Hi, I’m
Lauren Ell
Secaucus,NJ
Overview
11
years of professional experience
Work History
The Last Frontier
Senior Executive Administrative Assistant
11.2014 - 01.2020
Job overview
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Organized and updated schedules for executives.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Organized weekly staff meetings and logged minutes for corporate records.
- Arranged rapid office equipment repair and maintenance with vendors.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Trained junior office staff in correct procedures and reporting requirements.
- Managed invoicing and payment processing operations.
Insurance Coverage Specialists
Executive Administrative Assistant
01.2010 - 12.2015
Job overview
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Used software to coordinate meetings, appointments and tasks senior executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Scheduled appointments and handled calenders for senior leadership.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Transcribed phone messages and relayed to appropriate personnel.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Investigated topics and produced concise summaries use.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Education
Hudson County Community CollegeJersey City, NJ
Associate of Applied Science from Business
05.2020
Skills
- Video Conferencing Software
- Travel Arrangement Coordination
- Invoice Preparation
- Records Management Databases
- Visitor Greeting
- Office Supplies and Inventory
- Document Filing and Retrieval
- Meeting Agenda Preparation
- Call Routing
- Calendar and Scheduling Software
- Business Operations
- Human Resources Department Processes
- Intuit QuickBooks
- Executive Schedule Management
Languages
Spanish
Professional Working
Timeline
Senior Executive Administrative Assistant
The Last Frontier
11.2014 - 01.2020
Executive Administrative Assistant
Insurance Coverage Specialists
01.2010 - 12.2015
Hudson County Community College
Associate of Applied Science from Business
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