Laura Girard
Trenton,NJ
Summary
AR Specialist with action, detailed oriented and responsible in managing funds. Bringing experience in credit and collections with expertise in providing suitable resolutions to client disputes. Successful in reducing bad debt write-offs. Offering over 25 years of experience in AR/AP and Collections and seeking challenging new role.
Overview
26
26
years of professional experience
Work History
Accounts Receivable Specialist
Hotels Unlimited
East Windsor , NJ
01.2024 - Current
- Update daily, information sent via reports into appropriate spreadsheet per property.
- Direct Billing using NetSuite.
- Using bank statements three times per week, reconcile credit card and deposits.
- Import credit card payments, bank fees and deposits from Excel into NetSuite.
- Reconcile bank accounts monthly in NetSuite with bank statement.
Accounts Receivable Specialist
Temp. Assignments
, NJ
06.2023 - 11.2023
- Using Great Plains software, posted daily cash receipts for ACH and check deposits.
- Prepared bank deposits via remote scanning.
- Monitored unapplied cash balances and identified potential write-offs or bad debt expense accruals.
- Researched past due accounts and initiated collection efforts in a timely manner.
Accounts Receivable Specialist
McGovern Legal Services
North Brunswick, NJ
11.2021 - 06.2023
- Collected $1,500,000.00 within the first 9 months of being employed. This money was 90-120 days past due.
- Monthly billing of clients invoices. Responsible for distributing invoices to clients AP portal via email.
- Maintain spreadsheet for accounts receivable records.
- Daily posting of cash receipts, prepare deposit slips used for deposit.
- Coding and entering, per matter number all charges for disbursements from monthly Westlaw research.
- Emailing statement reminders to ensure timely payment. Working with clients via email/phone to communicate any concerns with invoices.
- Prepare documents, emails & notes for management to review involving any concerns from clients pertaining to charges/payment of an invoice.
- Accounts Payable
- Setting up new vendors in PC Law for future payments.
- Entering of vendor or overhead bills charging back the appropriate GL number.
- Entering of employees reimbursement charges, charging back the appropriate matter number.
- Coding with matter numbers & G/L numbers, entering the monthly credit card bill for timely payment.
Collections Manager
New Jersey Athletic Club
Lawrenceville, NJ
08.2021 - 11.2021
- Successfully collected 35.13% to 44.34% of money owed.
- Daily corresponding with members via phone and email.
- Weekly corresponding via mailing of collection letters and statements.
- Setting up payment arrangement with members on past due accounts.
- Posting of decline fees to the GL.
- Record keeping in excel of daily money collected and posted to AR.
- Waiving of decline fee to members profiles via CSI.
- Weekly Managers meeting to discuss collection efforts.
AR Analyst
Gulf Tile-Temp. Assignment
Tampa, FL
11.2020 - 04.2021
- Successfully assisted in collecting money owed from 31-90 days past due. Assisted in collecting money owed on COD accounts.
- Daily invoicing for customers with email preference.
- Monthly invoicing on the 1st and 15th of the month with statements and invoices. Performed task for customers with mail preference.
- Corresponding with customer service team, sales team, or management to resolve issues. Unpaid invoices, credits needed for the customer, returns, pricing discrepancies and PO issues.
- Daily posting of checks, ACH payments. Daily posting of credit card payments from prior day for three locations.
- Ran credit checks on potential customers. Ran various reports and corresponded with listed references. Upon approval from CFO, setting up customers information in Net Suite. Sending approval letter via mail to customer with customer ID and credit limit amount.
Credit Manager
Globe Footwear Corp
Roselle Park, NJ
08.2015 - 03.2020
- Successfully collected money owed, keeping buckets at or below 5%.
- Implemented final notice letters for past due accounts. Reducing the amount of write offs by 40%.
- Implemented contract with Experian. Using real time information for setting up credit limits with potential customers.
- Hiring of outside collection firms. Submitting all crucial information required for collecting past due accounts.
- Corresponding with Sales Department, any updates on customers needed to collect on their account in order to ship.
- Weekly corresponding with CEO of credit hold list. Reviewing of each customer on list based on amounts owed, past due and incoming payments.
- Daily corresponding with customers via phone and email, coordinating with them their payment options. Setting up weekly credit card payments to be ran.
- Processing credit card payments over the phone or noting their account when checks will be sent to the office.
- Daily posting of credit card, wire and check receipts. Weekly average between $100,000.00-$200,000.00.
Accounts Receivable Coordinator
CIS Management, Inc
Lawrenceville, NJ
12.2012 - 02.2013
- Accounts Receivable agent responsible for a managing portfolio of 5 properties in NJ with 417 units.
- Daily posting of cash receipts. Monthly totals equally between $473,500.00-$500,000.00.
- Daily scanning of checks & money orders into banks website.
- Reviewing and releasing batches scanned into bank.
- Preparing batches with copies of all checks and money orders, to be signed off by supervisor.
- Corresponding with property managers to obtain documents. Reviewing all security documents, inspection reports and residents ledgers to determine final billing.
Payroll Coordinator
Industrial Staffing Services, Inc
East Brunswick, NJ
07.2010 - 09.2011
- Assisted in daily payroll functions for 3 staffing companies.
- Recorded 200-500 employees weekly hours daily into logs, using customer's website or recruiters records.
- Daily proofing of payroll reports against logs to insure proper payment of hours to the correct individual.
- Entering 500-1500 employees hours 2-3 times per week into banks website to process payroll.
- Matching customer's weekly invoices with employees time cards to send via mail/email.
- Daily transfer of funds from 3 operating accounts to 3 wire and 3 tax accounts to insure processing.
- Posting daily transfers equally between $200,000.00-750,000.00 into proprietary accounting system.
- Post A/R payments for Corp. To Corp. overhead cost, health insurance, 401K benefits. Batches equaling between $250,000.00-$500,000.00.
- Accounts Payable for sub-contractors.
Accounts Receivable Coordinator
Strato, Inc
Piscataway, NJ
01.2005 - 10.2008
- Collected $3,000,000.00 within the first 7 months of being employed. This money was 365-550 days past due.
- Sole Accounts Receivable Agent responsible for managing a client portfolio of approx. 500 customers on a domestic and international basis. China, Australia, Mexico, Canada and South Africa.
- Using lockbox/EDI received and applied 500-1500 checks on a weekly basis.
- Average daily batch would equal $250,000.00-$750,000.00.
- Using Dunn & Bradstreet, conducted credit worthiness for potential customers.
- Investigate and clear up invoice discrepancies such as short, late or damaged shipments.
- Worked directly with the CFO to place and remove customers on credit hold.
- Conducted an average of 65-90 collection calls/emails per week to resolve payment issues.
AR/AP/Payroll
Gutterman, Inc
Princeton, NJ
06.2003 - 12.2004
- Coded and entered 200 invoices using an in-house Mac system on a weekly basis.
- Entering of weekly hours for 15-20 employees and sub-contractors.
- Processed checks for payroll, including corporate taxes and state taxes.
- Ran weekly checks to insure payment for suppliers and overhead expenses.
- Posted cash receipts.
Accounts Payable Coordinator
On Site Fleet Service
East Brunswick, NJ
03.1998 - 01.2003
- Batching, coding and entering of invoices for 5 job sites in New Jersey.
- Entered between 1000-3000 invoices weekly for vendors.
- Entered between 50-100 invoices weekly for sub-contractors.
- Ran 6-8 check runs per month.
- Each batch equaling between $250,000.00-$300,000.00.
- Proofing invoices to their monthly statements for 150-200 vendors.
- Coded and entered expenses from owners checkbook.
- Paid all overhead cost and monthly expenses for shop managers for the 5 sites.
- Reconciled of monthly trial balance for the 5 sites.
Education
West Windsor-Plainsboro High School South
West Windsor, NJSkills
PC Law, Worldox, Great Plains, NetSuite, Yardi, SAP and Qantel
Timeline
Accounts Receivable Specialist
Hotels Unlimited
01.2024 - Current
Accounts Receivable Specialist
Temp. Assignments
06.2023 - 11.2023
Accounts Receivable Specialist
McGovern Legal Services
11.2021 - 06.2023
Collections Manager
New Jersey Athletic Club
08.2021 - 11.2021
AR Analyst
Gulf Tile-Temp. Assignment
11.2020 - 04.2021
Credit Manager
Globe Footwear Corp
08.2015 - 03.2020
Accounts Receivable Coordinator
CIS Management, Inc
12.2012 - 02.2013
Payroll Coordinator
Industrial Staffing Services, Inc
07.2010 - 09.2011
Accounts Receivable Coordinator
Strato, Inc
01.2005 - 10.2008
AR/AP/Payroll
Gutterman, Inc
06.2003 - 12.2004
Accounts Payable Coordinator
On Site Fleet Service
03.1998 - 01.2003
West Windsor-Plainsboro High School South