LaTonya Lee

Procurement & Financial Analysis
• Enter and process all transactions for assigned cost centers (Purchase requisitions, BPC, Purchase Orders, Invoices) to ensure complete and accurate financial reporting
• Create vendor/supplier accounts and procurement contract requests
• Process Match Exceptions and receipts for goods and services in procurement system
• Review and approve procurement transactions according to vendor contracts, annual budgets, and monthly forecasts.
• Track and report on vendor credits, vendor adjustments, etc.
• Track Accounts Payable Aging to identify purchase orders/invoices that have been approved but not paid by the IF - Accounts Payable team and work with the Finance team to resolve any discrepancies.
• Collaborates with the business operations specialist to identify spending trends, expense drivers, and to support accurate forecasting and planning for assigned cost centers.
• Resolve billing and payment disputes with vendors in a timely manner.
• Issuance of project and tax-exempt certificates
Business Operations
• Manage Uniform program (requests, requisitions, vendor management, active obligations, etc.)
• Manage Fleet Program (WEX cards, requests, requisitions, vendor management, active obligations, etc.)
• Purchases and maintains an adequate stock of office supplies for the department and assists other administrative duties.
• Serve as a resource for employee questions regarding training, navigation of web-based learning sites and other routine matters.
• Assist with department correspondence, document review and editing, word processing needs, and organizing and maintaining department files.
• Assist with department scheduling, coordinate needed meeting spaces and audio/visual equipment, and prepare handouts and make copies of documents for meetings.
• Assist with planning and coordinating office events such as department picnic, Holiday party, retirements, birthday lunches etc.
• Schedule and organize conferences; manage travel arrangements.
• Travel & Entertainment Coordination & Expense Reporting
• Preparing correspondence; receiving/distributing mail; and filing documents
• Other duties as assigned

- Entered Requisitions for Purchase Orders.

- Audit Invoices before spending invoices to AP.

- Receive Invoices and and send invoices to AP for payment processing.

- Scan, process, and convert information from various other information in to Market Center.

- Maintain records and documents for purchase orders and paid invoices.

- Submit paperwork to purchasing for new vendors.

- Ensure compliance with procedures and policies for Public Safety.

- Operate multi-line phone system.

- Create procedures for billing cycles.

- Revised spreadsheets for pending purchasing ordered and business procurement transactions.

- Submit monthly reports for all purchasing and business procurement transaction.

02/2023 I was promoted to Central Business Services (CBS)

- Sold parking permits to employees and students for parking on campus.

- Created new accounts for new employed and students who purchased annual, quarterly, and temporary parking permits.

- Set up payment arrangements for outstanding citation parking tickets.

- Sent unpaid citation payments and payment arrangements that students and employees did not keep upon agreed arrangements to collections.

I received a promotion 09/2010 to The University of Kansas Medical Center Police Department to work in the Procurement Dept.