Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Lauren Ruiz

Miami,FL

Summary

Experienced Executive and Administrative Assistant with a proven track record in supporting high-level executives and optimizing office operations. Skilled in project management, event coordination, and digital marketing with a focus on enhancing organizational efficiency and driving key initiatives. Strong interpersonal and communication skills, with the ability to foster positive work environments and build collaborative relationships. Seeking to leverage a diverse skill set in administration, project leadership, and operational support in a dynamic and fast-paced environment.

Overview

5
5
years of professional experience

Work History

Executive Assistant to the Chief Operating Officer (COO)

EccoLab Group Co.
01.2023 - Current
  • Led high-priority projects: Directed the development of the PHLEBIO APP, ensuring project milestones were met, contributing to more efficient phlebotomy management.
  • Optimized executive operations: Managed executive calendars, scheduled meetings, coordinated travel, and tracked action items, maximizing the COO’s productivity and time management.
  • Facilitated meetings and events: Organized successful meetings and company events through meticulous planning, coordination, and logistical support, ensuring seamless execution.
  • Executive recruitment and HR support: Coordinated hiring processes for senior positions and handled confidential HR matters, maintaining compliance with privacy laws.
  • Leadership and mentorship: Led staff and vendors to deliver high-level service and mentored employees across the organization, fostering their professional development.
  • Digital marketing and communications: Supported the company’s online presence by managing social media accounts and website content, enhancing engagement and brand visibility.

Administrative Assistant

Trinity International University
03.2020 - 01.2023
  • Led data digitization: Spearheaded the digitalization of 30+ years of records, enhancing data security and accessibility.
  • Boosted enrollment inquiries: Worked with external marketing partners to significantly increase student engagement and inquiries.
  • Managed events and office operations: Organized key events such as graduation ceremonies and holiday parties, boosting morale and supporting university-wide initiatives.
  • Streamlined office support: Answered multi-line phone systems, routed calls, delivered messages, and greeted visitors, ensuring a smooth daily workflow.
  • Proactive supply management: Maintained office supply inventory, ensuring timely reordering to avoid disruptions.
  • Special projects and reporting: Collaborated on various special projects, developed comprehensive reports for management by analyzing data trends, and assisted with research and event logistics.
  • Cross-functional administrative support: Managed filing systems, handled phone and email correspondence, and supported colleagues with daily administrative tasks.
  • Enhanced student services: Assisted students through enrollment processes and provided technical support for virtual and in-person classes.

Education

Associate - Business Administration/Marketing

Miami Dade College
Miami, FL

Skills

  • Microsoft Office
  • Word
  • Excel
  • PowerPoint
  • Publisher
  • Google WorkSpace
  • Adobe Acrobat
  • Slate
  • Asana
  • SalesForce
  • LAbdaq
  • Labnexus
  • Windows Operating Systems
  • Mac Operating Systems
  • Office procedures
  • Presentation Development

Languages

Spanish
Native or Bilingual
English
Native or Bilingual

Timeline

Executive Assistant to the Chief Operating Officer (COO)

EccoLab Group Co.
01.2023 - Current

Administrative Assistant

Trinity International University
03.2020 - 01.2023

Associate - Business Administration/Marketing

Miami Dade College

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Lauren Ruiz