Lauren Jablonski
Littleton,CO
Summary
Attentive C-Suite Executive Assistant adept to occupying a position that requires a broad skill set. Excellent multitasker, problem-solver, and relationship-builder. Ready to offer 10 years of experience and pursue a similar role with a new company. Willing to relocate.
Overview
8
8
years of professional experience
Work History
Executive Assistant to the President / CEO and SVP
Colorado Hospital Association
04.2022 - Current
- Communicate directly with the Senior Vice President to manage daily activities and tasks that effectively and efficiently support the Senior Vice President to manage daily activities and tasks that effectively and efficiently support the President/CEO and Senior Vice President
- Create, assemble, and distribute meeting materials to Board of Trustees and establish close professional relationship with Board Chair
- Prepare administrative and logistical details of Executive level meetings (ie. Board of Trustees, Executive Committee, etc)
- Prepare and review presentations for President and Senior Vice President
- Compose meeting minutes in draft/final formats through a formal writing style
- Draft correspondence, agendas, memoranda, and other documentation as needed and review materials to ensure consistency/adherence to organizational style guide standards
- Assist with large member mailings using Outlook, Word, Excel, and Member Suite mail merge applications
- Coordinate travel arrangements for the President and SVP both domestic and international
- Enhance Executive efficiency by managing and prioritizing President's and Senior Vice President's daily schedule, appointments, and travel arrangements
- Manage sensitive information discreetly, maintaining strict confidentiality in all aspects of Executive support
- Facilitate seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls
- Organize and coordinate conferences and monthly meetings
- Represent the organization and President at industry conferences and events
Chief Communications Officer Executive Assistant
Colorado Community College System (CCCS)
02.2020 - 04.2022
- Managed and executed large-scale events at the Governor's Mansion and Mayor’s Residence
- Composed, proofed, and distributed communications for CCO (emails, special announcements, system-wide messaging)
- Created presentation materials to support Chancellor’s external events, hearings, and State meetings via Microsoft Office platforms
- Managed all appointments for CCO and booked appropriate travel accommodations (air, ground, lodging)
- Prepared monthly expense reports for CCO
- Managed office organization and upkeep including storage organization and cloud files
- Provided project management for various projects, ensuring timely response, execution, and deadlines; including projects with contracted vendors
- Ensured brand consistency and accuracy across email communications and website content
- Optimized social media presence by creating engaging campaigns and monitoring performance metrics
- Increased media coverage with targeted pitches, press releases, and tailored story angles
- Negotiated contracts with vendors to secure favorable terms without compromising quality or delivery timelines
Registrar's Program Assistant
Florida Atlantic University
08.2019 - 01.2020
- Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills
- Processed incoming registration and degree paperwork
- Created and updated records and files to maintain document compliance
- Managed team of 5 employees (created schedules, approved payroll, approved/denied time requests, handled escalated calls)
- Ensured academic records were correctly processed and/or corrected
- Planned and coordinated activities to boost employee engagement
- Consulted with other departments ensure standards and regulations were met
- Developed training materials for staff members, increasing overall competency levels
- Trained and supervised employees on office policies and procedures
Operations Specialist
Children of America
05.2019 - 08.2019
- Prepared and ran daily reports by collecting, merging, and analyzing information
- Handled food orders and shipping inquiries for 30 childcare centers
- Managed client relationships and business requirements for 30 childcare centers
- Monitored staff and children for 30 childcare centers ensuring all parties were accounted for and on time via security software
- Oversaw day-to-day operations, delegating tasks appropriately to ensure smooth workflow and timely completion of projects
- Boosted customer satisfaction, addressing client concerns in a timely and professional manner
- Collected, arranged, and input information into database system for 30 childcare centers across the United States
Executive Assistant to the President
Florida Atlantic University
09.2016 - 05.2019
- Prioritized President’s invitations, phone calls, mail and kept track of tasks to ensure timely delivery
- Developed visual presentations for Executive Leadership team
- Facilitated meetings between University officials, Board of Trustee members, and Board of Governors
- Coordinated and presented New Student Orientations and Summer Recruitment programs for incoming freshmen and transfer students
- Provided training to staff for orientations, recruitment, and lobbying events
- Discussed initiatives to House Representatives in Tallahassee, FL and Washington, D.C to obtain funding for University research.
- Screened calls and emails and responded accordingly to support Executive correspondence
- Took notes and dictation at meetings for recordkeeping
- Upheld strict timetables by maintaining accurate, balanced calendars
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners (President's Gala, Student Government Award Ceremony)
Education
Bachelor of General Studies – Charles E. Schmidt College of Science -
Florida Atlantic University
Boca Raton, FL08.2019
Skills
- Budget Forecasting
- Expense Monitoring / Reporting
- Event Coordination
- Travel Planning
- Communications
- Data Entry
- Scheduling
- Advanced multitasking
- File Organization
- Meeting facilitation
Accomplishments
- Recipient of the 2017 Student Affairs Honors Award (Florida Atlantic University)
- Inducted into The National Society of Collegiate Scholars in 2017 (Florida Atlantic University chapter)
- Recipient of the 2017-2018 Student Body President’s Excellence Award (Florida Atlantic University)
- Recipient of the 2018-2019 Student Body President’s Excellence Award (Florida Atlantic University)
- Accepted 2018 award presented by the City of Boca Raton for a commitment to leadership and participation in local community affairs (Florida Atlantic University Student Government)
Timeline
Executive Assistant to the President / CEO and SVP
Colorado Hospital Association
04.2022 - Current
Chief Communications Officer Executive Assistant
Colorado Community College System (CCCS)
02.2020 - 04.2022
Registrar's Program Assistant
Florida Atlantic University
08.2019 - 01.2020
Operations Specialist
Children of America
05.2019 - 08.2019
Executive Assistant to the President
Florida Atlantic University
09.2016 - 05.2019
Bachelor of General Studies – Charles E. Schmidt College of Science -
Florida Atlantic University
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