LaQuita H. White
Trussville,AL
Summary
Accomplished District Administrator with extensive experience overseeing Human Resources and Payroll operations within educational institutions. Proven ability to lead and manage HR initiatives, including recruitment, employee relations, benefits administration, and compliance with state and federal regulations. Adept at implementing efficient payroll systems and ensuring accurate processing for all district employees. Known for strong leadership, strategic planning, and the ability to foster a positive and productive work environment. Committed to supporting the district's goals by driving HR and payroll excellence and enhancing employee satisfaction.
Overview
27
27
years of professional experience
Work History
Human Resource/Payroll Coordinator
Midfield City Schools
2023.11 - Current
- Managed and coordinated human resource and payroll functions for school district, ensuring compliance with federal and state regulations.
- Increased precision and efficiency in payment processing for district employees by implementing effective payroll procedures.
- Maintained employee records and handled inquiries related to benefits, compensation, and employment policies.
- Contributed to recruitment efforts by actively partnering with district leadership.
- Developed and implemented HR policies and procedures, ensuring efficient operations and compliance with laws.
- Led new recruits through orientation sessions and facilitated the onboarding process.
- Managed the administration of employee benefits programs and handled payroll deductions
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Managed year-end processes including W-2 distribution, ensuring timely delivery to employees and compliance with IRS guidelines.
- Maintained confidentiality of sensitive employee information by adhering to strict data protection policies and procedures.
Accounts Payable Clerk
Birmingham City Schools
2016.07 - 2023.10
- Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
- Provide other clerical support necessary to pay financial obligations
- Practice effective monitoring to ensure payments are made to vendors in a timely manner
- Clarify any questionable invoice items, prices or receiving signatures
- Assemble and review invoices to be completed for payment
- Obtain proper information and/or data regarding invoice payments
- Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
- Maintain copies of purchase orders, invoices or any correspondence necessary for electronic accounting files
- Reviewed vendor invoices appropriate documentation and validity prior to payment
- Maintained good working relationships with vendors and resolved disputes
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Evaluated financial records to detect errors and discrepancies
- Provided leadership and managed staff
- Oversaw accurate and efficient database management and digital file storage for over 1000 clients to support operational and recordkeeping requirements
- Interacted with 500+ customers by phone, email, or in-person to provide information
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Office Coordinator
Jefferson County Schools
2015.07 - 2016.05
- Maintained accounting books, bank reconciliation, general ledger, budgeting, journal entries
- Accounts payable/receivable
- Maintained leave records for all employees
- Processed payroll
- Managed three-employee school's office, supervising workers and enhancing productivity and efficiency
- Maintained a database of over 500 payroll clients
- Contacted clients daily according to set schedules in order to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments
- Keyed all payroll-related data necessary to process and meet appointment schedules
- Researched and resolved client and system problems to ensure accurate payroll reports and tax returns
- Maintained knowledge of the payroll processing system and changes in wage and tax laws to develop a trusted relationship with clients
- Corresponded with federal, state, and local tax agencies on behalf of clients to resolve problems
- Resolved payroll discrepancies quickly and successfully
- Provided customer service to employees regarding payroll inquiries and issues
- Scheduled appointments and conducted follow-up calls to clients
- Maintained daily report documents, memos, and invoices
- Maintained office supplies inventory by checking stock and ordering new supplies
- Supervised office personnel
- Provided leadership and managed staff
- Made decisions; solved problems; developed unit procedures; developed records/files; conducted meetings; represented unit/department/program at internal and external meetings.
Head Secretary
Birmingham City Schools
2013.12 - 2014.04
- Maintained accounting books, bank reconciliation, general ledger, budgeting, checks/balances for 300+ vendors
- Purchasing/accounts payable/receivable
- Processed payroll for 52 employees
- Approved leave, completed or reviewed signed time sheets
- Liaison between principal, staff, and community.
Office Manager/Recruitment Specialist
Executive Staffing
1998.01 - 1999.10
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments
- Hired employees and initiated new hire paperwork process
- Promptly corresponded with applicants and coordinated and conducted interviews
- Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates
- Develop and execute recruiting plans
- Coordinate and implement college recruiting initiatives
- Work with hiring managers on recruiting planning meetings
- Conduct regular follow-up with managers to determine effectiveness of recruiting plans and implementation
- Manage use of recruiters and headhunters
- Review applicants to evaluate if position requirements were met
- Conduct prescreening interviews
- Maintain all pertinent applicant and interview data in Human Resources Information System (HRIS) for 100+ clients and 500+ employees
- Assist in performing reference and background checks for potential employees
- Assist in writing and forwarding rejection letters
- Assist in interviewing and selecting employees onsite
- Assist in preparing and sending offer packages
- Assist in preparing and sending new employee orientation packages
- Perform other special projects as assigned.
Education
Payroll Specialist II Certification - Payroll Processing
Paychex School of Payroll
Rochester, NY01.2014
Bachelor of Science - Business Administration
Faulkner University
Montgomery, AL05.2007
Skills
- Tax/Payroll Laws & Regulations
- Allocations/Year End Procedures
- McAleer, TINYTERM, NextGen
- PowerSchool, SIS, AIMS
- Accounting Systems and Controls/HRIS
- Benefits Administration
- Regulatory Compliance
- Employee File Maintenance
Timeline
Human Resource/Payroll Coordinator
Midfield City Schools
2023.11 - Current
Accounts Payable Clerk
Birmingham City Schools
2016.07 - 2023.10
Office Coordinator
Jefferson County Schools
2015.07 - 2016.05
Head Secretary
Birmingham City Schools
2013.12 - 2014.04
Office Manager/Recruitment Specialist
Executive Staffing
1998.01 - 1999.10
Payroll Specialist II Certification - Payroll Processing
Paychex School of Payroll
Bachelor of Science - Business Administration
Faulkner University
Similar Profiles
Jacquise HardyJacquise Hardy
7th Grade English Teacher at Midfield City Schools7th Grade English Teacher at Midfield City Schools
Tim HillTim Hill
Director of Bands at Midfield City School DistrictDirector of Bands at Midfield City School District
Robert WilliamsRobert Williams
Park Recreation at Midfield City Park and RecreationPark Recreation at Midfield City Park and Recreation