LaTanya Moore
Summary
Experienced Office Management and Administration Professional experience in optimizing productivity, efficiency, and service quality across various environments. Highly dependable, ethical, and reliable support specialist that blends advanced organizational, technical, and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
24
24
years of professional experience
Work History
Operations Administrative Assistant
Lex Mundi
03.2009 - 08.2024
- Establishes workflow processes, monitors daily productivity, and implements modifications to improve personnel's performance.
- Implement incentives and team-building events to boost morale.
- Oversee office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Analyze data related to administrative costs and spending trends to prepare budgets for personnel.
- Maintain inventory and supply use procedures to enhance efficient and economical use of equipment and supplies.
- Updated reports, managed accounts, and generated reports for the Lex Mundi database called Aventri.
- Source vendors for particular project needs and negotiate contracts.
- Compare vendor prices and negotiate for optimal savings.
- Manage office operations while scheduling appointments for department directors.
- Assists staff with troubleshooting and resolution of software and hardware issues to minimize downtime.
- Maintain files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Assists with notarizing and filing of trademarks
- Assists the Director of Administration with payroll, deposits, accounts payable, and accounts receivable.
- Played a key role in event planning and execution, contributing to the success of various company events and functions.
- Increased employee satisfaction by addressing concerns promptly and offering practical solutions to workplace challenges.
- Maintained organized filing systems, allowing for quick retrieval of information when necessary.
- Reduced errors and increased accuracy in documentation with meticulous attention to detail and thorough proofreading.
Billing Rate Specialist
DHL Express
06.2006 - 12.2008
- Edited billing data from manifests, invoices, airway bills, and computer-generated reports
- Sorted, batched, distributed, and filed documents according to established procedures
- Imaged billing documents, including air bills, commercial invoices, etc.
- Prepared invoices in batches for entry into the imaging process, and interpreted pricing contracts.
- Rendered invoices and manual reports for distribution to the Customer.
- Listened and responded to customer requests and forwarded necessary information to superiors.
- Reduced errors in financial records by conducting regular audits of billed accounts.
- Researched and resolved billing discrepancies to enable accurate billing.
- Assisted colleagues in resolving complex billing issues, promoting teamwork and knowledge sharing within the department.
- Maintained detailed records of each account''s payment history, providing easy access to information for audit and analysis purposes.
- Identified, researched, and resolved billing variances to maintain system accuracy and currency.
Data Entry Clerk/Receptionist
Gexa Energy
11.2005 - 06.2006
- Entered invoices into Peachtree/Quickbooks
- Entered donation gifts into Raiser's Edge Database
- Enter purchase orders and packing lists into an MS-Dos Program.
- File invoices, purchase orders, and packing lists, process mail, and faxes
- Answered multi-line phone system; greeted clients and announced visitors.
- Signed for deliveries, pick up, sort mail, and prepare interoffice mail.
- Completed data entry tasks with accuracy and efficiency.
- Verified accuracy of data entered into system to produce error-free reports.
- Organized, sorted, and checked input data against original documents.
- Maintained strict confidentiality of sensitive client information, ensuring compliance with industry regulations and company policies.
Project Manager
WCI dba Logix Communications
06.2000 - 08.2005
- Provisioned T-1 facility orders for local loop with Local Exchange Carrier
- Project Managed orders through internal departments such as Data Ops, Translations
- Maintained specific intervals set to complete the orders
- Responsible for disconnecting circuits on move orders
- Updated customers and senior leaders on progress and roadblocks.
- Actively listened to customers, handled concerns quickly, and escalated significant issues to the supervisor.
- Proved successful working within tight deadlines and a fast-paced atmosphere.
Education
Bachelor of Arts - Accounting And Business Management
University of Houston Downtown
Houston, TX12.2025
Graduate -
Barbara Jordan High School
Houston, Tx06.1995
Skills
- CRM Software
- Accounts Payable and Accounts Receivable
- Compliance Requirements
- Office Management
- Office Supplies and Inventory
- Billing and Invoicing
- Intuit QuickBooks
- Executive Travel
- Payroll Administration
- Microsoft Excel
- Oral and Writing Communication
- Organization and Planning
- Multi-Tasking Skill
Skills
- CRM Software
- Accounts Payable and Accounts Receivable
- Compliance Requirements
- Office Management
- Office Supplies and Inventory
- Billing and Invoicing
- Intuit QuickBooks
- Executive Travel
- Payroll Administration
- Microsoft Excel
- Oral and Writing Communication
- Organization and Planning
- Multi-Tasking Skill
Timeline
Operations Administrative Assistant
Lex Mundi
03.2009 - 08.2024
Billing Rate Specialist
DHL Express
06.2006 - 12.2008
Data Entry Clerk/Receptionist
Gexa Energy
11.2005 - 06.2006
Project Manager
WCI dba Logix Communications
06.2000 - 08.2005
Bachelor of Arts - Accounting And Business Management
University of Houston Downtown
Graduate -
Barbara Jordan High School
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