Hi, I’m
Lana Vayda
New York,NY
Summary
Executive Assistant and J.D. candidate with over 13 years of extensive expertise in administrative and executive support roles, adept at optimizing operations and managing complex schedules. Proficient in utilizing tools like Adobe Creative, Microsoft Office, and Salesforce to enhance productivity and streamline processes. Demonstrates a strong ability to facilitate effective communication and event planning, ensuring organizational success and operational efficiency. Known for effective collaboration with teams to achieve results and adapt to changing needs. Strong skills in legal writing, critical thinking, and problem-solving, combined with high standard of integrity and reliability. Ready to contribute to complex legal challenges with focus on impactful outcomes.
Overview
14
years of professional experience
1
Certification
Work History
Sculptor Capital Management
Executive Assistant
03.2025 - Current
Job overview
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
Broad Bay Capital
Executive Assistant (Temporary)
01.2025 - 03.2025
Job overview
- Coordinated executive schedules, managing complex travel and meetings efficiently.
- Streamlined calendar management, enhancing executive productivity.
- Facilitated international travel arrangements, ensuring seamless logistics.
- Prepared detailed agendas and reports, supporting informed decision-making.
- Managed CRM data, generating insightful reports for strategic planning.
- Provided comprehensive administrative support to the COO and CEO, handling time-sensitive matters with discretion while ensuring seamless coordination of meetings and events.
Glenfarne Group, LLC
Office Manager/Executive Assistant
12.2022 - 10.2024
Job overview
- Oversaw and supported all administrative duties in the office, ensuring smooth operations.
- Managed office supplies inventory and procurement.
- Greeted visitors, answered and directed phone calls, and managed incoming/outgoing mail.
- Developed and implemented office policies and procedures.
- Assisted with office layout planning, lease negotiations, and maintenance.
- Planned company events and off-sites, onboarded new employees, and coordinated travel and lodging arrangements.
- Liaised with building management and other vendors to maintain an optimized and functional office space.
- Worked in conjunction with IT to troubleshoot technical issues.
Prospect Capital
Administrative Assistant (Temporary)
10.2022 - 12.2022
Job overview
- Organized and scheduled meetings, conference room bookings, and prepared materials for meetings.
- Monitored and replenished office supplies, ensuring smooth operations.
- Received, scanned, and filed incoming mail.
Celsius Network
Office Coordinator/Administrative Assistant
03.2022 - 09.2022
Job overview
- Managed office vendor relationships and coordinated supply orders.
- Organized office meetings, conferences, and catering.
- Maintained office budget and prepared weekly expense reports.
- Processed employee security clearances and managed emergency preparedness materials.
- Arranged travel and ensured documentation was forwarded to appropriate staff members.
Amazon
Warehouse Operations Manager
01.2020 - 02.2022
Job overview
- Streamlined warehouse operations to ensure safety and reliability.
- Supervised shipping, receiving, order picking, packing, and stocking activities.
- Conducted inventory monitoring and cycle bin counts.
Weichert Realtors
Sales Representative/Executive Assistant
02.2012 - 10.2019
Job overview
- Facilitated property sales by matching clients with suitable listings.
- Prepared marketing materials and maintained the company website.
- Managed client database and transaction systems, ensuring accuracy.
- Obtained necessary permits and certificates from local authorities.
Education
Syracuse University College of LawSyracuse, NY
J.D. from Law
06-2028
Rutgers Business SchoolNewark, NJ
Master of Business Administration (M.B.A.)
06.2018
New Jersey City UniversityJersey City, NJ
Bachelor of Science (B.Sc.) from Finance
06.2009
Skills
- Microsoft Office, Excel, Outlook, XLookup, VLookup, Asana, Google Suite, Adobe Creative, Concur, Salesforce, BackStop, CRM, Budgeting, Project Management, Bookkeeping, Event Planning, Calendar Management,Advanced Multitasking,Data Visualization and Presentations,Tableau
Certification
Licensed New York Notary Public
Languages
Spanish
Elementary
Timeline
Executive Assistant
Sculptor Capital Management
03.2025 - Current
Executive Assistant (Temporary)
Broad Bay Capital
01.2025 - 03.2025
Office Manager/Executive Assistant
Glenfarne Group, LLC
12.2022 - 10.2024
Administrative Assistant (Temporary)
Prospect Capital
10.2022 - 12.2022
Office Coordinator/Administrative Assistant
Celsius Network
03.2022 - 09.2022
Warehouse Operations Manager
Amazon
01.2020 - 02.2022
Sales Representative/Executive Assistant
Weichert Realtors
02.2012 - 10.2019
Rutgers Business School
Master of Business Administration (M.B.A.)
Syracuse University College of Law
J.D. from Law
New Jersey City University
Bachelor of Science (B.Sc.) from Finance
COURSES
- Certificate in Clean Energy, New York University 2024