Summary
Overview
Work History
Education
Skills
Timeline
Generic

LaQuita H. White

Birmingham,AL

Summary

A competent and organized professional seeking to obtain an challenging position where I will be able to contribute my skill, knowledge and experience that will give me an opportunity to develop my career.

Overview

26
26
years of professional experience

Work History

Accounts Payable Clerk

Birmingham City Schools
07.2016 - Current
  • Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
  • Provide other clerical support necessary to pay financial obligations
  • Practice effective monitoring to ensure payments are made to vendors in a timely manner
  • Clarify any questionable invoice items, prices or receiving signatures
  • Assemble and review invoices to be completed for payment
  • Obtain proper information and/or data regarding invoice payments
  • Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
  • Maintain copies of purchase orders, invoices or any correspondence necessary for electronic accounting files
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Evaluated financial records to detect errors and discrepancies.

Office Coordinator

Jefferson County Schools
07.2015 - 05.2016
  • Provided leadership and managed staff
  • Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
  • Maintained accounting books, bank reconciliation, general ledger, budgeting, journal entries
  • Accounts payable/receivable
  • Maintained leave records for all employees
  • Processed payroll
  • Managed three-employee school's office, supervising workers and enhancing productivity and efficiency

Payroll Specialist

Paychex
12.2013 - 04.2014
  • Maintained a database of over 500 payroll clients
  • Contacted clients daily according to set schedules in order to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments
  • Keyed all payroll-related data necessary to process and meet appointment schedules
  • Researched and resolved client and system problems to ensure accurate payroll reports and tax returns
  • Maintained knowledge of the payroll processing system and changes in wage and tax laws to develop a trusted relationship with our clients
  • Corresponded with federal, state, and local tax agencies on behalf of clients to resolve problems.
  • Resolved payroll discrepancies quickly and successfully.
  • Provided customer service to employees regarding payroll inquiries and issues.

Head Secretary

Birmingham City Schools
01.2000 - 02.2007
  • Scheduled appointments and conducted follow-up calls to clients.
  • Maintained daily report documents, memos and invoices.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Supervised office personnel
  • Provided leadership and managed staff
  • Made decisions; solved problems; developed unit procedures; developed records/files; conducted meetings; represented unit/department/program at internal and external meetings;
  • Maintained accounting books, bank reconciliation, general ledger, budgeting,
  • Checks/Balances
  • Purchasing/
  • Accounts payable/receivable
  • Processed payroll
  • Approved leave ,completed or reviewed signed time sheets
  • Liaison between principal, staff, and community

Office Manager/Recruitment Specialist

Executive Staffing
01.1998 - 10.1999
  • Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
  • Hired employees and initiated new hire paperwork process.
  • Promptly corresponded with applicants and coordinated and conducted interviews.
  • Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates.
  • Develop and execute recruiting plans.
  • Coordinate and implement college recruiting initiatives.
  • Work with hiring managers on recruiting planning meetings.
  • Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation
  • Manage the use of recruiters and headhunters.
  • Review applicants to evaluate if they meet the position requirements.
  • Conduct prescreening interviews.
  • Maintain all pertinent applicant and interview data in the Human Resources Information System (HRIS).
  • Assist in performing reference and background checks for potential employees.
  • Assist in writing and forwarding rejection letters.
  • Assist in interviewing and selecting employee's onsite.
  • Assist in preparing and sending offer packages.
  • Assist in preparing and sending new employee orientation packages.
  • Perform other special projects as assigned.

Education

Bachelor of Science - Business Administration

Faulkner University
Montgomery, AL
05.2007

Payroll Specialist II Certification - Payroll Processing

Paychex School of Payroll
Rochester, NY
01.2014

Skills

  • Monthly Payroll, Payroll Wage &

Tax,Payroll Laws/Regulations

  • Accounts Payables/Receivable
  • Bank Reconciliation/Month-End
  • Allocations/Year End Procedures
  • Customer Service/Client Relations
  • McAleer, TINYTERM, NextGen
  • Softdocs, Etrieve, Freshdesk
  • INOW, School dude, Attendance
  • Enterprise, PowerSchool, SIS
  • Precision and Accuracy
  • State Regulation Compliance
  • Accounting Systems and Controls
  • Year-End Reporting

Timeline

Accounts Payable Clerk

Birmingham City Schools
07.2016 - Current

Office Coordinator

Jefferson County Schools
07.2015 - 05.2016

Payroll Specialist

Paychex
12.2013 - 04.2014

Head Secretary

Birmingham City Schools
01.2000 - 02.2007

Office Manager/Recruitment Specialist

Executive Staffing
01.1998 - 10.1999

Bachelor of Science - Business Administration

Faulkner University

Payroll Specialist II Certification - Payroll Processing

Paychex School of Payroll
LaQuita H. White