Laura "LJ" Martin
Covington,Washington
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Executive Assistant to the CEO
Valley Medical Center
09.2021 - Current
- Organized and coordinated conferences and monthly meetings
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Processed travel expenses and reimbursements for two Senior Vice-Presidents and medical staff throughout the organization
- Prepared documents, reports and presentations for executives using advanced software proficiencies
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Trained junior office staff in correct procedures and reporting requirements
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Screened calls and emails and initiated actions to respond or direct messages for managers
Administrative Coordinator, SR
Valley Medical Center
09.2020 - 09.2021
- Independently triage requests for information on behalf of Executive Leadership
- Support Executive Assistants with research, file management, and graphic design projects
- Coordinate recruiting, training, and mentorship for a team of 30+ Notaries Public
- Review and prepare CME reimbursement requests for all providers throughout the VMC network
- Identifying innovative new ways to improve office workflows to reduce time and cost
- Monitored and directed incoming mail and prepared outgoing mail
- Transcribed meeting minutes for management's records
Buyer
Vigor Industrial
12.2019 - 09.2020
- Review of sensitive government schematics and drawings used for soliciting material quotes from approved suppliers
- Develop and implement system for monitoring and expediting open purchase orders
- Negotiate best price and delivery terms with suppliers
- Report monthly order statistics into government FFATA Subaward Reporting system
- Provide excellent customer service to internal customers from heavy engine mechanics to senior management
- Proactive and detail-oriented administrative professional with experience in the healthcare and construction industries
- Providing reliable support to executives and managers on multiple organizational levels
Administrative Assistant
Pacific Northwest National Laboratory
07.2018 - 09.2019
- Arrange domestic and foreign travel and reimbursement requests for a team of 25
- Manage complex calendaring for high level project manager
- Create and update records and databases for personnel, financial and other data tracking
- Review and approve weekly timecards for over 40 interns
- Monitor and maintain office equipment, supply inventory and order stock as needed
Office Manager
Manson Construction Co.
11.2014 - 06.2018
- Maintain office services by organizing office operations and procedures preparing payroll controlling correspondence and designing and maintaining filing systems
- Member of Subchapter M compliance implementation team, writing policy, procedure, and audit programs
- Conduct new hire onboarding and orientation
- Conduct periodic safety audits at project sites and submit corrective action reports
- Prepare expense reports for project management
Purchasing Agent
AOP Technologies
01.2005 - 12.2011
- Issue and expedite purchase orders for materials and components
- Manage supplier delivery delays, non-conforming materials, and other issue to resolution
- Serve as a liaison between suppliers and internal customers (Program Management, Quality, Engineering, etc.)
- Solicit quotes and negotiate delivery schedules to ensure best combination of price, quantity discounts and quality
- Assist Quality Manager by performing quarterly internal audits across three locations
Education
Accounting
Business Computer Training Institute
Tukwila, WA08-1998
Skills
- Calendar management
- Travel coordination
- Document preparation
- Expense reporting
- Event planning
- File management
- Office organization
- Conflict resolution
- Executive support
Certification
Notary Public, 10/2028
Timeline
Executive Assistant to the CEO
Valley Medical Center
09.2021 - Current
Administrative Coordinator, SR
Valley Medical Center
09.2020 - 09.2021
Buyer
Vigor Industrial
12.2019 - 09.2020
Administrative Assistant
Pacific Northwest National Laboratory
07.2018 - 09.2019
Office Manager
Manson Construction Co.
11.2014 - 06.2018
Purchasing Agent
AOP Technologies
01.2005 - 12.2011
Accounting
Business Computer Training Institute
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