Kyri Y. Jacobs (Active Secret Clearance)
Newport News,Virginia
Summary
Versatile Management Analyst with multi-faceted knowledge of financial, logistical & operational needs. Steps into new areas with adaptable approach. Practiced project manager and problem-solver with over a decade of experience. Current ACTIVE security clearance.
Overview
16
16
years of professional experience
Work History
Division Task Management Coordinator
TTC. Inc.,
03.2024 - Current
- Supports military, government civilians and contractors for daily administrative and personnel functions for the Director of the Flight Operations Division (over 100+ personnel.
- Conducts and tracks division performance reports, decorations, promotions, recognition and awards programs and served as the resident subject matter expert for all mandated administrative support programs.
- Provide advice to help ensure unit program compliance with regulations, laws, policies, and squadron commander directives.
- Advise the Division Chief on policies and help establish procedures for programs under our scope of responsibility.
- Increased overall efficiency with meticulous organization, scheduling, and resource allocation.
- Manages multiple high-priority projects simultaneously with a keen eye for detail ensuring deadlines were met without compromising quality standards.
- Provides support and track, review, and process administrative and personnel management actions for personnel in multiple A3T Flight Ops Division branches.
- Implements project management techniques to overcome obstacles and increase team productivity. Identified and responded to program inefficiencies to keep Director aware to operate above satisfactory levels.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Team Player- backup to front desk to step in to assist with various tasks whenever employees absent or at lunch.
- Serves as point of contact (PoC) for the Task Management System for 6 divisions manages the who, due dates, and administrative functions of the system.
Senior Management Analyst
DoD - Joint Chief Of Staff - MPF Federal LLC
11.2022 - 02.2024
- Primary contact and Action Officer for the J7 Joint Warfighting Division for all TMT related tasks and tracked completion and proper routing for four divisions.
- Briefed 2-Star General daily on status of tasks and briefed the Pentagon weekly on TMT status and potential road blocks.
- Produced 2-Star General level products such as memorandums, letters, daily reports and graphs for dissemination to the Pentagon.
- Collaborated with J7 JWD (Joint Education and Doctrine division to edit doctrine for conciseness, formatting, & grammatical issues.
- Administer and oversee personnel resource management actions within the JS J7.
- Task Manager for Joint Staff J7 JWD(Joint War-Fighting development division task management tracker(TMT) supporting 2-star general.
- Assisted in creating budgeting for Joint Staff J7 program objective memorandum (POM) cycle.
- Provided support to various program offices with drafting of requirements and preparation of acquisition
package documents. - Technical editor for military doctrine and directive reviews for Joint Staff.
- Analytics and tasker support for DD JWD-DOD Joint Staff.
- Develops concepts, tracking, and implementation of Joint Staff directives.
- Handles all evaluations and awards for the Directorate including writing, editing, and proofreading for presentation.
- Generates documentation and suggests way forward actions and guidance.
- Remained solutions-oriented in face of complex problems to assist Joint Staff and military overall military direction.
Executive Assistant/Task Manager
Oasis Systems, LLC
12.2020 - 11.2022
- Reviewed/disseminated TMT (ETMS2) tasks to the appropriate divisions and tracked on the Action Officer level to completion.
- Briefed and created updated TMT weekly staff slides for division tracking and review.
- Accomplished Executive Assistant with experience in providing high level support to O-6s (Commanders) and other top executives.
- Provided support for ACC A5Y C2 weapon systems division.
- Used advanced software to prepare documents, reports and presentations.
- Served as gatekeeper between the military O-6 deputy and over 40 personnel (HR role); prepared well researched and accurate documents, busy calendars, and daily office tasks
- Coordinated schedules, travel, and admin support to an O-6, civilian deputy, military deputy, and 7 section heads.
- Organized and coordinated conferences and monthly meetings.
- Answered and directed classified/SECRET email in a secured locked environment
- Took on Deputy Chief role (GS-14) when out of office.
- Knowledgeable on a variety of HR tasks both military and civilian
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Developed and maintained a tasker system for important deadlines for the division.
- Facilitated training and onboarding for incoming office staff.
- Update weekly staff slides presentation for the division to support the Commander with anything new going on amongst the 7 sections that fall under his leadership .
Office Manager
Ockerman Automation Consulting Inc.,
10.2018 - 11.2020
- Developed and implemented employee relations by creating a employee handbook to establish policies & procedures.
- Set up meetings and event logistics for senior management, including executives and board of directors.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Constructed and maintained NDAs for employees and vendors
- Coordinates daily calendars for offices and managers.
- POC between executives and employees
- Coordinates all travel arrangements for employees and executives.
- Respond promptly to manager queries.
- Ensures Company workflow runs smoothly.
- Coordinates submission of expense claims, P.O.s and recording of supplier invoices.
- Gatekeeper of key HR duties, including drafting of employment contracts as well as NDAs.
- Maintain all confidential HR records, staff contracts, appraisals and training records.
- Provide high quality admin and clerical assistance to top level executives.
- Review and recommend changes to any company policy.
- Suggests/recommend more efficient ways to run office and troubleshoot malfunctions.
- Update managers on key organizational issues when away from office.
- Maintenance of ledgers, invoices, and accounts receivable/payable
- Creates regular reports and updates internal databases.
- Maintains all office equipment and assets through tracking systems and procurement
Administrative Specialist Manager
United States Air Force National Guard
05.2016 - 10.2019
- Performed highest level of supervisory administration associated with preparing and maintaining database and manual records, personnel classification & usage, auditing personnel records and reports, & career progression counseling.
- Performed general office duties such as: answering and screening telephone calls; making appointments and scheduling meetings; processing mail and faxes; initiating and composing correspondence; collecting, compiling and analyzing information and data; performing higher level calculations and analyses; investigating questionable areas and making administrative decisions; maintaining and updating office supplies; assisting in maintenance of department files; performing data entry and maintaining and updating department informational databases.
- Processed all new hire, benefits, leave and payroll enrollments, ensuring 100% compliance with various local, state and federal laws and regulatory mandates, as well as in cooperation with payroll department.
- Responsible for efficient performance of daily office routines covering areas of personnel administration, timekeeping, reception, telephone calls, telephone system, office supplies and correspondences.
- Knowledgeable in MilPDS, DTS, ARMS, BLSDM, vMPF and most military systems as Personnelist 3S051.
Human Resource Assistant II/Talent Acquisition
Newport News Shipbuilding/Chipton-Ross
01.2018 - 10.2018
- Ensured all New Hire associates are loaded in Kenexa (brassring) personnel info tracking systems.
- Verified background checks and employee mandatory training processes and requirements
- Onboarding/talent acquisition of new hires to company and was solely responsible for scheduling and initiation of 300 NNS interns from Feb-May.
- Master scheduler for salaried, hourly, and contract employees for drug screens and physicals and physical abilities testing.
- Initiates background investigations through GIS.
- In charge of all NNS special programs regarding scheduling and onboarding. Such as student interns, teacher interns, and engineering recruits.
- Maintenance of candidate files, I-9 records to process through E-verify for company compliance.
- Interview scheduler for various hiring managers at Newport News Shipbuilding.
- Very fast paced environment
- Testing proctor for work keys assessment testing for job placement at NNS.
- Travel coordinator for candidates out-of-state making arrangements such as flights, hotels and rental vehicle access for duration of visit on premises.
- Assists recruiters with everything from sourcing to contacting candidates.
Nuclear Security Specialist I
Dominion Energy
07.2016 - 01.2018
- Provide access control to facility in high paced nuclear facility
- Customer service oriented.
- Remains alert for presence of unauthorized persons.
- Informs and warns violates of rule infractions.
- First responder to facility during fires, alarms, and security violations.
- Active Security Clearance.
- Initiate extreme care to enable authorized visits to plant areas.
- Analyze and defend nuclear reactors for vital area (VA) components and identify threats with help of assigned weapons and security tactics.
Administrative Support Staff
United States Air Force
04.2009 - 04.2016
- Performed Commander’s Support Staff functions. Managed promotion testing, physical fitness monitor, urinalysis, in/out-processing, awards/decorations, promotions, recall rosters,
- Responsible for auditing time-off,
- Maintained files of correspondence, directives, instruction and other publications.
- Primary records custodian for 250 personnel; protected personal information; maintained information security.
- Developed strategic staffing forecasts for rapid acceleration of projects.
- Assist with employee relations investigations, establishing conflict resolutions, prospective disciplines and manager relations training.
- Managed 5 Security Forces personnel as first-line supervisor.
- Hand selected as "Flight Admin" and single-handed flight personnel actions, ensured 30 officers were fit for duty.
- Assisted with travel reconciliations through DTS (Defense Travel System)
- Made arrangements and sat as a Commanders executive when necessary answering calls and inquiries and maintained the CC calendar.
Education
Bachelor of Arts - Business Management - Fall 2024
St. Leo University
Tampa, FLAssociate of Arts - Criminal Justice
Community College of the Air Force
Maxwell AFB, Alabama2016
Certification - Human Resource Management
Keesler AFB
Biloxi, MS2017
Skills
- Administrative Support(military & civilian)
- Microsoft 365
- Report and Policy - 5 Years
- Operations Analysis
- Staffing and Placement
- Operational Forecasting
- Presentation Development
- Strategic Planning
- Recruitment
- Employee Training & Development
- Onboarding/Talent Acquisition
- Customer Service
- Strong Initiative
- Strong Planning & Organizing
- Operations Experience
- Time Management
- Office Management
- Project Management
Affiliations
- Graduated top 1% of class as Honor Graduate
- Distinguished graduate at Security Forces Academy 2009.
- Class leader Airman Leadership School 2014.
- Security Forces Craftsman course (3PO71) 2015
References
- Brian Anderson - (Acquisition Specialist) - (561)284-0846 - Brian.anderson561@gmail.com
- Daphene Ragland - (Program Manager) - (757)729-3873 - dragland@northwindgrp.com
- Raven Starr Blake - (Senior Operations Analyst) - (757)775-2643
- Anthony Smith - (Information Technology Manager) - (424)370-9111
- Mr. Thomas Bednarek - (GS-14 C2 Weapon systems Division Deputy) - (757)764-7572 - thomas.bednarek.2@us.af.mil
Timeline
Division Task Management Coordinator
TTC. Inc.,
03.2024 - Current
Senior Management Analyst
DoD - Joint Chief Of Staff - MPF Federal LLC
11.2022 - 02.2024
Executive Assistant/Task Manager
Oasis Systems, LLC
12.2020 - 11.2022
Office Manager
Ockerman Automation Consulting Inc.,
10.2018 - 11.2020
Human Resource Assistant II/Talent Acquisition
Newport News Shipbuilding/Chipton-Ross
01.2018 - 10.2018
Nuclear Security Specialist I
Dominion Energy
07.2016 - 01.2018
Administrative Specialist Manager
United States Air Force National Guard
05.2016 - 10.2019
Administrative Support Staff
United States Air Force
04.2009 - 04.2016
Associate of Arts - Criminal Justice
Community College of the Air Force
Certification - Human Resource Management
Keesler AFB
Bachelor of Arts - Business Management - Fall 2024
St. Leo University
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