Latanya Barnes

(GS-0301/12) Collateral Duty (Mon-Fri)

• Purchase goods and services for DEA.
• Daily reconcile and manage financial folders in DEA UFMS system.
• Negotiate contracts with vendors and securing favorable terms that falls withing DEA policies.

(GS-0301/12) Tour 8:30am-5:00pm (Mon-Fri)

• Improved internal communication processes by implementing an efficient electronic messaging system for executives and staff members.
• Trained multiple employees on folder management, office procedures, facilities and programs to make sure we are in compliance with DEA policy.
• Timekeeper (WEBTA) Travel Arranger (E2)
• Routinely review DEA laws, regulations, policies, program goals and administrative operations to identify any potential issues and recommend any areas of improvement.
• Managed sensitive information discreetly, ensuring confidentiality and privacy while handling executive correspondence and communications.
• Provided essential backup support to other members of the executive team, such as the Administrator's office, during peak periods or absences, demonstrating flexibility and adaptability.
• Initiated process improvements that significantly reduced administrative errors while increasing overall work quality.
• Served as liaison between executives and department heads to ensure seamless coordination on key initiatives across the organization.
• Handled office-related tasks such as ordering supplies, maintaining equipment, and managing inventory to keep the workplace running smoothly.
• Developed a reputation for excellent customer service by consistently addressing needs promptly, courteously, and professionally.
• Enhanced executive productivity by managing schedules, coordinating meetings, and organizing travel arrangements.
• Streamlined office operations for increased efficiency through the implementation of new filing systems and document management processes.
• Facilitated successful completion of special projects by providing necessary resources or support as requested by executives or project leads.
• Solely produced materials and agendas for executive meetings.
• Increased accuracy in meeting minutes by taking thorough notes during board meetings, subsequently distributing them to relevant parties for review or action items followup.
• Contributed to a positive work environment with proactive problem-solving skills combined with a friendly demeanor toward colleagues and clients.
• Handled confidential and sensitive information with discretion and tact.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Organized and coordinated conferences and monthly meetings.
• Used advanced software to prepare documents, reports, and presentations.
• Supported business and hospitality needs of DEA and staff during meetings and Agency events.
• Filed paperwork and organized computer-based information.
• Managed mail and both incoming and outgoing correspondence, mail and email.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Created and managed office systems to efficiently deal with documentation.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Volunteered to help with special projects of varying degrees of complexity.

(GS-0301/11) Tour 8:30am-5:00pm (Mon-Fri)

• Liaison between the Senior Executive Staff which consist of the Special Agent in Charge (SAC), Deputy SACs, Regional and Division Counsel and the Program Manager/Analysts for compliance in administrative matters.
• Oversaw administrative duties for six sub-division offices in New York State.
• liaison to our Law Enforcement Counterparts to include the United Stares Attorney's Offices for the Eastern, Western, Southern and Northern Districts of New York, New York Police Department and New York State Troopers.
• Maintained professional front desk, handled incoming calls and delivered exceptional service to every guest.
• Managed Executive correspondence for the Special Agent in Charge (SAC) for clarity and consistency to make sure it is in compliance with DEA policy.
• Assisted in developing the COVID-19 protocols for the New York Division.
• Replenish goods and services.
• Scheduling the SACs calendar,appointments, phone calls, emails, WEBTA and official travel systems (E2).
• Prepare documents for funding of OCDETF, AGEO and Asset Forfeiture program.
• Organize executive meetings and conferences which involves preparing meeting agendas.
• Informed the Senior Level Executives of updates on DEA policies, publications, directives and technical Support.

(GS-0318/10) Tour 8:30am-5:00pm (Mon-Fri)

• Participated in the Demand Reduction program as well as DEA recruitment programs.
• Routinely coordinated EEO programs for the New York Division such as the annual African American and Hispanic Heritage programs.
• Routinely process various correspondence and perform administrative functions with Federal Agencies such as Federal Bureau of Investigations, Homeland Security Investigations and the Alcohol, Tobacco and Firearms Agencies.
• Schedule all meetings and conferences for the Senior Executive Service personnel.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Using various DEA databases and Microsoft Office programs, I create the necessary annual, quarterly and monthly reports, spreadsheets and presentations needed to respond to respond to divisional needs.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Provided clerical support to company employees by copying, faxing, and filing documents.

(GS-0318/9) Tour 9:00am-5:30pm (Mon-Fri)

• Participated in ongoing professional development opportunities, staying current on industry best practices and emerging trends in law enforcement.
• Participated in community outreach programs, improving public perception of law enforcement efforts.
• Assisted the Associate SAC in developing strong relationships with community leaders, promoting open communication and cooperation between law enforcement agencies and local organizations.
• Mentored new Secretaries during their probationary period, offering guidance on policy adherence and professionalism within DEA.
• Review and edit all correspondence for grammar, construction, format and compliance for proper DEA format.
• Timekeeper and travel arranger.