LaTonya Davis
Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Arizona Summit Law School
Phoenix, Arizona
05.2012 - 04.2015
- Greeted students, staff, faculty and visitors entering the office of the Dean, determined the nature and purpose of visit.
- Assessed the urgency and priorities before accepting or declining appointments and meetings with the Dean
- Managed the Dean's calendar and meeting schedule
- Scheduled all components of domestic and international travel including flight, hotel and ground arrangements, meeting coordination, and expense report preparation and submission.
- Conducted research and prepared reports in MS Word, Excel, and/or PowerPoint for meetings and presentations.
- Organized faculty recruitment process and maintained personnel files.
- Created office of the dean, faculty recruitment, and administrative procedures manuals.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all meetings.
- Assisted with on campus event planning, including associated travel and logistical arrangements.
Administrative Coordinator
Tanner Community Development Corporation TCDC
Phoenix, Arizona
02.2007 - 03.2012
- Provided administrative support for the Executive Director and a staff of 15, for a non-profit community development organization dedicated to encouraging new approaches to solving problems in the African American community.
- Provided admin support to the Board of Directors, including meeting logistics, scheduling, and minutes; maintaining board records, correspondence and activities.
- Assisted in the development of budgets for six programs
- Monitored spending, including office supplies, materials, training, mileage reimbursement and community events expenses, while adhering to a fixed budget.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Opened and properly distributed incoming mail.
- Helped distribute employee notices and mail around the office.
- Maintained a clean reception area, including lounge and associated areas.
- Assisted with event planning, including associated travel and logistical arrangements.
- Compiled annual recommendations for end of fiscal year budgets.
Case Manager/Client Advocate
St. Vincent de Paul, Katrina Aid Today
Phoenix, Arizona
03.2006 - 02.2007
- Provided case management and advocacy to 46 survivors (individuals and families) of Hurricane Katrina, who were relocated to Phoenix for a long-term support program.
- Managed a budget of $250,000 funded by Katrina Aid Today.
- Supervised 10 volunteers and case managers.
- Conducted client surveys, assessed family and individual needs, referring people to relevant agencies.
- Instituted a written referral process with safeguards against fraud, double dipping, and agency hopping.
- Simplified the referral processing by generating a resource list of critical agency contacts.
- Aligned clients with FEMA, coordinating government assistance resources.
- Organized outreach activities to highlight services available to all program participants.
Human Rights Committee Coordinator
State of Arizona Dept. of Health, Division of Behavioral Health
Phoenix, AZ
01.2005 - 01.2006
- Facilitated and attended monthly human rights committee meetings, discussing behavioral health treatments, disease prevention and control, patient care, and emergency services for the State's community outreach for mental health issues.
- Responded to the public's inquiries on mental health resolutions concerning administrative issues, report submissions, and dissemination of information.
- Arranged training and technical assistance for consumers, advocates, and family members requested by the human rights consumer committees.
- Taught participants how to file complaints concerning consumer rights, grievances, and legal restrictions.
Education
Master of Arts - Human Resource Management
DeVry University, Keller Graduate School of Management
Phoenix, AZ2011
Master of Arts - Organizational Mangement
University of Phoenix
Phoenix, AZ2005
Skills
- Report development
- Excellent planner and coordinator
- Schedule management
- Notary Public, State of Arizona
- Database management
- Social media knowledge
- Advanced MS Office Suite knowledge
- Strong interpersonal skills
Affiliations
Phoenix Birthing Project (volunteer/consultant), 2013-Present
Board Member, Tanner Properties, Phoenix, Arizona, 2011-2012
Teron's House, Inc., founding and past Board of Directors member, 2005-2008
Timeline
Executive Assistant
Arizona Summit Law School
05.2012 - 04.2015
Administrative Coordinator
Tanner Community Development Corporation TCDC
02.2007 - 03.2012
Case Manager/Client Advocate
St. Vincent de Paul, Katrina Aid Today
03.2006 - 02.2007
Human Rights Committee Coordinator
State of Arizona Dept. of Health, Division of Behavioral Health
01.2005 - 01.2006
Master of Arts - Human Resource Management
DeVry University, Keller Graduate School of Management
Master of Arts - Organizational Mangement
University of Phoenix