Lavonna Buckland
Austin,TX
Summary
Highly organized and proactive Administrative Professional with over 10 years of extensive experience supporting property management operations and executive teams. Skilled in coordinating schedules, managing vendor contracts, preparing reports, and ensuring smooth day-to-day office operations. Know for a professional demeanor, excellent communications, and a solutions-oriented approach that fosters efficiency and collaboration across departments.
Overview
12
12
years of professional experience
Work History
Assistant Property Manager
Stockdale Capital Management
Austin, Texas
06.2024 - Current
- Maintain operations for a Class A Medical Office property, ensuring a professional, well-maintained environment and quick response to tenant needs.
- Coordinate property inspections, vendor performance, and building maintenance to uphold safety and quality standards.
- Responsible for drafting annual operating budgets and obtaining competitive vendor proposals and assist with financial reporting.
- Prepare, review, and process vendor and contractor invoices, maintaining accuracy and budget compliance.
- Support move-ins and move-outs by organizing logistics, documentation and tenant communication.
- Monitor construction projects, track progress, and provide regular updates to Asset Managers.
- Oversee vendor onboarding, contract compliance and insurance certificates (COI's).
- Proficient in Property Management software such as Yardi, Impak, Angus and Microsoft Office.
- Collaborate closely with team members to provide administrative and operational support across all property management funtions.
Property Assistant
Equitable Commercial Realty
Austin, Texas
05.2023 - 12.2023
- Reviewed and maintained accounts receivable and payable reports to ensure accuracy and timely processing.
- Managed and tracked incoming work order requests, coordinating with vendors and internal teams to ensure prompt resolution.
- Prepared service agreements and contract documents for new and existing vendors, maintaining up-to-date records.
- Reviewed, entered, and organized lease documentation into company systems for accurate recordkeeping.
- Created and distributed welcome packets for new tenants, ensuring a smooth onboarding experience and clear communication.
- Prepared bid proposals, managed Certificates of Insurance (COI's) and coordinated vendor compliance documentation.
Executive Assistant
Solution One Industries, Inc.
Killeen, Texas
10.2021 - 01.2022
- Provided high-level administrative support to the CEO, including calendar management, correspondence handling, and meeting coordination.
- Attended leadership meetings to document action items, manage agendas, and ensure timely follow-up.
- Acted as a delegate for the CEO by reviewing and approving reports and purchase orders.
- Partnered with the Vice President to optimize time management, streamline priorities, and support strategic initiatives.
- Assisted in organizing large-scale planning for monthly and quarterly meetings.
Property Administrator
Transwestern Commercial Services
Alexandria, Virginia
04.2019 - 11.2020
- Provided high-level administrative support to property management and executive teams, handling scheduling, data entry and correspondence.
- Maintained organized filing systems and coordinated communications between tenants, and vendors.
- Conference room reservation management.
- Assisted in processing AR and AP reports, in addition to facilitating quarterly management reports, and annual budget preparation/presentations.
- Scheduled annual safety and CPR training for employees in the Mid-Atlantic region.
Administrative Assistant
Legum and Norman
Alexandria, Virginia
04.2014 - 06.2017
- Managed resident communications, responded to inquiries and maintained professional correspondence.
- Prepared, organized and maintained records including contracts, invoices, and compliance documents.
- Coordinated meetings, agendas, and schedules for board members and management staff.
- Conducted move-in orientations for new owners and tenants.
- Assisted with vendor management, including service agreements.
- Supported office operations by maintaining filing systems, data entry, and general administrative tasks.
Education
High School Diploma -
Annandale High School
Annandale, VA06-2011
Skills
- Tenant Relations & Customer Service
- Budget Preparation & Invoice Management
- Vendor and Contract Administration
- Calendar & Schedule Management
- Office Operations & Coordination
- Data Entry & Report Preparation
- Construction Management
- Project Management
- Document Management & Compliance (COI's, RFP's)
- Microsoft Office Suite (Outlook, Word, Excel)
Timeline
Assistant Property Manager
Stockdale Capital Management
06.2024 - Current
Property Assistant
Equitable Commercial Realty
05.2023 - 12.2023
Executive Assistant
Solution One Industries, Inc.
10.2021 - 01.2022
Property Administrator
Transwestern Commercial Services
04.2019 - 11.2020
Administrative Assistant
Legum and Norman
04.2014 - 06.2017
High School Diploma -
Annandale High School