Latonya Sample
Baltimore,MD
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Sr. Administrative Coordinator
Johns Hopkins University
12.2019 - Current
- Maintain list of all equipment including procurement date, location, serial numbers, JHU ID numbers, current user and warranty expiration date
- Assist in on-boarding new staff which includes arranging setup of office supplies and equipment, installation or move of telephones, and procurement of computers
- Works with the Associate Vice Provost to manage her calendar and preparing and maintaining documentation for meetings and committees
- Complete monthly verification and reconciliation of expenses this includes, but is not limited to: ensuring the accuracy of charges, matching receipts/invoices to statement, reconcile service center charges, travel reimbursements and any outstanding items, and follow-up to ensure outstanding items are resolved
- Facilitated timely project completion through effective deadline coordination and progress monitoring.
- Maintained strict confidentiality regarding sensitive information while completing various administrative tasks such as filing or data entry projects.
- Assisted in the recruitment process by screening applicants, scheduling interviews, and facilitating onboarding activities for new hires.
Office Administrative Assistant to the Principal
Sisters Academy of Baltimore
07.2018 - 12.2019
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Project Management
ExpressCare Urgent Care Centers
05.2013 - 07.2018
- Assist Human Resources with interviewing and assisting in the pre-hiring process for all positions
- Boosted productivity with improved project management techniques and team collaboration.
- Travel to other locations installing computers, programs, scanners, printers for all office needs
- Independently manages special projects, data, and production of reports
- Review, clarify, summarize and provide communication assistance to management where appropriate
- Accounts Payable/Receivable for all 30+ locations
- Responsible for daily, weekly, monthly and yearly audits
- Responsible for all medical dictations for all providers
- Organized work schedule for 100+ providers including Doctors, PA’s and CRNP
- Responsible for maintaining of all licenses, certifications for employees and company overall
- Review of all leases for 30+ locations, contact vendors for issues to facilities
- Contact landlord/property manager with any CAM/Rent issues
- Oversaw project management, ensuring timely completion within budget constraints.
Administrative Coordinator /Central Nursing Administration Coordinator
Johns Hopkins Hospital
08.2012 - 04.2013
- Coordinator to Director of Home Health Services, Human Resources and Infusion Departments
- Types correspondence, letters, reports, special projects, agenda, committee minutes and other general related materials
- Issued travel reimbursements for nursing staff and others through SAP system
- Processed payroll for nursing staff and others through Kronos System
- Submitted expense reimbursement and supply orders internal and external utilizing the SAP business system
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
Education
Bachelor of Science - Applied Liberal Studies
Morgan State University
Baltimore, MD05-2025
Associates of Arts Degree (AA) - General Administration Studies
Community College of Baltimore County (CCBC)
Essex, MD06.2012
Skills
- Accounting ledger management
- Report Analysis
- Microsoft Office
- Administration and Operations
- Project Management
- Processing Expense Reports
- Schedule Management
Certification
Professional Administrative Assistant Certificate, Johns Hopkins University, 2021
Project Management Certification, Johns Hopkins Carey School of Business, 2022
References
Available upon request
Timeline
Sr. Administrative Coordinator
Johns Hopkins University
12.2019 - Current
Office Administrative Assistant to the Principal
Sisters Academy of Baltimore
07.2018 - 12.2019
Project Management
ExpressCare Urgent Care Centers
05.2013 - 07.2018
Administrative Coordinator /Central Nursing Administration Coordinator
Johns Hopkins Hospital
08.2012 - 04.2013
Associates of Arts Degree (AA) - General Administration Studies
Community College of Baltimore County (CCBC)
Bachelor of Science - Applied Liberal Studies
Morgan State University
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