Summary
Overview
Work History
Education
Skills
Timeline
Hi, I’m

Laurel Ochareon

Executive Assistant
West Jordan,UT
Laurel Ochareon

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

18
years of professional experience

Work History

Reckitt Benckiser Health (US)

Executive Assistant
06.2018 - Current

Job overview

  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Collaborate with global Administrative Assistants to coordinate meetings and events across several time zones.
  • Organize and coordinate meetings between staff and external partners/suppliers.
  • Attend meetings, take and distribute notes and complete any follow up.
  • Support business and hospitality needs of corporate partners and staff during meetings and company events.
  • Use Microsoft & Adobe software (including Outlook, SharePoint, Excel & Teams) to prepare documents, reports, and presentations.
  • Coordinate large events and work on ad hoc projects.
  • Write reports, executive summaries and newsletters.
  • Handle confidential and sensitive information with discretion and tact.
  • Update and maintain confidential databases and records.
  • Uphold strict timetables by maintaining accurate, balanced calendars.
  • Work with senior management to initiate new projects and assist in various processes.
  • Process travel expenses and reimbursements for executive team.
  • Handle incoming and outgoing mail, email and faxes.
  • Answer high volume of phone calls and over 100 email inquiries daily.
  • Promote team productivity by keeping supplies organized and well-stocked.
  • Volunteer to help with special projects of varying degrees of complexity.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for director level and above.

Keller Williams Realty

Market Center Administrator
03.2010 - 04.2018

Job overview

  • Completed bi-weekly payroll for 10 employees.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Negotiated and executed contracts on behalf of department.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.
  • Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
  • Implemented project management techniques to overcome obstacles and increase team productivity.
  • Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
  • Coordinated office events, seminars and meetings for staff and agents.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Created organized filing system to manage department documents.
  • Organized and updated databases, records and other information resources.
  • Identified opportunities to streamline processes and improve office operations and efficiency.
  • Created reports, presentations and other materials for executive staff.
  • Improved office operations by automating client correspondence, record tracking and data communications.

Orange County Sheriff's Department

Office Assistant II
09.2005 - 02.2009

Job overview

  • Coordinated and scheduled meetings and appointments.
  • Prepared and edited documents to produce precise, accurate and professional communication.
  • Managed daily data entry and kept clerical information accurate and up-to-date.
  • Input data into spreadsheets and databases.
  • Maintained and updated office records, both digital and physical.
  • Edited documents to keep company materials free of grammar errors.
  • Compiled and analyzed data to produce reports.
  • Coordinated meetings between Sheriff's Department Legal team and County Counsel.
  • Compiled evidence requested during Discovery
  • Coordinated depositions for Sworn staff

Education

Westminster High School
Westminster, CA

High School Diploma
06.1994

Skills

  • Travel Arrangement Management
  • Executive Calendars
  • Company Event & Meeting Coordination/Management
  • Cross Functional Team Collaboration
  • Problem Resolution
  • Advanced MS Office Suite Proficiency
  • Executive Travel
  • Meeting Agendas and Minutes

Timeline

Executive Assistant

Reckitt Benckiser Health (US)
06.2018 - Current

Market Center Administrator

Keller Williams Realty
03.2010 - 04.2018

Office Assistant II

Orange County Sheriff's Department
09.2005 - 02.2009

Westminster High School

High School Diploma

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Laurel OchareonExecutive Assistant