Laria Felter
Office & Project Administrator
Austin,TX
Summary
Results-oriented Engineering executive assistant with demonstrated record of accomplishment in streamlining operations, increasing profits and maximizing market penetration. Decisive leader promoting operational improvements, market expansion and positive corporate culture as keys to success.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
2
2
Certifications
Work History
Office and Project Administrator, Office administration
- Created expense reports, setting up subagreements, assisting with budget tasks, technical support for projects, completing meeting minutes, completing to-do items in Basecamp, point of contact for coordinating logistics for the Austin office and completing invoicing for TxDOT
- Responsible for team building virtual and in-person team activities
- Promoted diversity bingo to increase business at minority and black-owned businesses across Oregon, Texas and California offices
- ESOP committee (Employee Stock Ownership Plan) to promote employee-centered education and activities to drive the share value of DKS
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Prepared meeting materials and took clear notes to distribute to stakeholders
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments
Executive Assistant, President
Automobile Protection Corporation/EasyCare
Austin, Texas
05.2015 - 01.2019
- Provided daily executive-level support for President. Responsibilities include: acted as a liaison for executive, prioritizing staff meetings, calendaring in different time zones, coordinating executive meetings, communicated on behalf of president, follow-up on executive projects, reconciliation of American Express and Concur expenses; coordinated travel domestic and international for executive, prepared travel itineraries, created statements and agendas, ordered computer equipment, planned annual holiday event, requested proposals, collected quarterly reviews and arranged team events, registered executive for conferences, organized personal documents, stocks and financial reports.
- Screened calls and emails and initiated actions to respond or direct messages for managers
- Coordinated travel domestic/international travel, including transportation and hotel
- Reconciled executive's monthly expense/reimbursements in SAP Concur
Executive Assistant, President/CEO
Texas Travel Industry Association
Austin, Texas
03.2014 - 08.2015
- Managed executive's calendar and coordinated board of directors meetings
- Created agendas, took notes and dictation, reports and PowerPoint presentations for board of director and executive meetings
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies
- Scheduled quarterly board of director and executive meetings for association
- Created and distributed hard copies and digital executive and board meeting packets
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president
Executive Assistant, Vice President
HCA Physicians Group
San Antonio, Texas
04.2014 - 08.2014
- Managed executive's calendar and coordinated board of directors meetings
- Scheduled quarterly town hall meetings on for HCA physicians' practices
- Compiled agenda, minutes, financials and presentations for board meetings
- Edited physician contracts, uploaded contracts into physician database in SharePoint
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Developed and updated spreadsheets and databases to track physician records
Executive Assistant, Vice President
DPT Laboratories Inc
San Antonio, Texas
06.2012 - 06.2013
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Processed travel expenses and reimbursements for executive team and senior management group.
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Processed travel expenses and reimbursements for executive team and senior management group
Executive Assistant
Humana Inc
San Antonio, Texas
08.2002 - 05.2012
- Provided administrative support for director and regional management teams
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Liaised with marketing and PR colleagues to promote special events in social calendars
- Coordinated events and worked on ad hoc projects
- Managed event logistics and operations
- Coordinated schedules and timelines for events
Executive Assistant
Kforce
San Antonio, Texas
03.2010 - 12.2011
- Staffing USAA Contractor Provided administrative support to two Vice Presidents and their teams
- Managed executives' busy calendar/email/ recurring meetings in Outlook
- Completed monthly expense reports and saved reports shared drive
- Created and edited presentations for project management meetings
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
Education
High School - Graphic Design
Southwest High School
San Antonio, TX 08.1989 - 05.1992
Skills
Advanced MS Office Suite
Project planning
Office management
Mac systems
Analytical and Critical Thinking
Managing office supply inventory
Concur expertise
Certification
CAP - Certified Administrative Professional
Timeline
CAP - Certified Administrative Professional
10-2021
CNP - Certified Notary Public
01-2021
Executive Assistant, President
Automobile Protection Corporation/EasyCare
05.2015 - 01.2019
Executive Assistant, Vice President
HCA Physicians Group
04.2014 - 08.2014
Executive Assistant, President/CEO
Texas Travel Industry Association
03.2014 - 08.2015
Executive Assistant, Vice President
DPT Laboratories Inc
06.2012 - 06.2013
Executive Assistant
Kforce
03.2010 - 12.2011
Executive Assistant
Humana Inc
08.2002 - 05.2012
High School - Graphic Design
Southwest High School
08.1989 - 05.1992