LARISA CALVANESE
Downers Grove,IL
Summary
Highly effectual and organized Executive Assistant with over 5 years of experience supporting senior executives. Proficient in managing busy schedules, organizing projects, and providing stellar administrative support with utmost confidentiality. Skilled in MS Suite, event planning, and calendar management. Thrives in fast-paced and dynamic environments. Eager to contribute to The Joint Commission's team by leveraging expertise in administrative support, relationship building, research skills and confidentiality.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Breakthrough Ideas
02.2021 - Current
- Handled highly sensitive donor and mailing lists with professional discretion, maintaining data integrity
- Managed payroll, deposits, contracts, business insurance policies, and expenses, ensuring accurate and timely processing
- Receive, open, and review all incoming mail
- Send out all mail, including special deliveries
- Responsible for all incoming and outgoing phone calls
- Handles requests or forwards to appropriate personnel
- Maintains all files, including tax returns, reports, contracts, and expenses, confidentially
- Designed and managed weekly e-newsletter from the CEO, enhancing internal communication and engagement
- Managed GoDaddy and all online subscriptions and accounts
- Schedule on-site meeting arrangements & preparation and keep rooms adequately supplied
- Assist CEO at various functions
Executive Assistant
Jeanne For Congress
07.2020 - 01.2021
- Managed a fluid calendar of appointments, prepared & disseminated correspondence, prepared agendas and documents, managed travel and accompanied candidate at events
- Facilitated as liaison with general staff, outside organizations and supporters
- Collaborated with staff to create and execute special on-site events as well as off-site fundraisers
- Managed, ordered, stocked, and distributed campaign merchandise
- Reported updates at weekly staff meetings
- Processed mail, prepared checks for deposit, and provided general office upkeep
Bereavement Coordinator & Volunteer Coordinator
Harbor Light Hospice Inc.
08.2015 - 07.2020
- Coordinated CMS-mandated process for providing thirteen months of Grief Support Services to families across four Illinois branches, ensuring NHPCO compliance and high-quality support
- Recruited, trained, and retained volunteers to provide companionship and therapy to hospice patients, enhancing patient care and volunteer engagement
- Utilized RHIT credential to manage and maintain confidential records and information, ensuring compliance with CMS regulations and safeguarding sensitive data
Education
Associate of Applied Science - Health Information Technology
College of DuPage
01.2016
Skills
- Information Confidentiality
- File organization
- Proofreading
- Calendar Management
- Constant Contact/Mailchimp
- Canva
- MS Suite
- Event Planning On & Off Site
Timeline
Executive Assistant
Breakthrough Ideas
02.2021 - Current
Executive Assistant
Jeanne For Congress
07.2020 - 01.2021
Bereavement Coordinator & Volunteer Coordinator
Harbor Light Hospice Inc.
08.2015 - 07.2020
Associate of Applied Science - Health Information Technology
College of DuPage
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