Summary
Overview
Work History
Education
Skills
Timeline
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Laura Argento

Chicago,Illinois

Summary

Multifaceted, performance-focused, and highly organized professional, with extensive experience in overseeing office operations and providing exceptional administrative support to C-level executives. Adept at managing executive calendars, organizing on-site and off-site activities, maintaining confidential records, and accomplishing assigned projects within set time frames. Known for outstanding time management skills, with a proven track record of prioritizing tasks, handling multiple responsibilities, and meeting deadlines in a fast-paced environment. Equipped with strong communication, interpersonal, problem-solving, and analytical aptitudes, I am able to cultivate relationships and work with cross-functional teams from all levels to deliver significant results. Highly capable of working with diverse teams, globally.

Overview

11
11
years of professional experience

Work History

Executive Assistant

Vista Equity Partners
Chicago, IL
06.2022 - Current
  • Heavy calendar management for multiple-level executives, including C-suite
  • Biweekly expenses
  • Coordinate domestic and international travel, including the visa process when necessary.
  • Oversee and organize logistics for executive meetings and events.
  • Guarantee the preparedness of executives by generating reports and presentations.
  • Coordinate catering, facilities setup, and A/V equipment for meetings, and manage the setup and teardown process.
  • Offer backup support to the Administrative Team, including reception and office services.
  • Weekly time entry in SharePoint.

Accounts Payable/Payroll Administrator

Jack Morton Worldwide
Chicago, IL
01.2019 - 01.2020
  • Managed day-to-day administrative functions and provided exceptional support to 12 C-level executives, while working as a direct report to the managing director of the Chicago office.
  • Responsible for managing calendars, handling expense reports, reconciling AMEX statements, coordinating travel, processing A/P, administering office leases, managing purchase orders, and overseeing mail courier payments.
  • Presented directly to the managing director of the Chicago office.
  • Contributed to the implementation of a new timesheet system for over 100 freelancers.
  • Coordinated logistics and executed two successful office relocations since 2019.

Office Administrator

Barry Roofing Co.
Alsip, IL
01.2016 - 01.2019
  • Performed general administrative tasks such as reception, calendar, office, and vendor management, as well as accounting support, expense administration, event coordination, and operations oversight.
  • Maintained active involvement in planning and executing company events.
  • Carried out other key duties including coordinating deliverables of up to 22 projects, along with invoicing, monitoring budget allocation, and overseeing office operations.
  • Procured equipment and implemented layouts and office systems to maintain operational efficiency.
  • Established and enforced office policies, procedures, and standards to guide office operation.
  • Facilitated new-hire paperwork processing and onboarding including training five new office staff members, enhancing their ability to manage daily administrative tasks efficiently.
  • Introduced timesheet management using FileMaker Pro, boosting overall office efficiency.

Front Office Manager | Receptionist

Aptinyx Inc. (formerly Naurex, Inc. Biotech)
Evanston, IL
01.2014 - 01.2016
  • Spearheaded daily purchasing and office operations encompassing vendor and supplier relations, expense management, accounting support, contract negotiations, and materials management.
  • Assumed accountability for correspondence management, nonconformance analysis, calendar administration, and facility management.
  • Adhered to pricing, quality, reliability, consistency, and delivery standards in sourcing and procuring products.
  • Executed the negotiation process to ensure the attainment of high-quality raw materials, equipment, and components at the lowest cost.
  • Provided assistance in accomplishing executive functions by working with the chief science officer and senior research scientist.
  • Promptly resolved identified discrepancies and issues associated with nonconformance, price, or delivery.

Education

Some College (No Degree) - Liberal Arts

Columbia College
Columbia, MO

Skills

  • Calendar management
  • Expense reconciliation biweekly
  • Travel Arrangement (International/Domestic Itineraries)
  • Meeting minutes preparation
  • Employee onboarding and training
  • Technical Team Collaboration
  • Corporate Procurement and Events
  • Workflow Optimization
  • Vendor and supplier relations
  • Purchasing and procurement
  • Microsoft Office Suite
  • Google Docs
  • FileMaker Pro
  • Lotus Notes
  • Salesforce
  • Concur
  • SharePoint
  • Epic
  • Basecamp
  • Workamajig
  • Procim
  • SAP
  • Fori
  • Event coordination
  • Office operations
  • Vendor management
  • Project coordination
  • Conflict resolution
  • Attention to detail
  • Problem solving
  • Time management
  • Customer service
  • Correspondence and memo drafting
  • Financial reporting
  • Budget preparation
  • Training schedule setup
  • Verbal and written communication
  • Maintain filing systems
  • Administrative support specialist
  • Time management abilities
  • Task prioritization
  • Policy enforcement
  • Policy implementation
  • Strategic planning
  • Goal setting
  • SharePoint management
  • Concur usage
  • Microsoft Excel
  • Team collaboration
  • Project management
  • Scheduling
  • Effective communication
  • Document preparation
  • Meeting logistics
  • Office administration
  • Vendor relations
  • Event planning
  • Data entry
  • Information confidentiality
  • Logistics and schedule management
  • Project planning
  • Schedule management
  • Administrative support
  • Executive support
  • Strong problem solver
  • Invoice processing
  • Excel spreadsheets

Timeline

Executive Assistant

Vista Equity Partners
06.2022 - Current

Accounts Payable/Payroll Administrator

Jack Morton Worldwide
01.2019 - 01.2020

Office Administrator

Barry Roofing Co.
01.2016 - 01.2019

Front Office Manager | Receptionist

Aptinyx Inc. (formerly Naurex, Inc. Biotech)
01.2014 - 01.2016

Some College (No Degree) - Liberal Arts

Columbia College

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Laura Argento