Lauren Rutherford
Summary
Meticulous bookkeeping professional bringing 20+ years of experience in all aspects of bookkeeping, including accounts payable and receivable, budget administration, payroll, payroll reporting, financial data entry and reporting. Demonstrated leadership skills and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in Quickbooks software. Gifted in auditing financial information to find issues and inconsistencies.
Overview
19
19
years of professional experience
Work History
Bookkeeper
Freelance Bookkeeping Services
10.2021 - Current
- Perform a variety of bookkeeping services for clients to include AP, AR, Payroll, Bank Reconciliations, Auditing of Financial Documentation, Clean-Up, Process Implementation and Software Integration.
Office Administrator/Bookkeeper
JC Property Professionals, LLC
02.2023 - 05.2024
- Oversaw daily office/field operations
- Worked with local municipalities to obtain permits, inspections and coordinate all project documentation
- Maintained customer intake requests through CRM Software (Jobber)
- Managed accounts payable along with vendor and subcontractor relations
- Oversaw bookkeeping clean-up, reconciliations and manage all banking functions
- Weekly payroll and payroll quarterly reports along with clean up of prior year payroll reporting and distribution of W2's and 1099's.
- Maintained all data entry, job costing and daily reporting.
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
Office Manager/Bookkeeper
Base 360 LLC
11.2018 - 10.2021
- Controlled and maintained all Accounts Payable/Receivable for multiple businesses
- Completed all Payroll, Payroll Liabilities, Quarterly Reports, W2s & 1099s for multiple businesses
- Maintained and Reported Sales & Use Tax
- Prepared all monthly bank/credit card reconciliations
- Prepared Profit and Loss Statements & Balance Sheets
- Completed all data entry
- Executed monthly/quarterly/yearly auditing of financial information against job/overhead costs
- Oversaw and assisted with Project Administration/Contract/Budget Management for over 15+ million in total project values
- Completed monthly Payment Applications under AIA requirements (to include all supporting documentation and schedule of values) at up to 1 million dollars per month for both cost plus and fixed priced contracts
- Implemented and managed multiple workflow & organizational processes
- Managed General Liability & Workers Compensation Policies & Audits, Employee & Subcontractor Documentation, multiple insurance policies to include equipment, builders risk, auto, etc
- Implemented usage of Buildertrend Project Management software to better track project costs, change orders, schedules, subcontractors and daily labor costs
- This included building and integrating a Purchase Order system
- Successfully integrated Quickbooks with Buildertrend Project Management software
- Oversaw daily office operations as well as administrative staff and daily supply deliveries.
Bookkeeper
Graceland-Westville Funerals & Cremations
02.2015 - 12.2015
- Entered and maintained Accounts Payable/Receivable
- Completed Payroll, Payroll Liabilities, Quarterly Reports
- Maintained and reported all Sales & Use Tax
- Completed Bank/CC Reconciliations, Bank Deposits, and maintained Petty Cash records
- Maintained Data Entry
- Assisted with Contract Management
- Maintained and processed Purchase Orders
- Oversaw Inventory Management
- Maintained bookkeeping for parent companies - Traditions Care, LLC., Lifetrust, LLC., Simply Cremation, LLC.
Office Manager
Chumney & Associates, Inc.
12.2013 - 11.2014
- Maintained Daily/Monthly budget monitoring for Search Engine Marketing (Google, Youtube, Yahoo/Bing) for over 100+ clients
- Executed Co-op filing & documentation for reimbursement to clients from manufacturers (Ford, GM, Kia, Dodge, etc.) for monthly revenue spent towards new car advertising
- Prepared client pre/monthly closeout billing for various marketing projects/events
- Completed monthly client vendor billing
- Managed monthly auditing of overages & overfunding for over 100+ clients.
Office Manager/Bookkeeper
Satchel Construction, LLC.
10.2012 - 11.2013
- Managed Accounts Payable/Receivable
- Completed all Payroll, Payroll Liabilities, Quarterly Reports, W2s & 1099s
- Maintained all Sales & Use Tax reports and monthly filing
- Completed all Bank/CC Reconciliations, Bank Deposits
- Performed all Data Entry
- Maintained and prepared Cost vs
- Estimate recording and reporting
- Performed Contract Management (Pay Apps, Field Reports, etc.)
- Oversaw Budget Management
- Oversaw HR Including: GL & Worker's compensation Audits, Employee & Subcontractor documentation as well as any and all other insurance policies/documentation
- Implemented and managed workflow & documentation organizational processes.
Office Manager/Contracts Administrator
AAG, LLC
02.2011 - 02.2012
- Managed Accounts Payable/Receivable
- Completed all Payroll, Payroll Liabilities, Quarterly Reports, W2s & 1099s
- Maintained all Sales & Use Tax reports and monthly filing
- Completed all Bank/CC Reconciliations, Bank Deposits
- Performed all Data Entry
- Maintained and prepared Cost vs
- Estimate recording and reporting
- Performed Contract Management (Pay Apps, Field Reports, etc.)
- Oversaw Budget Management
- Oversaw HR Including: GL & Worker's compensation Audits, Employee & Subcontractor documentation as well as any and all other insurance policies/documentation
- Implemented and managed workflow & documentation organizational processes.
Office Manager/Bookkeeper
Lohr Plumbing, Inc.
03.2005 - 06.2010
- Managed Accounts Payable/Receivable
- Completed all Payroll, Payroll Liabilities, Quarterly Reports, W2s & 1099s
- Maintained all Sales & Use Tax reports and monthly filing
- Completed all Bank/CC Reconciliations, Bank Deposits
- Performed all Data Entry
- Maintained and prepared Cost vs
- Estimate recording and reporting
- Performed Contract Management (Pay Apps, Field Reports, etc.)
- Oversaw Budget Management
- Oversaw HR Including: GL & Worker's compensation Audits, Employee & Subcontractor documentation as well as any and all other insurance policies/documentation
- Implemented and managed workflow & documentation organizational processes.
Education
Skills
- Accounting and bookkeeping
- Accounts Receivable
- Quickbooks
- Invoice Processing
- Accounts Payable
- Payroll Processing
- Account Reconciliation
- Bank Reconciliation
- Financial Reporting
- Data inputting
- Expense Tracking
- Payroll Administration
- Vendor Management
- Payroll Preparation and Processing
- General Ledger Management
- Customer Relations
Associations
- South Carolina Notary Public (2031)
- Member - National Association of Certified Public Bookkeepers
Timeline
Office Administrator/Bookkeeper
JC Property Professionals, LLC
02.2023 - 05.2024
Bookkeeper
Freelance Bookkeeping Services
10.2021 - Current
Office Manager/Bookkeeper
Base 360 LLC
11.2018 - 10.2021
Bookkeeper
Graceland-Westville Funerals & Cremations
02.2015 - 12.2015
Office Manager
Chumney & Associates, Inc.
12.2013 - 11.2014
Office Manager/Bookkeeper
Satchel Construction, LLC.
10.2012 - 11.2013
Office Manager/Contracts Administrator
AAG, LLC
02.2011 - 02.2012
Office Manager/Bookkeeper
Lohr Plumbing, Inc.
03.2005 - 06.2010