LaToya Roberson
Winnsboro,SC
Summary
Organized Administrative Coordinator known for high productivity and efficient task completion. Specialize in time management, office administration, and project coordination. Excel in communication, problem-solving, and adaptability to ensure smooth office operations and support organizational goals. Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Coordinator I
SC Comptroller General's Office
Columbia , SC
08.2023 - Current
- Assisted in the preparation of presentations, reports, and other documents as needed.
- Provided administrative support to various departments within the organization.
- Managed daily office operations, including supply inventory and maintenance requests, to maintain an efficient work environment.
- Implemented new administrative systems and processes to improve office efficiency and workflow.
- Monitored office safety protocols and conducted regular checks to ensure compliance with health and safety regulations.
- Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
- Recruited, interviewed, and selected employees to fill vacant roles.
- Discussed job performance problems with employees, identifying causes and issues to find solutions.
- Reviewed invoices for accuracy before submitting them for payment approval.
- Consulted with managers to resolve problems relating to employee performance, office equipment, and work schedules.
- Summarized and analyzed data from sources to create detailed documents, reports, and high-level presentations.
- Maintained office supplies by checking inventory and ordering items.
- Provided leadership, insight, and mentoring to newly hired employees to supply knowledge of various company programs.
- Answered phone calls, provided information, and connected callers to appropriate personnel.
- Responded to customer inquiries via phone or email in a professional manner.
- Organized and maintained filing systems for sensitive documents.
- Ordered office supplies as needed to maintain adequate inventory levels.
- Made copies, sent faxes, and handled all incoming and outgoing correspondence.
- Assisted with the onboarding of new employees by providing information packets and training materials.
- Oversaw travel arrangements for staff, including flight bookings, accommodations, and itineraries, optimizing budget and preferences.
- Compiled and prepared reports and presentations for internal and external meetings, ensuring accuracy and professionalism.
- Scheduled travel arrangements for business trips, conferences, and other events.
- Provided assistance during special projects or events as needed.
- Greeted visitors in a courteous manner and directed them to the appropriate office or person.
- Worked with the finance department to file receipts and reimbursements.
- Answered phones and routed calls to appropriate personnel.
Account Executive - Payables and Receivables
Town Of Winnsboro
Winnsboro, SC
03.2022 - 08.2023
- Reconciled or entered report discrepancies found in financial records.
- Reviewed customer accounts regularly to identify discrepancies in billing or payment history.
- Managed accounts receivable and payables processes, including invoicing, payments, and collections.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Reconciled computer reports with manually maintained ledgers.
- Prepared and updated vendor files, tax documents and insurance information.
- Monitored loans and accounts payable to confirm payments are current.
- Received and recorded cash, checks and transfers.
- Prepared and processed payroll.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Coded invoices to maintain organized and accurate records.
- Managed vendor relationships through prompt communication of payment information.
- Prepared checks for payment of vendor invoices on a timely basis.
- Conducted periodic reviews of vendor accounts to identify opportunities for cost savings or process improvements.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Handled high-volume invoice processing with minimal supervision.
- Maintained accounts payable files and records in an organized manner.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Assisted with month-end closing activities as needed.
- Updated and maintained databases with current information.
Administrative Clerk
Fairfield County Administration
Winnsboro , SC
07.2018 - 03.2022
- Communicated with customers, employees and vendors to answer questions and address complaints.
- Scheduled meetings between different departments within the organization.
- Typed, formatted and edited correspondence and other documents.
- Delivered messages and ran errands.
- Assisted with the preparation of presentations for meetings, conferences and other events.
- Copied, sorted and filed records of office activities and business transactions.
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Prepared and processed documents such as invoices, reports, memos and correspondence.
- Created purchase orders for various vendors in accordance with company procedures.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Operated office equipment such as photocopiers, scanners, and fax machines.
- Monitored and directed work of lower-level clerks.
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
- Maintained records and personnel files to drive administration and office support.
- Handled incoming and outgoing correspondence, including mail, email, and faxes.
- Processed incoming mail and packages and placed envelopes in bins for employees.
- Coordinated travel arrangements and accommodations for staff members.
- Managed daily office operations, including scheduling appointments and managing incoming calls.
- Wrote email messages, memos and business letters for management and proofread documentation to provide error-free correspondence.
- Scheduled meetings and coordinated materials to be distributed to attendees.
- Provided training and orientation for new staff on office procedures and policies.
- Coordinated travel arrangements for office personnel.
- Liaised with departmental and corporate officials to ensure smooth office operations.
Administrative Executive
Giti Tire
Chester , SC
07.2016 - 07.2018
- Gathered information, scanned records, and maintained confidentiality of electronic data.
- Organized and maintained anexecutive calendar of appointments, meetings, conferences, and travel itineraries.
- Processed purchase orders for office supplies, equipment, and services as needed.
- Delivered optimal administrative, customer service, and case management support.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Supervised executive and management calendars while allocating tasks to theadministrative support team for smooth operational flow.
- Created spreadsheets using MS Excel to track program performance metrics.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Relayed messages, retrieved reports, and printed documents for co-workers to assist with office workflow.
- Participated in frequent communication with other administrative team members, human resources, and thefinance department on special projects and events.
- Recognized by management for providing exceptional customer service.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
- Provided administrative support to executives including fielding telephone calls, responding to emails, and scheduling meetings.
- Oversaw human resources requirements, including employee onboarding, managing and administering health and employee benefits and maintaining personnel records.
Education
Bachelor of Arts - Business Administration and Management
Strayer University
Washington DC09-2025
Associate of Arts - Business Administration And Management
Strayer University
Washington, DC09-2023
Skills
- Operation recommendations
- Accounting ledger management
- Travel administration
- Information requests
- Microsoft Access
- Filing
- Microsoft Excel
- Calendars management
- Inbound phone call handling
- Travel arrangements
- Telephone etiquette
- File organization
- Time management
- Scheduling appointments
- Workload management
- Attention to detail
- Tech-Savvy
Certification
- SC Notary 2018-Present
Timeline
Administrative Coordinator I
SC Comptroller General's Office
08.2023 - Current
Account Executive - Payables and Receivables
Town Of Winnsboro
03.2022 - 08.2023
Administrative Clerk
Fairfield County Administration
07.2018 - 03.2022
Administrative Executive
Giti Tire
07.2016 - 07.2018
Bachelor of Arts - Business Administration and Management
Strayer University
Associate of Arts - Business Administration And Management
Strayer University
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