Summary
Overview
Work History
Education
Skills
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Leah Kotkoff

Leah Kotkoff

Payroll Manager
Stanton,CA

Summary

22+ Years experienced Payroll and Human Resources professional working with a count of 100 up to 8,000 employees and managing up to 18 employees. Seeking long term opportunity. Strong analytical skills. Organized and Creative Detailed and problem solver. Trustworthy with Confidentiality Cooperative, dedicated, efficient Enthusiastic and strong interpersonal skills People and Data Management

Overview

8
8
years of professional experience

Work History

Director of Payroll Services

BOOT BARN INC
Irvine, CA
01.2022 - 09.2022
  • ADP Workforce Now, Kronos (UKG) – 8,800 employees in (47 states) – 8 direct reports
  • Upon starting Boot Barn, I have rebuilt and adding staff accordingly to accommodate the growth of the company
  • I have restructured and implemented efficient processes and built desk procedures as well as built better internal processes
  • Started with a three-day payroll processing time and have brought the time down to two days
  • Along with balancing work duties and created teams for regions of processing, this created more structure and organization of employee’s responsibilities and position ownership
  • Processing and overseeing processing of over 300 stores in 47 states on a Bi-Weekly basis
  • Manage Quarterly and annual SOX, Workers Compensation, 401K, and other financial fiscal and calendar audits
  • Building and utilizing reporting and accurate documentation to keep updated for SOX compliance requirements, making sure any changes in processes are accurately and timely documented and communicated to SOX audit related parties
  • Create and manage all new state agencies tax ID numbers and manager various tax or state payments as needed and not completed by ADP
  • Manage and verify legal issues or compliance issues
  • Promptly clarify and resolve any possible risks or issues before escalated.
  • Coaching and mentoring Payroll Supervisors, Payroll Specialists, and Payroll Coordinator. I use a collaborative management style.
  • I have also coached various colleagues upon request
  • Created department development and incorporated training and advancement opportunities within payroll staff’s annual reviews
  • Oversee current timekeeper systems with continuously building efficiencies, creating, and managing new accrual and earning codes as needed according to changing state compliance requirements
  • Review and process all stock vesting payments, annual bonuses and special executive payroll payments when requested
  • Collaborate with other department heads and assist as needed on special related projects, including upgrades and implementations.
  • Manage year end and related reporting and processing including W2’s and W2c’s as needed.
  • Complied with established internal controls and policies.
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.

Payroll & Total Rewards Manager

TRUE RELIGION JEANS, LLC
Manhattan Beach, CA
09.2019 - 05.2021
  • Ceridian Dayforce – 600 - 2,000 employees - UK, Canada, US (40 states) – 1 direct report
  • Maintained payroll information by calculating, collecting and entering data.
  • Processed new hire paperwork and documents.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.
  • Processed employee W-9 and I-9 forms and managed benefits and leave time.
  • Improved employee satisfaction by 100% by training other employees in correct payroll handling.
  • Fast Paced environment processing and overseeing processing of 3 countries payrolls, Bi-weekly and monthly
  • Provide accounting with 940/941, monthly, quarterly and yearend financial and management reports
  • Ensure all new hires and payroll related changes are properly accounted for within the payroll system
  • Manage Payroll Specialist to ensure timesheets are processed thoroughly and timely through time and attendance software (Dayforce)
  • Leadership role in designing, maintaining and managing payroll system to ensure compliance with all applicable state and federal laws while also ensuring that system is meeting desired internal business needs
  • Complete all W-2c’s as needed and Canada ROE (Record of Employment) filings
  • Review and coordinate administration of garnishments, support payments, and other required withholdings
  • Monitor and manage paid time off policies within the payroll system
  • Complete all internal and external payroll, benefit and accounting audits annual and semi-annual
  • Assist management in improving and enforcing processes and procedures to ensure efficient and accurate payroll department
  • Be a resource to employees to provide them with an understanding of the payroll process as well as assisting with employee questions regarding pay
  • Conducted all Covid 19 case screening with affected employee’s and Workers Compensation Covid reporting
  • All activities related to company benefit programs including open enrollment, file maintenance, documentation preparation and responding to all related questions
  • Main point of contact for Leaves of Absence and handle both field and corporate requests
  • Manage and develop strategies based on organizational reviews
  • Analyze and make compensation and benefits recommendations using internal and external data, including: industry trends, best practices, tax and legislative requirements
  • Collect and leverage feedback from existing employees to define changes and evolutions to total rewards approach, at both field and corporate level
  • Design and manage common compensation components, including salary structure evaluation and design, merit pay processes, job classifications, salary budget review, and market compensation analyses for both corporate and field population
  • Design and manage benefits programs, potentially to include: health, 401k, life, disability, medical savings accounts, paid time off, and voluntary plans
  • Own responsibility for compliance with current and future laws in the area of compensation and benefits in partnership with People Ops, including FLSA, ERISA and ACA
  • Help own performance management process system design & management
  • Lead and administer all incentive plans, including benefits open enrollment, ongoing new employee benefits enrollment, annual audits and all refinements to compensation, benefit and other plans
  • Develop and document procedures to streamline processes and ensure compliance with regulatory requirements and work with HR managers to educate teams
  • Prepare board of directors/compensation committee materials, including analysis of market/peer company compensation practices In partnership with advisors and senior executive leadership
  • Manage vendor/partner relationships, including but not limited to compensation/benefits/retirement/LOA/workers compensation/ergonomics
  • Evaluate internal equity of compensation and total rewards program to drive a high-performing culture
  • Advise leadership of the impact legislation will have on both the company and associates by analyzing and understanding pending and proposed legislation related to benefits, especially at the hourly level
  • Recommend new processes and restructure established processes to ensure they are cost effective and consistent with compensation trends and corporate objectives
  • Provide data analysis and ROI on total rewards plan

Payroll Manager

ALTA HOSPITALS/PROSPECT MEDICAL INC
Norwalk, CA
10.2018 - 04.2019
  • ADP Workforce Now, Ceridian & Ultipro – 5,400 employees in 20 states – 4 direct reports
  • Managing over Regional and multiple 401K funding files bi-weekly, verification of contribution deferral amounts and 401K catch up contributions including union and non-union
  • Releasing files in Principal website and funding all account
  • Benefit auditing and importing of eligibility benefit files weekly
  • Ran Year end reporting and verification of W-2’s, various tax reports, and W-2c’s as needed
  • Maintaining payroll information by designing and restructuring current systems; directing collection, calculation, and entering of data
  • Union and non-union reporting, verifying union due deductions, and approving bi-weekly invoices
  • Updating payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/ division transfers
  • Balance and verify various reports to ensure accurate payroll, detailed verification of complete payroll before final acceptance
  • Complying with State, Federal and local legal requirements by researching current and new laws
  • Developing and enforcing processes and procedures related to payroll across the entire organization, evaluating current best practices to either enhance or propose more effective and efficient practices to ensure accuracy
  • Managing the daily processes of a team of 4 payroll administrators
  • Creating and implementing a scheduling program within the current timekeeper system JBDev
  • Created training and retraining information with coordinating hospital managers and staffing schedulers
  • Post payroll verification of financial amounts for General Ledger purposes and running various scheduled accounting reports

Payroll & Benefits Manager

SOLARIS PAPER INC
Santa Fe Springs, CA
04.2018 - 10.2018
  • HR management team) – ADP Workforce Now – 1,400 employees /30 states – 1 direct report
  • Managed Bi-Weekly payroll for 3 companies including Multi-States
  • Managed 1 Payroll Administrator onsite and coordinated and lead 3 benefits/Human Resources Administrators remotely
  • Conducted annual open enrollment for 3 companies with heavy reporting to benefit broker with negotiation and presentation decisions of new enrollment year plans and election options including creation a national self-service benefit enrollment process
  • Implemented a new process of benefit election and change file data uploads to ADP for file feeds from ADP to vendors
  • Analyzed, reviewed and ran various preview and post payroll reports, benefits audits, payroll data and tax audit as well as state jurisdictions set ups
  • Created and administered Payroll and Benefit policies, procedures and trained various managers and Human Resources affiliates proper compliance, created and streamlined more efficient and better business practices for a smother and accurate payroll process
  • Processed and implemented all new hire, qualifying event changes and benefit 401K electronic contribution funding, benefit related invoicing and reconciliation
  • Processed, administered, and audited all Cobra elections and electronic file data transfers
  • Implemented, audited and managed all employee base wages, bonuses and increases, benefits, PTO and holiday accruals in mass file batch uploads
  • Heavy employee relations customer services and resolutions of issues
  • Advice Executive members regarding any legal or compliance payroll related regulations to avoid exposure

Sr. Payroll Administrator

WILLDAN ENGINEERING INC
Anaheim, CA
06.2017 - 12.2017
  • ADP Workforce Now – 1,100 employees in 8 states – 1 direct report
  • Solely processed payroll weekly, Bi-Weekly, and multi-state for 1,100 employees, filing Prevailing Wage reporting to various entities
  • Analyze, review and run various preview and post payroll reports, benefits audits, payroll data and tax deductions
  • Creating and administering policies, procedures and handbooks
  • Run and processing various reports for auditing purposes, processed adjustments during the payroll cycle and advised legal compliance changes
  • Processed new hires, temporary workers, transfers, promotions, terminations, LOA, Workers Compensation claims, direct deposits, and tax changes, EDD Claims
  • Processed all Expense payments, Commissions, Piece work pay, prevailing wage rates and prevailing wage reports
  • Set up and audit all employee base wages and changes, benefits, PTO and holiday accruals
  • Manage uploads of timesheets weekly and posting for accounting through multiple systems using DELTEK, COGNOS, Costpoint and UltiPro

Sr. Payroll /Human Resources Analyst/ Payroll Manager

VACO STAFFING
, CA
09.2016 - 03.2017
  • ADP Workforce Now & Paylocity– 600 employees /20-30 states
  • Processed payroll for 600 employees in Pennsylvania and Texas and cover other states, filing prevailing wage reporting
  • Run and process various reports for auditing purposes, processed adjustments during the payroll cycle and advised legal compliance changes, Processing Stock Tax Vesting’s
  • Auditing and Processing benefits and deductions
  • Completed Payroll and accounting audits including census reporting
  • Use ADP Workforce now for payroll and benefits deduction administration
  • Processed all garnishments, assisted employee relations issues regarding payroll and system access, ensure accurate and timely payroll processing
  • Processed bonus, commission and increase payments with manual checks and payroll entries
  • Processed manual and termination checks as well as balance payroll and re open the next payroll
  • Processed all EDD claim forms and employment verifications when received
  • Processed all offsite locations payroll as well as training managers when needed

Payroll Analyst

COVENANT CARE, Inc
Aliso Viejo, CA
05.2012 - 07.2016
  • Union Multistate) – ADP Enterprise & ADP Workforce Now – 3,800 employees in 24 states – 18 direct reports
  • Processed payroll for 3,800 employee’s in 18 nursing home facilities across California, also processed multi-state, processed adjustments, union dues and pay union invoices as well as process union and non-union payroll
  • Lead and advised 18 payroll/HR clerks with union and state compliance guidance
  • Ran and processed various reports for auditing purposes
  • Administer all outgoing W-2‘s and W-2c’s for all employee’s assisted employee relations issues regarding payroll and system access, ensure accurate and timely payroll processing
  • Processed manual and termination checks, bonus’s retro payments, incentive pay balance payroll and re open the next payroll
  • Conducted Manager and Administrator training on the timekeeper system for usage and report requested
  • Ran reports for Union Representatives and for facilities when state audits are urgent and demanded, I keep the company in legal compliance.

Education

MHA/Masters - Healthcare Administration and Leadership

Capella University
12.2021

SHRM Bachelors - Business and Human Resources Management

University of Phoenix
06.2018

Skills

  • Ceridian (Dayforce), Ultipro
  • ADP (Workforce Now, Horizon, PC/PCW, PayXpert, Enterprise), Paylocity, Workday
  • SOX Compliance and audit completion
  • DELTEK, Kronos, E-Time, COGNOS, Costpoint, JBDev
  • MS Office Suite Competency, Google Suites
  • Excel Reports, Pivot Tables, Spreadsheets, Advanced Formulas
  • Professional Services Strategic Sourcing
  • Understanding of insurance details

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

The problem is not to find the answer; it’s to face the answer.
Terence McKenna

Timeline

Director of Payroll Services

BOOT BARN INC
01.2022 - 09.2022

Payroll & Total Rewards Manager

TRUE RELIGION JEANS, LLC
09.2019 - 05.2021

Payroll Manager

ALTA HOSPITALS/PROSPECT MEDICAL INC
10.2018 - 04.2019

Payroll & Benefits Manager

SOLARIS PAPER INC
04.2018 - 10.2018

Sr. Payroll Administrator

WILLDAN ENGINEERING INC
06.2017 - 12.2017

Sr. Payroll /Human Resources Analyst/ Payroll Manager

VACO STAFFING
09.2016 - 03.2017

Payroll Analyst

COVENANT CARE, Inc
05.2012 - 07.2016

MHA/Masters - Healthcare Administration and Leadership

Capella University

SHRM Bachelors - Business and Human Resources Management

University of Phoenix

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Leah KotkoffPayroll Manager