Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Lalaine Galaroza

Los Angeles,CA

Summary

Dynamic Contracts Administrator with proven success at Icon West Inc, excelling in risk evaluation and contract performance monitoring. Adept at fostering relationships and resolving disputes, I streamlined processes, enhancing efficiency and compliance. My expertise in document preparation and staff training contributed to significant improvements in contract management and operational effectiveness.

Overview

24
24
years of professional experience

Work History

Contracts Administrator/Acquisition Specialist

Icon West Inc
04.2006 - Current
  • Contributed to company growth by actively participating in business development initiatives involving strategic partnerships.
  • Prepare proposals and bids, contributing to successful awarding of new contracts.
  • Facilitated regular meetings with stakeholders to review project progress and address any contractual concerns.
  • Demonstrated proficiency in data entry, contract modification and billing.
  • Managed a portfolio of contracts, ensuring compliance and timely renewals.
  • Coordinated with legal counsel to resolve disputes or clarify contractual language, minimizing liabilities.
  • Trained junior staff members on best practices in contract administration, promoting a knowledgeable workforce.
  • Developed and maintained a centralized contracts database for easy access and increased efficiency.
  • Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts.
  • Implemented standardized templates for consistent contracting practices across the organization.
  • Administered [Number] new contracts ranging in value from $[Number] to $[Number].
  • Reduced legal risks with comprehensive contract reviews and risk assessments.
  • Stored and filed contract documents in orderly, organized systems.
  • Initiated contracts and addressed necessary negotiations and adjustments.
  • Implemented improvements to contract generation process to increase efficiency.
  • Streamlined contract processes by implementing efficient documentation and tracking systems.
  • Monitored incoming contracts and service agreements for correct pricing and information.
  • Streamlined operations by developing and implementing improved contract management processes.
  • Facilitated communication between involved parties to enable timely contract sign-off.
  • Drafted, reviewed and revised contracts for accuracy and completeness.
  • Addressed contract disputes and provided advice and guidance to resolve issues.
  • Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities.
  • Created solicitation packages and conducted thorough research for each bid.
  • Adhered to legal and contractual requirements for compliant contract processes.
  • Organized and updated databases, records and other information resources.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.
  • Monitored contract performance against established metrics, identifying areas for improvement and initiating corrective actions as needed.
  • Tracked and monitored progress on delivery orders or contracts.
  • Oversaw contractor performance to encourage compliance with contractual standards.

Purchasing Assistant

Perception
04.2004 - 03.2006
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Maintained accurate records of purchases, pricing, and documentation for audit purposes.
  • Established and managed supplier and vendor relationships.
  • Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
  • Maintained complete documentation and records of all purchasing activities.
  • Streamlined purchasing processes for increased efficiency and reduced procurement time.
  • Oversaw purchase order shipments by managing deadlines and cancellation dates.
  • Maintained documentation for all purchases.

Import Assistant Manager

Design Textiles
08.2001 - 03.2004
  • Played an instrumental role in the successful launch of new product lines by efficiently managing import logistics and ensuring timely delivery.
  • Supported financial planning by providing accurate estimates of import costs for budgeting purposes.
  • Boosted efficiency in the import process by streamlining documentation and communication procedures.
  • Safeguarded against potential legal issues by verifying that imported products met all necessary safety standards and certifications before shipping.
  • Implemented an effective record-keeping system for all import-related documents to ensure easy retrieval when needed.
  • Coordinated with sales and marketing teams to ensure accurate product information was communicated to customers, including country of origin and compliance certifications.
  • Conducted regular audits of import documents to identify discrepancies, rectify errors, and prevent costly fines or delays.
  • Expedited shipment arrivals by closely monitoring progress and addressing delays promptly.
  • Tracked order statuses from placement to delivery, keeping stakeholders informed about potential changes to expected arrival dates.
  • Developed strong relationships with customs brokers for expedited clearance processing during peak seasons.
  • Improved relationships with overseas suppliers through clear communication, timely responses, and proactive problemsolving.
  • Streamlined internal workflows by designing easy-to-use templates for essential import paperwork such as invoices, packing lists, and certificates of origin.
  • Reduced costs for transportation and storage by negotiating favorable rates with freight forwarders and warehouse providers.
  • Responded to customs, customer and internal requests and notices about classification, duty rates and documentation requirements to support import regulations.
  • Coordinated shipments of product from country of origin to final destination by both air and land transport.
  • Accurately input shipment details into company's system using [Software].
  • Developed tracking reports, which alleviated customer calls and boosted time savings.
  • Served as expert point-of-contact for internal and external questions and issues dealing with import and export operations to drive consistent communication.
  • Oversaw timely and accurate US Customs filings and related documents to facilitate communications flow.
  • Obtained quotes from several shipping companies and selected new organization, resulting in cost savings of [Number]%.
  • Tracked shipments processing through customs and other agencies and obtained clearances.
  • Insured cargo against loss, damage or pilferage.
  • Accomplished multiple tasks within established timeframes.
  • Maintained professional, organized, and safe environment for employees and patrons.
  • Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.
  • Coordinated with IT department to upgrade technology infrastructure, enhancing operational efficiency and data security.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.

Education

BBA - Marketing

St Paul College of Manila
Taft Avenue
03-1985

Skills

  • Risk evaluation
  • Contract auditing
  • Proposal evaluation
  • Contract process monitoring
  • Verbal and written communication
  • Relationships and rapport
  • Contract performance monitoring
  • Staff training
  • Document preparation
  • Document drafting
  • Dispute resolution
  • Legal compliance

Languages

English

Timeline

Contracts Administrator/Acquisition Specialist

Icon West Inc
04.2006 - Current

Purchasing Assistant

Perception
04.2004 - 03.2006

Import Assistant Manager

Design Textiles
08.2001 - 03.2004

BBA - Marketing

St Paul College of Manila

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Lalaine Galaroza