Netsuite
Hi, I’m
Lauren Wilson
Apopka,FL
“Make the most of yourself by fanning the tiny, inner sparks of possibility into flames of achievement.”
Golda Meir
Summary
Detail-oriented Accounts Payable Specialist with 4 years of demonstrated experience in manufacturing and hospitality. I have had success in managing certain aspects of the accounting processes, using creative and out-of-the-box thinking to strengthen these systems for ease of use and understanding. Skilled at fixing account and data discrepancies with professionalism and using the tools I have available. Making sure things are right is very important to me. I care about the work I do, and am always there when the team needs an extra hand.
Overview
5
years of professional experience
Work History
Earl Enterprises
Accounts Payable
05.2023 - 10.2024
Job overview
- Auditing invoices sent to us by Restaurants we manage
- This entails checking the physical invoice against what was uploaded by the restaurant into Business Central using MenuLink
- Sorting through packets, separated by Restaurant location, and gathering check payments, paid outs or any petty cash payments to hand over to the A/P Supervisor
- Adjusting invoices that were incorrectly altered by whoever uploaded them at the Restaurant
- This is important to catch to avoid any further issues with vendor account reconciliation at the end of the period
- Scanning all invoices and payments into Business Central after audit is complete
- Entering invoices and credits from multiple vendors into Business Central
- Entering manual check payments made to vendors into Business Central
- Ensuring all invoices that are uploaded to Business Central using MenuLink are uploaded under the correct vendors and vendor locations
- Researching the correct vendor number or vendor location and changing that information on any invoice that was uploaded under the incorrect vendor number
- Compiling Excel Books for each concept, sorting them by restaurant location and adding vendor information for each location to quicken the auditing process when new invoices are uploaded into Business Central with MenuLink
Paradise Grilling Systems
Accounts Payable Specialist
04.2022 - 02.2023
Job overview
- Review and process vendor invoices that come in via the company’s designated A/P email and the company’s PO Box
- Estimated 175+ invoices per week
- Distributing mail to the correct departments
- As A/P Specialist, I was responsible for processing payments for both subsidiaries within the company on designated days each week
- Paying all utility bills, repair or maintenance invoices, along with rent and yearly taxes for 37+ showrooms across the US
- Processing invoices for new showroom construction or renovations
- Three-way matching for all materials ordered and invoiced, as well as communicating with vendors regularly to discuss payment schedules or any discrepancies regarding invoices
- Keeping track of all 1099 vendor payments and corresponding documentation
- Utilizing A/P Aging Reports to ensure all vendors are paid promptly
- Reconciling all credit card statements for each company card holder
- Utilizing Dropbox to organize (and create) electronic copies of all receipts and invoices, as well filing hard copies
- Performing check runs each week, and keeping track of those payments/terms using a designated Excel spreadsheet that kept track of outstanding balances
- Processing vendor prepayments in Netsuite
- To assist in keeping costs low, I took it upon myself to make sure we were paying the least amount of fees possible when making online payments (I.E
- Opting to pay a utility bill using ACH instead of paying $15 to use the company’s credit card)
- I saved the company roughly $1,000 per month by doing this
- Assisting HR during payroll by processing toll invoices for 30+ company vehicles and calculating the amount to be deducted from their pay using the formula set forth by the company (I.E
- District managers only had 20% of the toll amount deducted from their pay)
- Creating vendor accounts in Netsuite and keeping all pertinent information up to date
- Receiving, distributing, and keeping track of all company vehicle insurance
- Keeping hard copies of insurance documents as instructed and organizing them into a file of hard copies as well as scanning them into Dropbox to have easier access to electronic copies to distribute to the company vehicle drivers.
Paradise Grilling Systems
Administrative Assistant
04.2021 - 04.2022
Job overview
- Entering all sales contracts into a dedicated Excel spreadsheet that was used as Power BI’s information source to assist customer service with scheduling deliveries and collecting any unpaid balances
- Average of about 200 contracts per week
- During any home shows our company participated in, that number sometimes doubled
- Being responsible for closing orders once they were confirmed to be delivered
- Mapping delivery routes daily using Dispatch Track
- Assisting A/R with sales order entry.
Sedgwick
Administrative Assistant (temp contract)
01.2021 - 03.2021
Job overview
- Utilizing C-Tabs to generate insurance claims and to correct auto generated claims
- Communicating with insurance agents to gather accurate information for claims
- Researching claim information received from agents to determine what type of claim it was (property, general liability, auto liability, etc.) Creating about 15-20 claims per day on average, mainly due to the winter storm that hit Texas that year
- Exporting claims to XACT
- Utilizing an Excel workbook that acted as a guide to assist us in identifying which insurance company was handling a claim
- General administrative duties, such as double checking older claims to investigate why the system still has them open, and emailing client examiners to relay pertinent information about any claims they were assigned.
Hogar R.E.S.A.
Assistant Director
07.2019 - 01.2021
Job overview
- Assisting with clerical work, filing, keeping resident files up to date, drafting thank you letters to donors, overseeing resident activities like chores, group therapy or community outings, searching resident’s belongings during their ingression, completing intake paperwork, keeping the office clean and tidy, mediating any issues between residents, and assisting with the weekly Director’s Report.
Education
P.A.C.E. (Homeschooling Program)
High School Diploma
06-2008
Skills
- Creative thinking
- Written communication
- ERP systems knowledge
- Financial research
- Transaction verification
- GAAP understanding
- Payment Processing
- Invoice Processing
- Account Reconciliation
- Month-end closing
- Microsoft Excel
- Microsoft Word
- Analytical thinking
- Accounts payable
- Accounts receivable
- Manufacturing operations
- Three-way matching
- Vendor Relationship Management
- Data Entry
- Problem Resolution
- Staff training
- Time management
- Bank Reconciliation
Software
QuickBooks Desktop
Business Central
Microsoft Excel
Microsoft Word
Microsoft Outlook
Hobbies and Interests
- Reading
- Comedy
- Photography
- Fashion
- Learning new things
- Ocean life
- Technology
- Space
- Traveling
- Buffy the Vampire Slayer
Work Preference
Work Type
Full TimeContract WorkWork Location
On-SiteRemoteHybridImportant To Me
Career advancementWork-life balanceCompany CulturePaid time offHealthcare benefitsTimeline
Accounts Payable
Earl Enterprises
05.2023 - 10.2024
Accounts Payable Specialist
Paradise Grilling Systems
04.2022 - 02.2023
Administrative Assistant
Paradise Grilling Systems
04.2021 - 04.2022
Administrative Assistant (temp contract)
Sedgwick
01.2021 - 03.2021
Assistant Director
Hogar R.E.S.A.
07.2019 - 01.2021
P.A.C.E. (Homeschooling Program)
High School Diploma
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