Summary
Overview
Work History
Education
Skills
Timeline
Generic

Lauren Klein

Levittown,PA

Summary

Over ten years of experience working in an office environment; supporting projects while maintaining a solid work reputation. Accustomed to meeting tight deadlines with a solid track record of consistently striving to exceed company goals and customer expectations. Excellent telephone, interpersonal, communication and organizational skills. A solid reputation in improving processes and time management. Caring and proactive leader – creative and well organized Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

22
22
years of professional experience

Work History

Senior Facilities Coordinator

Educational Testing Service
12.2013 - Current
  • Process all purchase requests for the division through PeopleSoft including capital, expense and contracts, monitoring workflow from placement of order to delivery of product/services
  • Continually monitor payments against POs, interfacing with Accounts Payable, management and divisional budget manager
  • Receive and process vendor invoices, apply proper account coding, line allocation and purchase order information
  • Review invoices for accuracy and work/project completion
  • Work closely with budget manager, Supplier Management and Accounts Payable to monitor any changes in terms or payments of contracts
  • Interact with vendors and clients to resolve issues and concerns regarding invoicing and purchase orders
  • Provide data and support for budgeting, financial planning, year-end close, and Cash Flow monitoring
  • Audit purchase requests and purchase orders placed for Facilities to ensure coding is accurate
  • Notify Supplier Management and Budget Manager of required changes
  • Act as resource person for PeopleSoft processes and procedures
  • Review the Net Book Value report and all fixed assets for Facilities
  • Identify all impaired assets and follow procedures set by the accounting group to remove all assets no longer in use
  • Process monthly Journal entries and accruals
  • Guide staff on use and creation of documents, presentations, spreadsheets, databases, SharePoint sites or other business software (PeopleSoft, PaymentNet, TM1, etc.) Determine capability of current processes; monitor/guide development of processes and procedures to a higher level of maturity by evaluating/streamlining procedures to increase efficiency and reduce cost
  • Manage the Electronic Vehicle Charging Station Program
  • Monitor Purchasing Card statement reports for the Facilities Department
  • Verify compliance with finance policies and budgets
  • Compile and submit reports to Corporate Security and Environmental Management as required such as recycling and tonnage reports.

Administrative Professional I

Educational Testing Service
07.2012 - 12.2013
  • Create and update meeting notices for multiple calendars, book rooms in the resource scheduler system
  • Handle all records management as the Record Management Coordinator for Facilities
  • Field and respond to phone calls from the hotline resulting in the entering of work orders
  • Set up travel arrangements for the facilities management and staff
  • Upon their return complete and submit expense reports to ensure reimbursement of expenses
  • Completed all mileage reports submitted to me from management and staff
  • Submit and followed up on any learning requests made by management and staff in the Facilities department
  • Accurately distributed all correspondents delivered to Facilities intended for individuals and departments in Facilities
  • Record, maintain and update all spreadsheets for all gas and meter readings done daily pertaining to the automotive department, which is later used for monthly reporting
  • Submit and track daily ordering for various office needs and supplies
  • Insured that all equipment was working properly and fully stocked for all the daily needs
  • Manage changes, billing and receipts for Cintas uniforms for the departments that require the daily use of uniforms and weekly cleaning
  • Update employee records contact information and employee numbers on a monthly basis.

Proofreader / Editor

Education Testing Service
12.2011 - 07.2012
  • Responsible for the detailed review and approval of content for Praxis, GRE, TExES and CLEP examinations
  • Ensure that the questions have retained the appropriate company style, content and format
  • Developed Excel Spreadsheets to organize grouping of test questions for the AD review team
  • Trained new-hires on the process of proofreading test content in an efficient and detailed manner
  • Contributed to the writing of training materials and checklists to ensure quality control of all material reviewed
  • Efficiently organized, classified, and reviewed over 5,000 test questions within multiple test subjects
  • Took a leadership role by processing and organizing all reviewing material for the AD review team.

Head Teacher

The Goddard School
08.2009 - 12.2011
  • Designing an appropriate educational program to support the goals and development level of the children in the classroom
  • Adapting program activities to meet the individual needs of children
  • Presenting expectations that are appropriate to the child's age and development level
  • Communicating appropriately with parents and fellow staff.

Merchandise and Customer Assistant

Sears
09.2004 - 09.2008
  • Greeted and directed visitors / customers to their destination and provided general information
  • Assisted with special projects, such as set up promotional displays; makes signs or arrange merchandise on counters or tables to promote sales.

Summer Intern

Education Testing Service
- 08.2008
  • Summer 2005: Advanced Placement Art Program - Processed Advances Placement art projects
  • Administrative Assistant- Meeting notes and various administrative duties such as fielding telephone calls, word processing, filing, and faxing
  • Summer 2006 & 2007: Praxis - Worked extensively with Microsoft Excel, recruitment, and customer service
  • Summer 2008: National Board - Recruitment of teachers for readings and scoring
  • Obtain advertising of the National Board in educational magazines and educational websites
  • Create spreadsheets to track all recruiting and contact information of teachers interested in scoring the National Board exam.

Administrative Assistant

Clarence J. Venne LLC
09.2001 - 05.2005
  • Provided quality computer and office support with professionalism and knowledge of office procedures and policies
  • Provided routine administrative support to include composing and typing documents, creating spreadsheets, sending emails, filing, faxing, etc
  • Prepared and processed expense reports
  • Coordinated business trips and created itineraries
  • Created all necessary daily, weekly and month
  • Handled high level of inbound and outgoing calls on a daily basis.

Education

Skills

  • Microsoft Office suite, PeopleSoft, Concur, Certify Travel, Tririga Work Requester
  • Vendor Coordination
  • Special Projects
  • Contracts Management
  • Cost-Reduction Methods
  • Planning and Scheduling
  • Budget Administration
  • Data Analysis
  • Finance and Accounting Oversight
  • Cost Analysis and Savings
  • Decision-Making
  • Process Improvements

Timeline

Senior Facilities Coordinator

Educational Testing Service
12.2013 - Current

Administrative Professional I

Educational Testing Service
07.2012 - 12.2013

Proofreader / Editor

Education Testing Service
12.2011 - 07.2012

Head Teacher

The Goddard School
08.2009 - 12.2011

Merchandise and Customer Assistant

Sears
09.2004 - 09.2008

Administrative Assistant

Clarence J. Venne LLC
09.2001 - 05.2005

Summer Intern

Education Testing Service
- 08.2008

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Lauren Klein