Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Laura Ragone

Pawling,NY

Summary

Executive Administrative professional with 20+ years’ experience providing high-level support to senior-level leaders and Board of Directors. Demonstrates expertise in complex calendar management, business correspondence, project management, collaborating across business functions, and interacting with clients. Streamlines processes that enhance productivity in a high performing culture.

Overview

22
22
years of professional experience
1
1
Certification

Work History

Executive Assistant, People Team

Visa
08.2021 - Current
  • Executive Support to multiple SVP's on the People Team
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated onboarding for incoming office staff.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Manage HR calendar of events, coordinate with team on content, and check availability and liaise with speakers.
  • Establish POs and work agreements.

Executive Assistant to the VP and General Counsel

Hubbell Inc.
11.2020 - 08.2021
  • Manage and oversee a wide array of administrative responsibilities for the General Counsel and Legal Department, including calendar management, Board of Director assistance, Section 16 filings, public company related notifications, vendor invoice processing, travel related planning and expense report processing. Preparation of PowerPoint and Excel presentations.
  • Assist with Board of Director meeting preparation and coordination, expense reporting, correspondence, record keeping and generation of materials for the GC, including use and mastery of third-party board portal system.
  • Work closely and effectively with GC and various stakeholders (internally and externally) to ensure commitments are achieved timely. Manage and prioritize a variety of projects and deliverables of a confidential and often time sensitive nature.
  • Arrange C-level meeting logistics as needed, including the use and set-up of conference calls, webinars, video, etc. via MS Teams and Outlook.
  • Handle Public company matter communications to the NYSE regarding dividend issuances, affirmations and other corporate events; communicate with transfer agent on a regular basis.
  • Manage and process Director compensation matters, including calculation of payments of cash and stock-based compensation (including deferred compensation) to Directors.
  • Calculate and track the Company’s issued and outstanding and treasury share balances.
  • Prepare and electronically file Section 16 filings (Forms 3 and Forms 4) via a third-party system.
  • Advised administrators daily on issues such as labor relations, employee discipline, worker's compensation and general litigation.

Senior Executive Assistant to Deputy Gen Counsel

ITT Inc.
04.2016 - 11.2020
  • Provides Executive Assistant support to the Deputy General Counsel, General Counsel as well as the Legal & Compliance Team.
  • Main point of contact for our Board of Directors as well as assisting with planning our board meetings. Expedite timely extensive calendar management and travel arrangements for our executive legal and compliance team as well as the Board of Directors. Participated in highly confidential projects for our corporate L&C team.
  • Improve and streamline (using Six Sigma Green Belt) our Board of Director processes for a seamless Board meeting experience. Maintained our board meeting document management system for all board meeting materials.
  • Led work streams for Implementation of the Serengeti Legal Tracker that resulted in a savings of over $500,000 of our legal matter billing.
  • Culture Champion for our corporate office and Philanthropy Council Member. Spearheaded our partnership with the Special Olympics, Feeding Westchester and Habitat for Humanity.
  • Obtained my Six Sigma Green Belt Certificate for an HR project that defined a sustainable, global solution for identifying cross border commuters and frequent travelers of ITT. This project brought ITT back into compliance, relieving work authorization and tax filing liability
    issues.

Executive Assistant to SVP, Sales

Coca-Cola
01.2013 - 12.2015
  • Instrumental in helping drive business volume growth through the development and facilitation of custom programs for the Community Marketing Director.
  • Planned and organized large-scale rallies and leadership events across the metro area, including sales rallies at the Apollo Theater and the Rockland Boulders baseball stadium.
  • Collaborated with HRBP on a Workers’ Compensation project that resulted in savings of over $2 million.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Executive Assistant, Talent Management

Starwood Hotel & Resorts Worldwide
04.2002 - 12.2012
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Used advanced software to prepare documents, reports, and presentations.
  • Created and managed office systems to efficiently deal with documentation.
  • Developed and implemented onboarding and orientation programs for new employees.

Education

High School Diploma -

Richmond Hill High School
Richmond Hill, NY

Skills

  • Microsoft Powerpoint
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint
  • Coordinate Events
  • Executive Support
  • Schedule Planning
  • Critical Thinking
  • Schedule Management
  • Office Administration

Certification

Notary Public for the State of Connecticut

Issued Nov. 2020 - expires Oct. 2025


Six Sigma Greenbelt Certification

Timeline

Executive Assistant, People Team

Visa
08.2021 - Current

Executive Assistant to the VP and General Counsel

Hubbell Inc.
11.2020 - 08.2021

Senior Executive Assistant to Deputy Gen Counsel

ITT Inc.
04.2016 - 11.2020

Executive Assistant to SVP, Sales

Coca-Cola
01.2013 - 12.2015

Executive Assistant, Talent Management

Starwood Hotel & Resorts Worldwide
04.2002 - 12.2012

High School Diploma -

Richmond Hill High School

Similar Profiles

CREATE PROFILE
Laura Ragone