that correct records are kept, systems and procedures are followed, reporting times are met, etc
- By use of designed checklists
- Ensure that there is a constant check on the perishables and those with expiry periods to ensure that such materials and supplies are not kept longer than their stipulated expiry / perishable dates
- Maintain and update good information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.
Procurement officer
Kroona metals
03.2012 - 05.2013
- Investments Uganda Key Results Areas:
- Consolidating procurement plans
- Managing and supervising supply chains
- Supervising my team to ensure that every one executes their duties accordingly
- Ensuring that all monthly reports of the department are made and signed off in time
- Inspecting goods delivered to ensure right quality and quantities at the right places
- Preparation of purchase orders
- Attending to all user department requests
- Conducting monthly stock taking
- Conducting evaluation committee meetings
- Record keeping and filling
- Guiding user departments on procurement processes
- Building relationship with supplier
- Preparing purchase orders for the supplier
- Tracking orders
- Monitoring the quality of supplies delivered
- Helping user department to come up with right specifications
- Identification of new suppliers.
Regional Growth lead
Kuja Kuja
11.2017 - 01.2021
Education
Post graduate diploma - procurement and supply chain management
Management Institute
01.2013
Bachelor of Procurement and Supply - Chain Management
Makerere University
01.2010
Skills
- Competencies/Capabilities
- Quick judgment
- Self-driven
- Negotiation skills
- Reporting and writing skills
- Facilitation skills
- Working in multicultural environments and cultures
- Focus and Follow-Through
- Administrative Management
- Management Team Building
- Human Resources Oversight
- Staff Scheduling
- Quality Assurance
- Performance Evaluation and Monitoring
- Goal Setting
- Finance and Accounting Oversight
- Cost Reduction
- Process Improvements
- Supplier Monitoring
- Decision Making
- Employee Motivation
- Business Leadership
- Budget Control
- Team Leadership
- Hiring and Onboarding
- Records Organization and Management
- Operations Oversight
- Customer Service Management
- Resource Allocation
- Procedure Improvement
- Supply Chain Duties
- Continuous Improvement
- Department Oversight
- Performance Assessment
- Budgeting and Cost Control Strategies
Languages
English
Professional
Timeline
Regional Growth lead
Kuja Kuja
11.2017 - 01.2021
Operations Officer
Alight
01.2014 - 05.2015
Operations Assistant
05.2013 - 12.2013
Procurement officer
Kroona metals
03.2012 - 05.2013
Post graduate diploma - procurement and supply chain management
Management Institute
Bachelor of Procurement and Supply - Chain Management
Makerere University
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