LA-KISHA SINGLETON
Winter Haven,FL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
17
17
years of professional experience
Education
BBA in International Business
Berkeley College
New York, NY01.2003
Work History
Administrative Assistant I
Simon Property Group - Lenox Square Mall
2007.05 - 2016.08
- Provided primary support for the Area Mall Manager and administrative support to the Marketing Director, Area Operations Director, Leasing Manager, and Security Director
- Supported leasing with opening spaces and corresponded with security and other property personnel concerning showings and assistance with prospective tenants
- Drafted and sent tenant open and closing notices and move-in/move-out reports, maintained certificates of insurance, lease plan updates, and leasing log of brochures
- Added news articles and property updates to internal website and On Spot Digital Network
- Managed and generated monthly newsletter
- Ran and updated monthly financial reports, managed the administrative budget, verified and input monthly/annual certified tenant sales into internal bookkeeping system
- Collected and processed tenant rent checks, calculated sales overage rent and performed accounts payable. accounts receivable and account reconciliation
- Coded retail invoices and process to accounting for payment
- Prepared lease, service, and common area agreements
- Assisted and directed tenants, customers, subcontractors, and vendors with questions and concerns daily
- Reconciled American Express Corporate procurement card
- Collected sub meter readings from engineering staff and computed and sent monthly utility and miscellaneous billings to tenants
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Secured and assisted with authorizing storefront signs and barricade graphics
- Ensured compliance of insurance requirements by subcontractors, permanent and temporary tenants on a regular basis
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Recorded minutes for weekly staff and construction meetings.
Accounts Payable Coordinator
Asbury Automotive Group - Nalley Acura/Infiniti
2006.09 - 2007.03
- Reviewed and posted all purchase orders, invoices, and expense reports to general ledger for payment for two dealerships
- Reconciled 350 vendor accounts, Inter-company accounts, monthly bank statement, and open sublets
- Processed monthly payments for vendors, cut checks daily, maintain and monitor all accounts
- Cleaned various schedules for the end of month closing
- Assisted with posting car deals and other projects
- Posted daily parts and service invoices.
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
Travel Coordinator
E! Entertainment/STYLE - My Celebrity Home
2006.01 - 2006.06
- Coordinated all air and ground transportation for 25-35 people per week, and secured hotel accommodations
- Created and maintained weekly travel budget reports
- Assisted clients with flight changes and cancellations to minimize travel disruptions.
- Supervised payments via credit and debit cards and handled sensitive information with professionalism and discreteness.
- Maintained operational proficiency in coordinating both international and domestic travel accommodations for customers, arranging for airfare as well as hotel and rental car reservations.
- Arranged travel accommodations for groups, couples, executives, and special needs clients.
- Collaborated with team members to provide comprehensive travel solutions for clients'' diverse requirements.
- Streamlined booking processes for improved time management and cost savings.
- Maintained detailed records of all transactions, ensuring accurate invoicing and streamlined reimbursements for clients.
- Developed strong relationships with clients, resulting in repeat business and referrals.
- Facilitated seamless communication between travelers, suppliers, colleagues, and management through regular updates on trip progress.
- Reviewed, input and paid invoices for travel-related services.
- Verified and finalized arrangements to deliver smooth and efficient travel for employees.
- Maintained thorough and accurate records of transactions.
- Tracked, reviewed, disputed, and approved all travel related invoices
- Liaised between vendors and production staff
- Processed travel expenses.
Travel Coordinator
20th Century Fox Television - A Current Affair
2005.03 - 2005.11
- Oversaw all travel details domestic and international, including air, ground transportation and lodging were handled accurately for a very large production handling robust revenue of $30 million
- Reviewed all production and post-production contracts, processed invoices, and purchase order forms
- Negotiated with vendors, hired crews, and researched locations to maintain proper operations for special events and meetings
- Other responsibilities included booking guests, pitching stories, assisting in the coordination of domestic and international satellite feeds.
Senior Program Coordinator, Fulbright Scholars Program
Institute of International Education
1999.12 - 2005.03
- Managed the Europe/Eurasia grant administration of foreign scholars
- Acted as liaison with advisors, students, regional center staff, and U.S
- Department of State
- Processed medical clearance forms, Title IV programs, loan deferment requests, and wire transfers and bank drafts
- Prepare DS 2019/J-1 visa forms for validation
- Maintained Alumni records and proof reports for submission to U.S
- Senators, Congressmen, and the Chronicle of Higher Education
- Communicated with Foreign Commissions and U.S
- Embassy regarding selections, budget preparations, student orientations, and other issues
- Coordinated and facilitated workshops and discussion groups
- Assist with Royal Academy of Dramatic Arts auditions
- Coordinated and uploaded content, using various websites for advertising various Fellowships.
Skills
- Administrative Support
- Accounts Payable
- Staff Management
- Travel Coordinating
- Microsoft Office Suite
- Strong Communication Skills
- Fast Learner
Timeline
Administrative Assistant I
Simon Property Group - Lenox Square Mall
2007.05 - 2016.08
Accounts Payable Coordinator
Asbury Automotive Group - Nalley Acura/Infiniti
2006.09 - 2007.03
Travel Coordinator
E! Entertainment/STYLE - My Celebrity Home
2006.01 - 2006.06
Travel Coordinator
20th Century Fox Television - A Current Affair
2005.03 - 2005.11
Senior Program Coordinator, Fulbright Scholars Program
Institute of International Education
1999.12 - 2005.03
BBA in International Business
Berkeley College
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