Kyra Alcott
Des Moines,IA
Summary
Executive Assistant with over eleven years of experience working with senior leaders in the tech and banking industries; five years working in Infrastructure Data Centers. Passionate about support roles within a business and possess a natural ability to connect with people and build lasting relationships. Collaborative and motivated with the ability to work independently and within a team.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Meta (Formally Facebook)
2018.03 - 2023.07
- Manage three Director’s complex calendars and schedules with extreme detail & autonomy
- Support Director’s that spanned across all US time zones, while working directly with teams in Europe & Asia
- Partner with executives on the Facility Operations & Facility Engineering team to ensure priorities were being focused on & goals were being met
- Plan domestic & international travel, including complex multi-segmented trips
- Submit monthly expense reports through Concur
- Coordinate the communications of staff meetings & summits, track action items, & follow up on those that require immediate attention
- Create decks, documents, & spreadsheets for monthly team meetings & summits using Google Suite & Microsoft Office
- Schedule, plan, and help facilitate small & large scale events in person & virtually
- Act as a liaison between Directors to ensure communication & execution between regions is consistent
- Interview & onboard Administrative Assistants; second Administrative Assistant hired at a Meta Data Center (now 20+ globally)
- Project work to drive consistency within the admin space
Administrative Assistant 3
Wells Fargo Home Mortgage
2016.05 - 2018.03
- Provide Microsoft Outlook calendar support for two Vice Presidents of Home Mortgage
- Plan domestic travel & manage expense reports for multiple managers in Concur
- Provide high level administrative support for 300+ managers & team members
- Support the Wells Fargo Home Mortgage Servicing Collections call center that spans over many locations
- Plan & organize events for hundreds of team members, including Senior Vice President Town Hall meetings
- Handle & maintain confidential information daily
- Process multiple invoices monthly
- Expertly manage business risks in regards to expenses, compliance courses, and audits
- Lead the United Way Campaign, Adopt a Family, & other initiatives for the team
- Maintain open lines of communication with the team to provide updates on projects, events, and tasks
- Create spreadsheets in Microsoft Excel to manage a strict budget
Administrative Assistant 2
Wells Fargo Home Mortgage (CW Until 05/2012)
2011.12 - 2016.05
- Provide Microsoft Outlook calendar support for one Vice President of Home Mortgage
- Plan domestic travel & manage expense reports for multiple managers in Concur
- Set up all incoming team members with badge access, phone line, computer equipment, supplies & internal system access
- Onboard & terminate employees in an internal tool
- Input compensation changes into an internal tool for year-end merit increase
- Create monthly newsletters in Microsoft Publisher
- Space planning & desk moves
- Network and communicate with internal partners such as facilities, voice services, & computer technicians on updates or changes within the organization
Education
Bachelor of Arts - Business Management, Human Resource
University of Northern Iowa
2011
Certificate in Training and Development -
University of Northern Iowa
Cedar Falls, Iowa2011
Skills
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Publisher
Microsoft SharePoint
Google Drive
Google Docs
Google Sheets
Google Slides
Concur
Asana
Areas of Expertise
Calendar Management
Global Travel Coordination
Decision Making
Relationship Building
Event Management
Budget Management
Cross-functional Collaboration
Invoice Processing
Information Confidentiality
Timeline
Executive Assistant
Meta (Formally Facebook)
2018.03 - 2023.07
Administrative Assistant 3
Wells Fargo Home Mortgage
2016.05 - 2018.03
Administrative Assistant 2
Wells Fargo Home Mortgage (CW Until 05/2012)
2011.12 - 2016.05
Bachelor of Arts - Business Management, Human Resource
University of Northern Iowa
Certificate in Training and Development -
University of Northern Iowa
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