Lara Hunsberger
Elkhart,IN
Summary
Dedicated Executive Assistant well-known for being hands-on with boundless energy to fulfill various tasks. Detailed team player with history excelling in fast-paced environments with little oversight and challenging goals. Offers top technical abilities and relationship-building skills.
Overview
8
8
years of professional experience
Work History
EXECUTIVE TEAM ASSISTANT
Truma North America
11.2022 - Current
- Collaborates with the Executive Team to determine and prioritize business strategies
- Manages the Executive Team's schedule, scheduling meetings and planning travel; provides sophisticated calendar management for the Executive Team; prioritizes inquiries and requests while troubleshooting conflicts; makes judgments and recommendations to ensure smooth day-to-day engagements
- Responds to inquiries on behalf of the Executive Team; serves as the primary point of contact for internal and external constituencies on all the Executive Team matters, including those of a highly confidential or critical nature; prioritizes and determines appropriate course of action, referral, or response, exercising judgment to reflect the Executive Team’s style and organization policy
- Email Management: managing and maintaining my Executive's email correspondence, including answering emails on behalf of my Executive, prioritizing emails, filing emails and scheduling time for my Executive to respond to emails
- Presentation Preparation: preparing slide decks and presentation materials
- Coordinates with the Marketing Department to provide material for speeches and public speaking engagements
- Provides department leaders with recommendations and consultation to improve teamwork
- Plans, coordinates, and focuses contents of meetings
- Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials
- Determines Key Performance Indicators and how to measure team performance
- Provides tactical support to implement ideas, experience implementing and maintaining procedures so that the Executive office and organization run smoothly
- Works with leadership to deliver, monitor and communicate progress toward goals
- Processes expenses and approves invoices on behalf of the Executive Team
- Oversees strategic business initiatives from ideation to implementation
- Manages the monthly Score Card reporting and KPIs with the support of all managers
- Identifies and helps solve core problems or opportunities within business processes; manages all aspects of the organization’s office services
- Evaluate and assist in developing office and company policies and procedures to improve workflow and anticipate future organizational needs
- Provides the Executive Team and other senior leaders with insight and analysis on the company's operations
- Project Management: provides support and oversight for special projects and initiatives; experience working on complex projects and in project teams, support managing projects from start to finish and supporting the Executive Team on organization-wide projects
- Travel Arrangements: managing every aspect of global travel plans including managing visas, flights, hotels, and local ground transport; working independently and with a travel management company to synchronize travel plans with multiple flights and destinations; managing travel from the local office
- Plans, coordinates and leads meetings and workshops; provides event management support as requested
- Identifies and provides recommendations on organization-wide improvements
- Assists the Executive Team with show and event planning
- Collaborates with the Executive Team to foster a success-oriented, positive, high-integrity organizational culture
- Maintaining and managing budgets and expenses for complex projects
- Onboarding new staff: manages the entire onboarding process; liaising with HR, IT and key contacts to ensure new staff member has everything they need
- Experience using collaboration tools including Miro, Yammer, Teams and Google Docs
- Coordinating video and audio conference calls: ensures all video and conference calls work smoothly; proficiency in video conferencing tools, including Zoom and Microsoft Teams
- Creates and maintains databases as needed for the Team Executive and all departments
- Conducts research for the Executive Team ensuring complete readiness for meetings, reading reports and complex documents, briefing stakeholders and liaising with clients
- Experience managing complex events including the company Anniversary Party, Christmas party, departmental team building events, off-site meetings and training events; planning every aspect of the event including budgets, objectives, themes, and seating and working with event suppliers
- Manages and supports community outreach projects; invests in building long-lasting relationships both externally and internally
- Skilled in Microsoft Suite including Excel, Outlook, PowerPoint and Word
- Prepares reports for the Executive Team; reads and disseminates the information into a summarized report
- Fluent in the German language in both written and verbal communications.
SALES OPERATIONS COORDINATOR
Truma North America
10.2021 - 11.2022
- Acted as an internal hub for all sales activities and communications within the organization
- Updated and maintained all sales policies including pricing lists, terms of sale, agreements, standardized product BOM quotes, etc
- Determined a standard format for use in all sales communications
- Created and managed a content management and revision system ensuring all policies and procedures were current and available
- Completed annual audits of all agreements to ensure they were up-to-date
- Created sales reports and provided sales data to sales team members and the Executive Team as requested
- Assisted sales team members with show and event planning
- Managed online EDI application, including all aspects of customer communication and order placement
- Developed standards and procedures for entering customers and information in Quick Books and Sales Force to maintain accurate and complete customer lists
- Conducted in-person and online workshops to educate Sales Team members on the Sales Force.
JUNIOR SALES REPRESENTATIVE
Risse + Wilke GmbH
10.2017 - 06.2020
- Performed all sales-related tasks with a customer service and profitability focus
- Conducted customer and prospective customer meetings to discuss business needs and optimal solutions
- Researched, identified and prioritized potential clients to initiate appropriate sales strategies
- Organized sales paperwork, presented proposals and finalized contracts
- Collaborated with management and service personnel on current production and consumer needs
- Served as liaison between the company and clients regarding inquiries, issues, order management, post-sales follow-up, and customer relations
- Established professional networks and partnerships resulting in long-term business relationships
- Assisted a coordinated trade booth setup for the annual Trade fair between vendors and various departments
- Evaluated consignment stock inventory and delivery needs, optimizing strategies to meet customer demands
- Attended advanced training sessions and conferences to increase product knowledge and productivity.
BACK OFFICE SALES REPRESENTATIVE
Hugo Vogelsang GmbH
05.2016 - 10.2017
- Administrative support of all sales tasks for the sales manager
- Prioritized daily workflows, including all inbound calls, quotes and sales-related inquiries
- Coordinated order schedules and deadlines with the sales manager and customers
- Participated in the general and detailed planning of the production quantities of key account customers
- Participated in the design and development of strategic sales principles, concepts and methods
- Cooperated with all departments of the company, including intensive communication with the departments of material disposition, production planning, quality assurance and dispatch
- Created analysis, statistics, tables and overviews to support sales management decision making
- Communicated payment reminders to customers and solved payment discrepancies
- Corresponded with customers in German, English and French (written).
Education
MASTER OF SCIENCE - Business Management
Ruhr-University Bochum
05.2015
BACHELOR OF SCIENCE - Management & Economics
Ruhr-University Bochum
07.2012
Skills
- Fast Learner
- Time Management
- Team Collaboration
- Relationship Building
- Computer Skills
- Administrative tasks
Enclosures
- One Resume
- Two Letters of Recommendation
Cover Letter
I wish to apply for the position of Executive Assistant in your distinguished organization. I became aware of this job opening through LinkedIn.com. Please find the attached copy of my resume and two letters of recommendation for your review. I hold a master’s degree in management and a bachelor’s degree in management and economics from Ruhr University Bochum, Germany. In 2020, I relocated from Germany to the United States and acquired my U.S. Green Card and employment authorization. I am motivated to become a vital member of your team and add value to the company. I'm a skilled sales and administrative professional entrusted with providing high-level support to the CEO and C-level Executives within the organization. As the Executive Team Assistant, I serve as the primary point of contact between the executives and various stakeholders, ensuring seamless communication and efficient workflow. I am a capable, highly organized, and confident individual with an enthusiastic and proactive approach to work and problem-solving. I have developed excellent management and interpersonal skills in a highly competitive market. I am passionate about my career and take great pride in my work. I enjoy working closely with the Executive Team, staff, customers, and other stakeholders to provide exemplary products and services with a revenue-driven focus. My enthusiasm and quick comprehension enable me to learn new concepts and acquire more profound knowledge in specialty subjects. I can start the position with two weeks’ notice. Salary is negotiable and can be discussed in an interview. I believe that I meet the position requirements and exceed in my ability to learn. Therefore, I appreciate your consideration and hope for an affirmative reply.
Sincerely,
Larissa F. Hunsberger
Languages
German
Native or Bilingual
Timeline
EXECUTIVE TEAM ASSISTANT
Truma North America
11.2022 - Current
SALES OPERATIONS COORDINATOR
Truma North America
10.2021 - 11.2022
JUNIOR SALES REPRESENTATIVE
Risse + Wilke GmbH
10.2017 - 06.2020
BACK OFFICE SALES REPRESENTATIVE
Hugo Vogelsang GmbH
05.2016 - 10.2017
MASTER OF SCIENCE - Business Management
Ruhr-University Bochum
BACHELOR OF SCIENCE - Management & Economics
Ruhr-University Bochum
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