Kyrstin Occiano
Santa Ana,CA
Summary
A creative and artistic individual with management and vendor relation experience. Possesses strong organizational and multi-tasking skills, with the ability to manage various projects and schedules. Has leadership qualities with a team oriented attitude.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the Chief People Officer
Think Together
04.2020 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Coordinated events and worked on ad hoc projects.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Implemented project management techniques to overcome obstacles and increase team productivity.
Operations Manager
Leovici
01.2018 - 03.2020
- Designed graphics for websites, logos and promotions for marketing purposes.
- Prepared images to coincide with social and blog posts.
- Utilized Adobe Creative Suite and Microsoft Office Suite to develop creative designs.
- Set up product shots and selected props, styling and lighting.
- Picked orders, scanned products and packed boxes.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Developed marketing content such as blogs, promotional materials, and advertisements for social media.
Executive Assistant to the Chief Executive Officer
Law Offices of Robert Wheatley
01.2016 - 03.2020
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created expense reports, budgets, and filing systems for management team.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Handled confidential and sensitive information with discretion and tact.
- Screened personal and business calls and directed to appropriate party.
- Coordinated events and worked on ad hoc projects.
Purchasing Manager
Westside Nutrition/Bodysuperior
01.2012 - 01.2016
- Managed and maintained strong relationships with over 200 vendors
- Sourced vendors, built relationships, and negotiated prices.
- Conducted regular research to identify trends and cost saving opportunities.
- Reviewed and approved purchase orders and invoices for accuracy and completeness.
- Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
- Created Amazon listings to ensure visibility.
- Managed and supervised 7 employees within the purchasing and warehouse department.
Document Specialist and Account Management
CVC Legal
01.2011 - 01.2012
- Responsible for filing court documents and handling medical records.
- Supported customer satisfaction through regular follow-up and communication.
- Developed, maintained and utilized diverse client base.
- Prepared digital files, physical documents and work requests in compliance with company guidelines.
Graphic Designer
Creative Imaging
01.2011 - 01.2012
- Created digital image files for use in digital and traditional printing methods.
- Met with customers to present mockups and collect information for adjustments.
- Designed creative digital displays used in online advertising for local businesses.
- Coordinated with external vendors and suppliers to verify quality and accuracy of printed materials.
- Utilized Adobe Creative Suite and Microsoft Office Suite to develop creative designs.
Education
Bachelor of Science - Studio Arts
California State University - Long Beach
Long Beach, CA05.2011
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Power Point
- Adobe Illustrator
- Adobe Photoshop
- Adobe InDesign
- Vendor and Client Relations
- Social Media Marketing
- Executive Management Support
- Database Administration
- Scheduling
- Project Management
Timeline
Executive Assistant to the Chief People Officer
Think Together
04.2020 - Current
Operations Manager
Leovici
01.2018 - 03.2020
Executive Assistant to the Chief Executive Officer
Law Offices of Robert Wheatley
01.2016 - 03.2020
Purchasing Manager
Westside Nutrition/Bodysuperior
01.2012 - 01.2016
Document Specialist and Account Management
CVC Legal
01.2011 - 01.2012
Graphic Designer
Creative Imaging
01.2011 - 01.2012
Bachelor of Science - Studio Arts
California State University - Long Beach
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