Laure Kallout
Beirut
Summary
Experienced HR and Office Manager with 10 years of expertise in human resources, office operations, and financial management. My expertise lies in recruitment, onboarding, and performance management, with a strong focus on driving organizational effectiveness. I have successfully managed complex budgets totaling €2,000,000 and prepared staff forecasts for organizations with over 180 employees. My work spans multiple regions, including Iraq and Kurdistan, where I collaborate closely with headquarters in Berlin to ensure seamless operations and financial coordination. Skilled in optimizing office workflows, maintaining compliance, and enhancing operational efficiency through strategic vendor and contract management, consistently delivering impactful results.
Overview
10
10
years of professional experience
Work History
Office and Finance Manager
Rosa Luxemburg Foundation
01.2023 - Current
- Managed financial reports and project expenditures for foundation-funded initiatives, ensuring transparency and accountability.
- Collaborated with auditors and RLS Berlin on budget adjustments, guaranteeing compliance and accurate reporting.
- Handled both physical and virtual bookkeeping, preparing precise financial reports for Lebanese authorities.
- Oversaw online banking transfers, accounts payable and receivable, and developed financial management templates, including budget tracking.
- Created funding requests and managed payroll while ensuring compliance with local tax and labor regulations.
- Provided strategic financial insights to project partners, focusing on budget planning, risk management, and training sessions for staff.
- Maintained accurate personnel records and served as the primary contact for payroll, benefits, and insurance, ensuring compliance.
- Led end-to-end recruitment processes, from job postings to interviews and contract management.
- Conducted comprehensive onboarding sessions for new hires to integrate them into the organizational culture.
- Handled budget tracking and workforce forecasting to optimize staff utilization.
- Coordinated performance evaluations, provided constructive feedback, and assisted in professional development plans.
- Addressed workplace issues and fostered a positive employee environment.
Human Resources Officer
AVSI Foundation
06.2021 - 12.2022
- Provided guidance to employees on HR policies, ensuring clarity and compliance.
- Maintained accurate personnel records and HR data, ensuring compliance with internal policies and legal requirements.
- Acted as a liaison for payroll, benefits, Social Security, and insurance, streamlining interdepartmental coordination.
- Prepared and processed payroll, ensuring timely and accurate compensation for staff.
- Supported the recruitment process by posting job ads, conducting initial interviews, performing background checks, shortlisting candidates, and issuing employment contracts.
- Conducted comprehensive orientations and onboarding for new hires, and updated employee records accordingly.
- Assisted HR management in monitoring the HR budget and updating the annual staff forecast.
- Provided counseling and guidance to employees on HR policies and procedures, ensuring clarity and compliance.
Office Coordinator
AVSI Foundation
09.2014 - 05.2021
- Ensured compliance with policies, guiding staff in best practices.
- Ensured smooth office workflow by implementing procedures to maximize efficiency.
- Scheduled and assisted with job interviews, selection, and recruitment processes, including preparing employment contracts.
- Participated in staff performance evaluations and supported the development of HR plans and team-building activities.
- Conducted orientations and onboarding for new hires, maintaining up-to-date personnel records.
- Monitored staff attendance and prepared reports, ensuring accurate payroll processing.
- Managed office expenditures, vendor communications, and contracts, including rent and service agreements.
- Monitored office and warehouse supplies, maintaining inventory, and managing orders.
- Handled petty cash by preparing and recording daily expenditures, ensuring proper accounting.
- Ensured compliance with policies and procedures, guiding staff on best practices.
Education
Courses - HR Policies and Procedures
Formatech
01.2022
Bachelor - Communication Arts - Public Relations
Lebanese International University
02.2018
Skills
- Proficiency in Microsoft Dynamics
- Advanced knowledge of MS Office Suite
- Experience in ZOHO People
- Leadership and team management
- Strategic decision-making
- Problem-solving and critical thinking
- Inventory and supply chain management
Languages
Arabic
Proficient
C2
English
Advanced
C1
French
Intermediate
B1
References
- References available upon request.
Timeline
Office and Finance Manager
Rosa Luxemburg Foundation
01.2023 - Current
Human Resources Officer
AVSI Foundation
06.2021 - 12.2022
Office Coordinator
AVSI Foundation
09.2014 - 05.2021
Bachelor - Communication Arts - Public Relations
Lebanese International University
Courses - HR Policies and Procedures
Formatech
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