Lauren Moore
Santa Monica,CA
Summary
Experienced Executive Assistant with 17+ years of experience providing administrative support to senior-level executives. Expertise in calendar management, document preparation, and project coordination.
Overview
22
22
years of professional experience
Work History
Executive Assistant/Office Manager
Purlisse/Yensa/JooY
03.2024 - 07.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Provided professional administrative support during meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Labeled packages with appropriate shipping information for accurate deliveries.
- Assembled boxes, cartons and containers to package items.
Executive Assistant
Bite Toothpaste Bits
03.2021 - 02.2024
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Supported CEO in decision-making processes by conducting research and presenting findings in clear formats.
- Labeled packages with appropriate shipping information for accurate deliveries.
- Assembled packages according to meet specific customer requirements.
Executive Assistant
STAR Education
04.2007 - 08.2020
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Provided exceptional administrative support to executive staff members through calendar management, travel arrangements, and document preparation.
- Processed invoices and payments in line with company policies and procedures.
- Ensured smooth event transition with thorough pre-event walkthroughs and detailed day-of coordination efforts.
- Improved office efficiency by implementing new filing systems and document management processes.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Administrative Assistant
Pico Partnership
04.2003 - 04.2007
- Oversaw daily activities, provided support to visitors, answered phone calls, organized appointments, and updated administrative systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained inventory of office supplies and placed orders.
Education
Business Management -
University of Phoenix
06.2011
Skills
- Proficient with Microsoft Office Applications, Slack, Asana & Notion
- Marketing Strategies & Campaigns
- Focus Group & Market Research
- Public & Media Relations
- Corporate Communications
- Product Positioning & Branding
- Web & Print Content Development
- Creative Team Leadership
- Development of Training Materials
- Sales Collateral & Support
- Mastery of Standard Clerical Duties
- Excellent Verbal and Written Communication skills
Timeline
Executive Assistant/Office Manager
Purlisse/Yensa/JooY
03.2024 - 07.2025
Executive Assistant
Bite Toothpaste Bits
03.2021 - 02.2024
Executive Assistant
STAR Education
04.2007 - 08.2020
Administrative Assistant
Pico Partnership
04.2003 - 04.2007
Business Management -
University of Phoenix
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