LaJoyce Robertson
Fremont,CA
Summary
Seasoned administrative professional with a proven track record at Roche Sequencing Solutions, excelling in strategic problem resolution and effective meeting coordination. Skilled in Microsoft Office Suite and collaborative teamwork, I've driven efficiency improvements and supported high-level executives, demonstrating a commitment to excellence and a capacity to foster significant workplace advancements.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Assistant to Deputy City Managers
City of Berkeley
Berkeley, USA
06.2024 - Current
- Provide comprehensive administrative support to Deputy City Managers, including calendar management, and meeting coordination.
- Assist in drafting and preparing various administrative documents and reports.
- Manage complex calendars.
- Coordinated travel arrangements and prepared expense reports.
- Provide comprehensive office support to the City Manager's Office.
- Research complex information, and analyze data as needed.
- Review documents, and assist with budget preparation.
- Gather information to determine appropriate actions and solutions.
- Support core functions in the assigned department.
- Communicating effectively, both verbally and in writing, organizing and conducting discussion groups, and working with others in committees or other settings.
- Effectively and tactfully soliciting information from the public, and responding to their need for information and assistance.
- Effectively identifying and solving work-related problems.
- Planning, assigning, reviewing, evaluating, and training others in work procedures.
Executive Assistant to VP Oncology
Gilead Sciences, Inc
03.2023 - 02.2024
- Managed complex calendars, coordinated travel arrangements, and prepared expense reports for the VP and direct reports (total 5)
- Supported/Coordinated/Planned events for Town Halls, department dinners, Onsite/Offsite events and Team Building Activities
- Implemented administrative policies and procedures; took accurate meeting action items
- Coordinated interview and onboarding processes for new hires and locally, out of state and domestically
- Reconcile credit card expenses
- Coordinated Travel, locally and Domestic
- Track budgets, invoices, and reconcile financial data in collaboration with finance.
- Ensure adherence to compliance standards and company policies in all administrative tasks.
- Prioritize workload involving multiple large projects/timelines.
- Assist in meeting logistics, including room reservations, technology setup, and catering arrangements.
- Maintain internal portals and documentation related to meetings and projects.
- Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
- Provide support with team onboarding processes, including preparing necessary documentation and coordinating orientation sessions.
- Act as a point of contact for administrative inquiries and support across the department.
- Interfaces with senior level external parties to provide information and answer queries.
- Participate in administrative continuous improvement activities to streamline processes and enhance efficiency.
- Serve as a subject matter expert on essential IS/IT administrative systems, including meeting technology and SharePoint Online.
HR/Recruiting Coordinator
Neato Robotics, Inc
12.2021 - 03.2023
- Assist in company's recruiting and talent acquisition methods and strategies
• Assist HR managers with scheduling interviews, prescreening
• Event planning
• Assist recruiters and candidates throughout the recruitment process
• Schedule and coordinate logistical arrangements for candidate interviews, establish interviewer
and candidate availability, schedule phone, video conference and potentially onsite interviews for
candidates
• Update candidate records and job postings in recruiting systems; prepare job requisitions, offer
requests, and offer letters
• Assist with pre-boarding of candidates, including launching background checks and ensuring
new hire paperwork is completed in a timely fashion
• Update and run regular Greenhouse Recruiting Reports and feedback from recruiters
• Enter and maintain-enter/correct data in Paycom (new hire information, termination details,
update org charts, job titles, salary increases, and other personnel-related data)
• Be the first point of contact for all HR-related queries
• Provide administrative support to the HR Team
• Ensuring process completion for all new hires to include orientation, background checks, and
new hire paperwork, I-9s and sending welcome email to new hires
• Coordinate monthly department orientation for all new hires
• Prepare and distribute metrics reporting
• Conduct and assist with New Hire Orientation
• Provide support to employee’s engagement activities
Sr. Administrative Associate/Office Manager
Kyocera SLD Laser, Inc
05.2019 - 12.2021
- Point of contact for vendors for onsite water supplies, snacks, and office supplies.
- • Organize and schedule meetings for appointments.
- Upload employee files.
- Order company swag.
- Organize employee surveys.
- HR event planning.
- Coordinate with IT/HR for new employees.
- Coordinate and plan visits for onsite/offsite meetings.
- Provide general support for visitors on-site.
- Organize office operations and procedures with HR.
- Organize new hire orientation.
- Organize interview scheduling.
- Manage several executives’ schedules, flights, hotel itineraries, calendars, and appointments.
- Responsible for creating a safe and healthy environment for employees in the breakroom.
- • Work closely with Facilities to ensure that policies for employees are correct and up to date, and implement policies and procedures for COVID-19 onsite for the safety of employees.
- Support the COO, VP of Finance, and support teams onsite.
- Support open enrollment.
- Support/Organize Wellness Events
- Support the President, CFO, and CEO at the location when in town
- Assist with Finance for Audits
- Implemented and responsible for employee service hours and rewards.
- Implemented and responsible for employee recognition.
- Responsible for Employee Birthday Recognition.
- Order business cards.
- Reconcile Monthly Expenses
- Organize Summer Interns.
- Organize Holiday Event/Kids' Event
- Organize/Plan Yearly Leadership Event Dinner.
Sr. Administrative Associate
Roche Sequencing Solutions
08.2015 - 03.2019
- Supported senior executives with calendar management, travel arrangements, and onboarding new hires.
- Coordinated leadership meetings, team-building events, and campus moves.
- Managed confidential records and acted as a point of contact for internal and external issues.
- Implemented manager 90-day check-ins, and employee recognition.
- Managed organization charts and updated all necessary information.
- Coordinated campus move; oversaw space planning, equipment, and furniture purchases.
- Maintained files and confidential records: personnel, financial budgets, and legal proprietary information.
- Supported the VP of HR, Head of Finance, and Director of Communications, Head of Marketing
• Handled calendar management and meeting requests for Global IT and Facilities
• Coordinated travel arrangements for international and domestic, expense reimbursement
• Managed interview and onboarding process for new hires
• Coordinated interview schedules, candidate travel reimbursement
• Onboarded new hires; technology set up
• Reviewed policy and procedure overviews
• Implemented manager 90-day check-ins and employee recognition
• Managed organization charts, updated all necessary information
• Coordinated campus move; oversaw space planning, equipment, and furniture purchases
• Maintained files and confidential records: personnel, financial budgets, and legal proprietary
information
• Organized leadership offsite meetings
• Identified venues and negotiated rates with vendors
• Coordinated engaging team building events, promoting communication and trust
• Managed vendors and purchase request
• Culture Committee Lead: organized monthly company events and activities to promote diversity
and talents of the organization
• Maintained Administrative Operations Budget
• Acted as primary point of contact internally and externally, handling multiple issues and
concerns from other executives as they arise
• Traveled between 3 sites within the company as needed (Santa Clara, San Jose, and Belmont)
LB Child Development Center
Owner/Operated February 1993 - August 2015
• Founded and grew a licensed early childhood development center
• Developed and taught enriched, well-rounded curriculum supporting all areas of development
• Provided a safe, loving environment for children to develop social skills, and learn etiquette
• Monitored student developmental milestones and communicated with any concerns or
observations to parents
• Provided written reports and feedback to parents
• Drafted and executed contract agreements for enrollment
• Oversaw daily business operations (state compliance, bookkeeping, records management)
• Developed a loyal clientele and strong referral base, resulting in filled-to-capacity operations
Education
General Education -
James Logan High School
Some College (No Degree) - Early Childhood Development
Ohlone College
Fremont, CASkills
- Proficient in Microsoft Office Suite
- Excel
- Calendar Coordination Skills
- Experienced in Visio Workflow Design
- Proficient in Word
- G Suite Proficiency
- Email Communication
- Event Scheduling
- Computer Software Skills
- Travel Expense Reporting
- SAP Proficiency
- SharePoint Administration
- Workday Proficiency
- Experienced with Microsoft Teams Collaboration
- Proficient in Paylocity
- Paycom Proficiency
- Presentation Development
- Effective Multitasking
- Strategic Problem Resolution
- Collaborative Teamwork
- Event Coordination
- Appointment Organization
- Effective Meeting Coordination
- Information Gathering
- Postal Coordination
- Document Preparation
- Calendar Management
- Meeting Coordination
- Project Timeline Management
- 10-key proficiency
- Contract Management
- PowerPoint Proficiency
- Independent Worker
- Purchase Order Administration
- Confidential Material Management
- Effective Relationship Building
- Skilled in Tech Solutions
- Organized Task Scheduling
Certification
- Skill Path Certificate in Administration Advanced Training
- Certified in Pryor Learning Solutions (Fred Pryor Seminars)
- Certificate in Smart Events International - Success Strategies in Times of Crisis
Awards
- Roche Employee Recognition Award, 12 awards received
- Admin Awards for Spirit Nominee, 2020
- Admin Awards for Spirit Finalist, 2020
Timeline
Administrative Assistant to Deputy City Managers
City of Berkeley
06.2024 - Current
Executive Assistant to VP Oncology
Gilead Sciences, Inc
03.2023 - 02.2024
HR/Recruiting Coordinator
Neato Robotics, Inc
12.2021 - 03.2023
Sr. Administrative Associate/Office Manager
Kyocera SLD Laser, Inc
05.2019 - 12.2021
Sr. Administrative Associate
Roche Sequencing Solutions
08.2015 - 03.2019
- Skill Path Certificate in Administration Advanced Training
- Certified in Pryor Learning Solutions (Fred Pryor Seminars)
- Certificate in Smart Events International - Success Strategies in Times of Crisis
General Education -
James Logan High School
Some College (No Degree) - Early Childhood Development
Ohlone College
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