Laurie Springs
New York
Summary
Vibrant Executive Assistant supporting C-suite and senior leadership across luxury, finance, healthcare, consulting, nonprofit, and global corporate environments. Brought into executive offices during transitions and high-demand periods to restore structure, manage complexity, and deliver seamless executive support.
Overview
6
6
years of professional experience
Work History
Executive Assistant to the SVP
Moet Hennessy USA
New York
12.2019 - 02.2020
- Managed SVP calendar, anticipating key dates and scheduling internal and external meetings, budget planning sessions, compensation reviews, off-site training, and employment interviews to optimize SVP's time.
- Coordinated logistics for conference room reservations and setup, ensuring seamless catering and technical support for successful meetings.
- Reconcile travel expenses promptly and accurately using Concur.
- Acted as relief receptionist and gatekeeper. Welcomed guests, clients, and interview candidates by greeting them with first-class service. Evaluated and screened incoming calls for priority, resolution, routing, or response.
- Coordinated with other EA's to ensure efficient workflow between departments.
Executive Assistant to the President and CEO
Guttmacher Institute
New York
08.2019 - 10.2019
- Anticipated the president's needs by preparing, producing, and distributing briefing materials for meetings, conferences, presentations, and travel to ensure informed decision-making.
- Managed the president’s schedule for internal and external meetings, conferences, and teleconferences; prioritized and screened meeting requests to optimize time.
- Coordinated travel itineraries and agendas, compiling essential documents for meetings and updating the president on developments and changes to the calendar.
Executive Assistant to the Vice President
Omnicom Health Group
New York
01.2019 - 04.2019
- Managed calendar and scheduled appointments to optimize executive time.
- Composed and distributed email correspondences, memos, and forms; ensured timely completion of tasks.
- Participated in frequent communication with other administrative team members, human resources, and the finance department on special projects and events.
- Handled confidential information with discretion and sensitivity.
HR Administrative Assistant University Recruiting
Grant Thornton
New York
09.2018 - 11.2018
- Coordinated with team leaders to clarify hiring needs and facilitate preparation of internship interview packets, name tags, and shipping of company branded materials for career fairs.
- Compiled and analyzed recruiting metrics after each College/University event to evaluate candidate engagement.
- Updated candidate tracking system and pipeline data using Yello applicant tracking software to enhance recruitment efficiency.
Executive Assistant to the SVP
Advise Technologies
New York
01.2018 - 07.2018
- Managed the corporate calendar and coordinated meetings and logistics for CEO, executive team members with an understanding of business priorities.
- Coordinated HR projects and scheduled weekly interviews and monthly meetings, training sessions, and surveys to support team objectives.
- Resolved employee queries related to office management by providing timely information.
- Liaised with facility management and vendors, ensuring seamless operations for cleaning, catering, and security services.
Executive Assistant to the Managing Partner
East End Advisors
New York
10.2016 - 12.2017
- Screened and answered incoming calls for the Managing Partner to facilitate effective communication.
- Coordinated preparation of memorandums, reports, and spreadsheets by editing text and slides to ensure accuracy and clarity.
- Distributed daily financial reports, fund letters, and correspondence.
- Managed inventory of office supplies and equipment, ensuring availability to support daily operations.
Executive Assistant to the SVP
Foundation of Jewish Philanthropies
New York
06.2017 - 10.2017
- Delivered high-level administrative support to SVP of Claim & Litigation Services by managing an active calendar, preparing correspondence, arranging detailed travel plans and itineraries, and compiling documents for travel-related meetings to ensure efficient operations.
- Managed executive schedules and coordinated meetings for the senior leadership team via Zoom.
- Prioritized and managed multiple projects simultaneously, ensuring timely follow-through workflow, and support team objectives.
Executive Assistant to Chief Program Director
SAGE USA (Services & Advocacy for GLBT Elders)
New York
03.2017 - 06.2017
- Handled complex scheduling and meeting coordination.
- Managed expense reports, ensuring accurate tracking and timely processing.
- Provided administrative support in preparing SAGE materials for the Director of Programs.
- Collected client data from Case Managers and entered information into various data entry systems.
Executive Assistant/Office Manager
AbleTo Healthcare
New York
02.2016 - 09.2016
- Directly supported and maintained calendars for the Chief Medical Officer; arranged, coordinated, and prioritized scheduling and travel logistics.
- Liaised between Board Members and the Senior Leadership team to ensure effective coordination of quarterly Board Meetings.
- Researched materials and assembled presentations to enhance engagement for the quarterly Town Hall Meeting.
- Oversaw office services, ensuring security, reception functionality, and supply availability.
Executive Assistant to the Financial Director
Navigant Consulting Inc
New York
06.2015 - 12.2015
- Coordinated calendars, team attendance, meetings, and travel arrangements to optimize scheduling and resource allocation.
- Supported Senior Director and project managers with administrative tasks to facilitate project execution.
- Reserved conference and meeting rooms based on team needs and availability.
- Maintained contact lists and handled correspondence by photocopying, scanning, and distributing memos, letters, and forms.
Executive Assistant to the Financial Director
Hess Corporation
New York
04.2014 - 05.2015
- Coordinated timely preparation and formatting of Form 10-Q, financial reports, and quarterly earnings releases to support compliance and reporting accuracy.
- Accelerated the transition of the entire Corporate Accounting department’s files from Hess New York to Hess Houston including the archival and transferring of files to Iron Mountain storage facility.
- Managed calendars and coordinated meetings, travel arrangements, and processing of expense reports while ensuring efficient handling of documents through photocopying, scanning, and electronic filing.
- Reserved conference and meeting rooms, organized catering for internal meetings.
Education
Some College (No Degree) - Business Administration
Borough of Manhattan Community College
New York, NYSkills
- Microsoft Office Suite proficiency
- Google Drive applications
- Zoom platform
- Executive support
- Calendar and travel management
- Conference logistics coordination
- Document preparation and organization
- Expense reconciliation
- Time management
- Attention to detail
- Customer service excellence
- Problem-solving abilities
Timeline
Executive Assistant to the SVP
Moet Hennessy USA
12.2019 - 02.2020
Executive Assistant to the President and CEO
Guttmacher Institute
08.2019 - 10.2019
Executive Assistant to the Vice President
Omnicom Health Group
01.2019 - 04.2019
HR Administrative Assistant University Recruiting
Grant Thornton
09.2018 - 11.2018
Executive Assistant to the SVP
Advise Technologies
01.2018 - 07.2018
Executive Assistant to the SVP
Foundation of Jewish Philanthropies
06.2017 - 10.2017
Executive Assistant to Chief Program Director
SAGE USA (Services & Advocacy for GLBT Elders)
03.2017 - 06.2017
Executive Assistant to the Managing Partner
East End Advisors
10.2016 - 12.2017
Executive Assistant/Office Manager
AbleTo Healthcare
02.2016 - 09.2016
Executive Assistant to the Financial Director
Navigant Consulting Inc
06.2015 - 12.2015
Executive Assistant to the Financial Director
Hess Corporation
04.2014 - 05.2015
Some College (No Degree) - Business Administration
Borough of Manhattan Community College