Summary
Overview
Work History
Education
Skills
Timeline
Generic

LaToya T. Levi

Houston,TX.

Summary

Administrative Assistant Administrative Assistant with over 20 years of experience with corporate marketing and administrative duties for multimillion-dollar companies across diverse industries; Respected leader of creative teams, marketing field representative and radio communications promotional street teams in the Urban Hip Hop market; Conceptualize and orchestrate marketing campaigns that effectively reinforce and build brand images. Knowledgeable of general Administrative Office Procedures; Daily Scheduling of meetings/conferences; shipping, tracking , and follow up on marketing packages; arranging travel for CEO of company and employees; Professional Representation with high-ranking officials inside and outside of the agency; Calculating and verifying the accuracies of an expense report. Profile of Strengths Analytical…Assimilate new information quickly…Driven…Detail oriented…Decisive…Sound Judgment…Quick Thinker…Strong Multi-Tasker…Creative Problem Solver…Works very well under pressure…Organized…Reliable…Loyal…Strong Work Ethic…Thorough…Leadership Skills…Problem Solver Recent Accomplishments Certificate of Excellent Work and Leadership Skills (Gila Corporation, Austin, TX) 2010

Overview

18
18
years of professional experience

Work History

Executive Administrative Assistant

Pencil Break Studios
Houston, TX
09.2012 - Current
  • Prepare and Process travel claim authorizations and reimbursements; prepare and track internal documents within the agency and IRS;
  • Developed and maintained database and spreadsheet to assist in the preparation of various reports;
  • Researched and prepared business and individual tax returns; Reviewed and adjusted financial statements, made journal entries and performed GL analysis; analyzed business and financial records;
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments and tasks senior executives.

Office Manager

Jensen Law Firm
Oklahoma City, OK
  • Filed timely case pleadings to meet firm deadlines.
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.

Field Marketing Representative

Cornerstone Promotions
Austin, NY, TX
08.2009 - 12.2012
  • Developed marketing campaigns for target markets in the Austin, Texas market;
  • Received and distributed marketing materials;
  • Created and maintained a relationship with businesses, clubs, artist, and DJ’s for future prospective marketing campaigns;
  • photographed marketing campaigns and submitted photos with a detailed written report.
  • Developed brand message and shared with target market through [Action].
  • Generated leads and created brand awareness in new markets for [Product or Service].
  • Led development and implementation of company-level marketing plans to achieve revenue and brand exposure goals.
  • Developed aggressive marketing objectives for sales, ROI and brand loyalty.

Accounts Receivable Representative

GILA Corporation
AUSTIN, TX
03.2010 - 08.2011
  • Establishes contact with customers for the purpose of collecting delinquent funds and bringing to final closure past due amounts while keeping strict adherence to all FDCPA, FCRA, TCPA, HIPPA regulations; Reviews alternatives for payment with customers; Monitors payment status of accounts; Ensured all legal and company efforts have been taken to collect accounts;
  • Maintained proper documentation of discussions with customers and enters information into computer, maintained or exceeds pre-established goals relating to the collection of past-due accounts, performs other related duties as assigned by supervisor, established a strong client relationship with Credit Unions to complete requested duties.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Communicated with customers to identify and resolve outstanding payments.
  • Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.

Office Manager/Personal Assistant to the Owner

Zerga & Tverter, ltd
Las Vegas, NV
05.2007 - 11.2009
  • Completed clerical tasks such as filing, copying and distributing mail.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Executed record filing system to improve document organization and management.
  • Interacted with customers by phone, email or in-person to provide information.
  • Developed correspondence letters, memos and emails.
  • Verified accuracy of business records by consistently updating customer information.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.

Street Team Coordinator

New Times Publication
05.2003 - 11.2004
  • Maintained and retrieved product sponsorship programs and venue benefits with corporations; promote and coordinate up and coming events; schedule meetings for Street Team Reps to discuss campaign execution; photograph clients at trade shows, concerts, music festivals, fairs, grand openings, fashion shows, concerts, clubs, and movie premiers; maintained mileage spreadsheet on Volkswagen promotional vehicle; maintained promotional marketing material inventory
  • Target potential prospective accounts; assist with the research of Digital Marketing opportunities; prepare weekly event reports; Assist in organizing and ordering promotional materials; coordinate new projects; develop promotional and marketing campaigns to support new business and market initiatives; increased online and media awareness for targeted market demographic by 45%; researched and analyzed business opportunities by evaluating target segments, market entry, and profitability.

Education

Bachelor of Arts - Music Pedagogy

University of Kansas
Lawrence, KS

Associate of Arts - Radio And Television Broadcasting

AMERICAN SCHOOL oF BROADCASTING
Oklahoma City, OK
2005

Associate of Arts - Communications

University of Houston
Houston, TX

Skills

  • Technology
  • Software:
  • MS Office (Word, Access, Excel, PowerPoint), Soft Phone IP, Titanium A/R software, Bethpage, Topnotch A/R,
  • Quickbooks
  • Video Conferencing Software
  • Facility Workflow
  • Calendar and Scheduling Software
  • Meeting Agenda Preparation
  • Administrative Oversight
  • Bookkeeping and Basic Accounting
  • Call Routing
  • Invoice Preparation
  • Correspondence and Memos
  • Document Filing and Retrieval
  • Office Supplies and Inventory

Timeline

Executive Administrative Assistant

Pencil Break Studios
09.2012 - Current

Accounts Receivable Representative

GILA Corporation
03.2010 - 08.2011

Field Marketing Representative

Cornerstone Promotions
08.2009 - 12.2012

Office Manager/Personal Assistant to the Owner

Zerga & Tverter, ltd
05.2007 - 11.2009

Street Team Coordinator

New Times Publication
05.2003 - 11.2004

Office Manager

Jensen Law Firm

Bachelor of Arts - Music Pedagogy

University of Kansas

Associate of Arts - Radio And Television Broadcasting

AMERICAN SCHOOL oF BROADCASTING

Associate of Arts - Communications

University of Houston

Similar Profiles

CREATE PROFILE
LaToya T. Levi