Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Teacher
LaShawn Faison

LaShawn Faison

Office Manager; Senior Associate
Washington,MD.

Summary

Personable Office Manager - Senior Associate. Strong leader and problem solver with noted experience in administrative, change and operations management. Successful in meeting goals through effective team coordination and proactive customer service. Encouraging manager and analytical problem-solver with talents for team building, leading and motivating, as well as excellent customer relations aptitude and relationship-building skills. Methodical and detail-oriented team player with expertise in team and office leadership. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring and morale-building abilities to enhance employee engagement and boost performance.

Overview

25
25

Years of professional experience.

Work History

Office Manager, Sr. Associate

EYP
07.2014 - Current
  • Manage, oversee, and maintain the daily operations of an office of 125 employees
  • Serve on the Sr. Leadership team to implement and create change management, daily operations and procedures that will impact employees and enhance the office culture efficiently and effectively in the workplace
  • Discipline lead and supervisor of project coordinators and administrative support staff; effectively host and lead weekly meetings with project coordinators and administrative support staff
  • Serve as the Small Business Administrator for government projects to include submitting quarterly and bi-annual reporting
  • Organize, establish and support office operations and procedures for administrative and support staff while establishing priorities, identifying solutions, developing short- and long-term project milestones and timelines, and ensuring deadlines are met
  • Serve as human resources DC local office point of contact to retain and onboard new hire staff by recruiting, selecting, orienting, and training new hires weekly
  • Achieve financial objectives by preparing and tracking reports, reviewing, and establishing and monitoring the office budget to include lease negotiations, supply expenditures and equipment requisitions
  • Coordinate and plan phases of office renovations, office moves and arrange and obtain swing space for employee relocation during renovation
  • Serve as the organization’s liaison for vendor negotiations, and procurement to include office furniture, equipment and building property management first point of contact
  • Distribute building security keys, phones, onboarding agendas, corporate credit cards and monthly parking passes to staff
  • Process and approve all vendor invoices, expense reports, funding, and approve invoices, and travel expenses, and set up purchase agreements
  • Serve as sponsor and chair for social committee to include monitoring budget, planning, and organizing large events for onsite and offsite monthly meetings, parties, conferences and social events

Office Manager, Accountant

Kelly, Anderson & Associates, Inc
01.2008 - 01.2014
  • Supervised administrative staff, designed, and implemented policies and procedures, and mentored new hires, and conducted performance appraisals and reviews
  • Supervised and scheduled office renovations, employee office moves, budgets and approved expenses
  • Created administrative manual, and implemented support staff’s policies and procedures
  • Implemented internal control systems for all departments to ensure the safeguarding of the company assets
  • Provided contract administration and management, submitted financial reports weekly and monthly consisting of period of performance, budget, and project activity to clients
  • Maintained and achieved financial objectives by monitoring office budgets, maintained vendor relations and negotiated prices, managed facility maintenance, and equipment repairs and maintenance
  • Served as a member of the IT committee to ensure best practices, cost savings and resolved staff IT related issues
  • Assigned and issued security keys, access to the building, laptops, corporate credit cards
  • Ordered and approved procurement of all office equipment, furniture, supplies, and services
  • Planned all catered events for onsite and offsite office meetings, events, and parties
  • Processed accounts receivables and payables for government contracts and provided support to CFO
  • Reconciled and processed reimbursable travel expense reports and credit card charges
  • Point of contact for consultants regarding access and training of timesheet portal, expense reporting, activity reports and setting up projects for billing
  • Provided employee benefit packages, human resource documents, offer letters and served as point of contact to brokers of benefit plans
  • Tracked and reconciled employees' paid time off and prepared Excel quarterly leave statements
  • Scheduled meetings, maintained CEO's calendar and attended meetings in CEO's absence
  • Scheduled and organized domestic and international travel for CEO and additional executives
  • Coordinated correspondence for client meetings, senior management meetings, and Board of Directors' meetings to include maintaining confidential information
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Created budgets and forecasts for management group to meet regular accounting deadlines.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Compared vendor prices and negotiated for optimal savings.
  • Documented cash, credit, fixed assets, accrued expenses and line of credit transactions.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.

Office Manager/Executive Assistant

Morgan Stanley
06.2006 - 01.2008
  • Provided administrative and project support to Executive Directors
  • Coordinated very extensive and ever-changing travel arrangements for team which included travel, hotel, and ground transportation
  • Organized, tracked, and processed travel reimbursements and expenses
  • Provided support sending out confidential emails, correspondence, and executed agreements
  • Provided security access, cell phone distribution, and laptops
  • Organized events, conference calls and meetings
  • Maintained strong internal and external vendor and client relationships
  • Approved, ordered, and maintained all office supplies, subscriptions, and services
  • Coordinated repairs, maintained office equipment, and handled all IT issues and computer updates
  • Supervised and managed office build out and ordered new furniture and computers
  • Tracked, processed, and submitted all client and vendor invoices for payment
  • Prepared and tracked billing reports and travel expenses quarterly each fiscal year

Project Administrator

Crown Agents Consultancy
06.2005 - 06.2006
  • Assisted in development and distribution of project deliverables and pipeline tracking
  • Provided project support which included processing vendor invoices and expense
  • Recruited candidates for USAID funded projects
  • Created job descriptions and posted vacancies on internal and external sources
  • Formatted resumes, contacted perspective consultants, and researched networks
  • Provided logistical support to include scheduling meetings and travel
  • Communicated employment information to candidates which included job duties, responsibilities, compensation packages, benefits, and other pertinent information
  • Provided timekeeping training and collected timesheets from employees and consultants

Education

B.S. Communications - AA. Business Administration

University of Phoenix

Skills

  • Corrective Actions, Best Practices and Methodologies, Collaborative Environments, Training Junior Team Members, Team Leadership, Vendor & Client Interactions, Employee Performance Reviews
  • Office Supplies and Inventory, Team Supervision, Bookkeeping, Finance, Communications Strategies
  • Microsoft Office (Word, Excel, Outlook, PowerPoint), Google Suites, Newforma Project Analyzer, Deltek Vision, Quickbooks, Adobe, Photoshop, Illustrator

Affiliations

GSA Small Business Administrator, District of Columbia Notary Public, Board Member of FACES Non-Profit Young Adult Mentoring Program, Social Committee Chair & Sponsor, Event Planner & Designer

Timeline

Office Manager, Sr. Associate

EYP
07.2014 - Current

Office Manager, Accountant

Kelly, Anderson & Associates, Inc
01.2008 - 01.2014

Office Manager/Executive Assistant

Morgan Stanley
06.2006 - 01.2008

Project Administrator

Crown Agents Consultancy
06.2005 - 06.2006

B.S. Communications - AA. Business Administration

University of Phoenix

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LaShawn FaisonOffice Manager; Senior Associate