Laura Girard
IT PMO Assistant
Smithfield,VA
Summary
At Smithfield Foods, Inc, I excelled as an IT Project Management Office Administrator, leveraging my expertise in database entry and exceptional time management to enhance operational efficiency. My proactive approach in coordinating travel and events, coupled with a knack for fostering stakeholder relationships, significantly contributed to the streamlining of processes and improved team productivity.
Overview
27
27
years of professional experience
2
2
years of post-secondary education
Work History
IT Project Management Office Administrator
Smithfield Foods, Inc
Smithfield, VA
04.1998 - 01.2025
- Managed travel arrangements and accommodations for executive staff and visiting clients.
- Answered telephones to take messages or redirect calls to appropriate colleagues.
- Analyzed key performance indicators to identify effective strategies.
- Served as the primary point of contact for external stakeholders, including clients and partners.
- Supported Human Resources activities by maintaining personnel files in accordance with legal requirements.
- Created and managed budgets for travel, training, and team-building activities.
- Created memos, letters and other documents, fostering internal and external communication.
- Provided assistance with the planning of events such as staff meetings or conferences.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Organized monthly staff meetings ensuring agendas were distributed in advance.
- Maintained customer confidence and protected operations by keeping information confidential.
- Processed invoices on a timely basis according to established procedures.
- Organized and maintained filing systems, including electronic databases and records.
- Organized meetings, conferences, travel arrangements and other events as required.
- Coordinated onsite training events with outside vendors and online webinars.
- Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
- Assisted with budget preparation by providing data entry support into financial tracking system.
Education
High School Diploma -
Smithfield High School
Newport News, VA 09.1980 - 06.1982
Skills
- Telephone reception
- Database entry
- Mail handling
- Scheduling
- Office administration
- Processing expenses
- Inbound phone call handling
- Scanning and copying
- Schedule and calendar management
- Report preparation
- Meeting planning
- Administrative support
- Document management
- Planning events
- Travel arrangements
- Booking travel
- Budgeting assistance
- Calendar management
- Event coordination
- Meeting coordination
- Scheduling appointments
- Billing and coding
- Budget support
- Expense reporting
- Mail routing
- Travel coordination
- Hospitality and accommodation
- Time management
- Document scanning
- Payroll and accounts payable and receivable
- Word processing
Affiliations
- Volunteer for Smithfield VA Event Festivals
- Organize group outings
- Travel
- History
References
References available upon request.
Timeline
IT Project Management Office Administrator
Smithfield Foods, Inc
04.1998 - 01.2025
High School Diploma -
Smithfield High School
09.1980 - 06.1982
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